[openstack-dev] [swg][tc] Moving Stewardship Working Group meeting

Jim Rollenhagen jim at jimrollenhagen.com
Wed Mar 15 18:54:30 UTC 2017

On Wed, Mar 15, 2017 at 8:15 AM, John Garbutt <john at johngarbutt.com> wrote:

> On 15 March 2017 at 09:50, Thierry Carrez <thierry at openstack.org> wrote:
> > Colette Alexander wrote:
> >> Currently the Stewardship Working Group meetings every other Thursday at
> >> 1400 UTC.
> >>
> >> We've had a couple of pings from folks who are interested in joining us
> >> for meetings that live in US Pacific Time, and that Thursday time isn't
> >> terribly conducive to them being able to make meetings. So - the
> >> question is when to move it to, if we can.
> >>
> >> A quick glance at the rest of the Thursday schedule shows the 1500 and
> >> 1600 time slots available (in #openstack-meeting I believe). I'm
> >> hesitant to go beyond that in the daytime because we also need to
> >> accommodate attendees in Western Europe.
> >>
> >> Thoughts on whether either of those works from SWG members and anyone
> >> who might like to drop in? We can also look into having meetings once a
> >> week, and potentially alternating times between the two to help
> >> accommodate the spread of people.
> >>
> >> Let me know what everyone thinks - and for this week I'll see anyone who
> >> can make it at 1400 UTC on Thursday.
> >
> > Alternatively, we could try to come up with ways to avoid regular
> > meetings altogether. That would certainly be a bit experimental, but the
> > SWG sounds like a nice place to experiment with more inclusive ways of
> > coordination.
> >
> > IMHO meetings serve three purposes. The first is to provide a regular
> > rhythm and force people to make progress on stated objectives. You give
> > status updates, lay down actions, make sure nothing is stuck. The second
> > is to provide quick progress on specific topics -- by having multiple
> > people around at the same time you can quickly iterate through ideas and
> > options. The third is to expose an entry point to new contributors: if
> > they are interested they will look for a meeting to get the temperature
> > on a workgroup and potentially jump in.
> >
> > I'm certainly guilty of being involved in too many things, so purpose
> > (1) is definitely helpful to force me to make regular progress, but it
> > also feels like something a good status board could do better, and async.
> >
> > The second purpose is definitely helpful, but I'd say that ad-hoc
> > meetings (or discussions in a IRC channel) are a better way to achieve
> > the result. You just need to come up with a one-time meeting point where
> > all the interested parties will be around, and that's usually easier
> > than to pick a weekly time that will work for everyone all the time. We
> > just need to invent tooling that would facilitate organizing and
> > tracking those.
> >
> > For the third, I think using IRC channels as the on-boarding mechanism
> > is more efficient -- meetings are noisy, busy and not so great for
> > newcomers. If we ramped up channel activity (and generally made IRC
> > channels more discoverable), I don't think any newcomer would ever use
> > meetings to "tune in".
> >
> > Am I missing something that only meetings could ever provide ? If not it
> > feels like the SWG could experiment with meeting-less coordination by
> > replacing it with better async status coordination / reminder tools,
> > some framework to facilitate ad-hoc discussions, and ramping up activity
> > in IRC channel. If that ends up being successful, we could promote our
> > techniques to the rest of OpenStack.
> +1 for trying out a meeting-less group ourselves.

I'm also +1.

> In the absence of tooling, could we replace the meeting with weekly
> email reporting current working streams, and whats planned next? That
> would include fixing any problems we face trying to work well
> together.

This is a good idea, I've quite liked cdent's weekly placement update,
maybe something similar, and others can chime in with their own updates/etc.

// jim
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