Open Stack

While they are a significant issue, there's a lot more to this discussion
than TZs. It should be a fun session.

Roland.

On 30 August 2016 at 13:43, David F Flanders <flanders at openstack.org> wrote:

> +1 that the UC should engender an active conversation on this mailing
> list; apropros, this posting which I would hope to see the
> conversation lead by the UC+WG chairs as the TC does with PTLs.
>
> This conversation has arisen from the WG chairs which I've seen
> discussed of recent; I'm just the messenger ;-)
> --------
> Also, I've been made aware that there is a panel discussion on the
> topic of diversity(timezones!!!) in WGs (and other OpenStack
> activities) at the forthcoming Barcelona summit:
>
> https://www.openstack.org/summit/barcelona-2016/summit-
> schedule/events/15018/if-i-dont-live-in-us-how-do-i-become-a-significant-
> contributor-to-openstack
>
> I've Cc'd the moderator (Annie Lai), of which hopefully a discussion
> here on the mailing list can help inform the panel's discussion?
>
> In short, Calling All Chairs: good practice, advice, guidance.  It
> would be great to get some conversation going from you our user
> community leaders.
>
> Kind Regards,
>
> Flanders
>
> On Tue, Aug 30, 2016 at 12:32 PM, Edgar Magana <edgar.magana at workday.com>
> wrote:
> > Flanders,
> >
> > I really appreciate you have putting this together. It looks good to me
> but I would like to include that chair and co-chairs should have an active
> communication with the User Committee (UC) via IRC or email.
> > I noticed you have mentioned already posting to the user-committee
> mailing list but I want to very clear that UC is around to help the WGs to
> became successful, exactly the same way the TC supports the PTLs.
> >
> > Edgar
> >
> > On 8/29/16, 5:36 PM, "David F Flanders" <flanders at openstack.org> wrote:
> >
> >     Dear Working Group Co-Chairs and User Committee Chairs,
> >
> >     The logistical tasks of running a WG meeting is by no means trivial,
> >     here a quick list of things which a co-chairs of a WG do on a weekly
> >     basis to run a global meeting:
> >
> >     a.) mint calendar invitation to all members (subscribe/unsubscribe
> members)
> >     b.) call for agenda items via etherpad
> >     c.) update wiki with upcoming meeting and link to etherpad agenda
> >     d.) email user-committee mailing list on when next meeting is
> >     occurring along with agenda links
> >     e.) assure meeting channel is confirmed (irc/phone/etc)
> >     f.) run meeting according to good practices (irc etiquette or well
> >     taken notes if via voice)
> >     g.) post meeting follow up: circulating actions, posting meeting
> >     notes, taking any outstanding queries to the mailing list for
> >     consideration, etc.
> >     h.) follow up actions.
> >     i.) recruit new members
> >     j.) plan for summit meetings
> >     k.) etc etc.
> >
> >     All of the above are sometimes done twice-over at different times to
> >     help maintain the conversation in different timezones.
> >
> >     In addition, the groups are still not well attended by as diverse an
> >     audience as OpenStack represents.  AsiaPac, Latin America, India and
> >     other massive OpenStack user groups have not yet engaged despite some
> >     of their massive communities.
> >
> >     One of the recent suggestions has been to converge some of the WGs to
> >     help ease the burden of these logistical tasks.
> >
> >     Other options include:
> >
> >       * having a more systematic approach to when WG occur, i.e. agreeing
> >     a set pattern such s a day per fortnight which each WG happens (one
> >     after another).
> >
> >       * having a shared IRC channel for all WG activity to help create
> >     more water-cooler conversation between chairs?
> >
> >      * sharing of logistical duties between WG chairs, etc
> >
> >     Options abound, though discussion much needed!
> >
> >     Q: Is there any good practice we can draw from? I've been digging
> >     around my old W3C and IETF notes to see what good practice there may
> >     be?
> >
> >     Discussion/replies greatly appreciated to see if there is any
> consensus?
> >
> >     Kind Regards,
> >
> >     Flanders
> >
> >
> > _______________________________________________
> > User-committee mailing list
> > User-committee at lists.openstack.org
> > http://lists.openstack.org/cgi-bin/mailman/listinfo/user-committee
>
>
>
> --
> Flanders | OpenStack Foundation | Community Manager (Cloud Application
> Communities)
> http://superuser.openstack.org/articles/meet-openstack-s-
> community-wrangler-david-flanders
>
> _______________________________________________
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> User-committee at lists.openstack.org
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>
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