Open Stack

Hi everyone,

Part One is now complete. Thank you so much for all of your help moving sessions into the most appropriate track categories. 

Next Up: Tomorrow we will open Community Voting which will run through February 17. During this time your access to the track chair tool has been disabled. 

February 22-29 is when you'ill again be given access to the tool to complete Part Two of the process. Mark your calendars for it! This is when you’ll stack rank your individual session selections and collaborate with your fellow track chairs to make your final team selections. During Part Two the tool will have more functionality to help facilitate this process - including the ability to email the session submitters directly, if needed. We’ll email you soon with the tutorial video and instructions of how it all works.  

We really appreciate you all being such an active bunch and for all of your helpful feedback and constructive criticism. As the Summits scale we’ll continue working to make improvements to the session selection process and the tools. 

Cheers,
Claire



Timeline:
February 9-17: Session voting open to the community
February 22: Track Chairs regain access to the tool
February 22-29: Track chairs review proposals, stack rank individual selections and discuss and determine final team selections
February 29: Track chairs submit final team selections 
March 7: Foundation staff notifies all submitters whether or not their session was accepted into the final Summit agenda
March 7: Breakout session agenda published





On Jan 22, 2016, at 4:28 PM, Kendall Waters <kendall at openstack.org> wrote:

Hi everyone,

Thank you for volunteering to serve as a Track Chair for the April OpenStack Summit in Austin!

You can now view your fellow track chairs on the etherpad: https://etherpad.openstack.org/p/Austin_Summit_Track_Chairs <https://etherpad.openstack.org/p/Austin_Summit_Track_Chairs>
Please mark your calendars now and plan to participate in the two-part process:
 
Part one: February 3-7
You will be given access to the track chair tool and asked to review sessions before community voting opens to flag any talks that are in the wrong track and need to be moved into a different track. You will have three days to complete this step. 

Community voting will be open February 9-17

Part two: February 22-29
After community voting closes you will again be given access to the track chair tool to stack rank the talks within your track and collaborate will your fellow track chairs to make a final team selection. You will have one week to complete this step.

Full Timeline:
February 1: Deadline for speaking submissions via the Call for Speakers platform
February 3-7: Track Chairs review submissions and potentially move sessions to other tracks if they are a better fit BEFORE community voting begins
February 9-17: Session voting open to the community
February 22: Track Chairs receive session proposals
February 22-29: Track chairs review proposals and discuss choices 
February 29: Track chairs submit final session selections via administrative tool - we will provide you with a video tutorial for how to use the tool
March 7: Foundation staff notifies all submitters whether or not their session was accepted into the final Summit agenda
March 7: Breakout session agenda published

We’ll be in touch later next week with a tutorial video and detailed steps on how to use the Track Chair administrative tool. 

Cheers,
Kendall

Kendall Waters
OpenStack Marketing
kendall at openstack.org <mailto:kendall at openstack.org>


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