Open Stack

Hi everyone,

It’s time for you to select the talks that will be included on the final Summit schedule. You have between now and next Thursday, March 2nd at 11:59pm PST (March 3rd at 7:59 UTC) to make your Team Selections.

FIRST - WATCH TUTORIAL VIDEO
Before you do anything else, watch the Part Two tutorial here <https://youtu.be/8meeot74BXk>. 

The video explains how to review and add presentations, lightning talks and alternates to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the Team list to be the sessions to include in the final Summit agenda. Alternates will be contacted if a speaker from a confirmed session is no longer able to present. 

Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the selections/order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab––we recommend that you and your fellow track chairs schedule time together via Zoom, Google Hangout, IRC, or your platform of choice to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be complete no later than Thursday, March 2nd at 11:59pm PST (March 3rd at 7:59 UTC).

Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications the week of March 6th.

COMBINING SESSIONS OR CREATING NEW PANELS
You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your track. If you are creating a new pane, we strongly advise you to include at least one woman speaker on the panel. In order to combine talks or create new panels please follow these instructions <https://www.youtube.com/watch?v=PPQKu9AXwOU> and email the requested information to speakersupport at openstack.org <mailto:speakersupport at openstack.org>. 

COMMUNICATING WITH YOUR FELLOW TRACK CHAIRS
You have the ability to contact your fellow track chairs directly via their contact information within the tool <https://www.openstack.org/track-chairs/directory> (by clicking on their name to send an email), but you may also make use of this mailing list to initiate or continue the discussion with all track chairs.

Reminder––please make all final selections in the tool no later than Thursday, March 2nd at 11:59pm PST (March 3rd at 7:59 UTC). Should you have any queries or issues along the way, please notify us at speakersupport at openstack.org <mailto:speakersupport at openstack.org>.

Erin Disney
OpenStack Marketing
erin at openstack.org <mailto:erin at openstack.org>
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