<html><head><meta http-equiv="Content-Type" content="text/html charset=utf-8"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class="">Hi everyone,<div class=""><br class=""></div><div class="">Part One is now complete. Thank you so much for all of your help moving sessions into the most appropriate track categories. </div><div class=""><br class=""></div><div class="">Next Up: Tomorrow we will open Community Voting which will run through February 17. During this time your access to the track chair tool has been disabled. </div><div class=""><br class=""></div><div class=""><b class="">February 22-29</b> is when you'ill again be given access to the tool to complete Part Two of the process. Mark your calendars for it! This is when you’ll stack rank your individual session selections and collaborate with your fellow track chairs to make your final team selections. During Part Two the tool will have more functionality to help facilitate this process - including the ability to email the session submitters directly, if needed. We’ll email you soon with the tutorial video and instructions of how it all works. </div><div class=""><br class=""></div><div class="">We really appreciate you all being such an active bunch and for all of your helpful feedback and constructive criticism. As the Summits scale we’ll continue working to make improvements to the session selection process and the tools. </div><div class=""><br class=""></div><div class="">Cheers,</div><div class="">Claire</div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><br class=""></div><div class=""><div class="" style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="vertical-align: baseline; white-space: pre-wrap;"><b class="">Timeline:</b></span></div><div class="" style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;"><div class="" style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="vertical-align: baseline; white-space: pre-wrap;">February 9-17: Session voting open to the community</span></div><div class="" style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="vertical-align: baseline; white-space: pre-wrap;">February 22: Track Chairs regain access to the tool</span></div><div class="" style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="vertical-align: baseline; white-space: pre-wrap;">February 22-29: Track chairs review proposals, stack rank individual selections and discuss and determine final team selections</span></div><div class="" style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="vertical-align: baseline; white-space: pre-wrap;">February 29: Track chairs submit final team selections </span></div><div class="" style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="vertical-align: baseline; white-space: pre-wrap;">March 7: Foundation staff notifies all submitters whether or not their session was accepted into the final Summit agenda</span></div><div class="" style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;"><span class="" style="vertical-align: baseline; white-space: pre-wrap;">March 7: Breakout session agenda published</span></div></div></div><div class=""><br class=""><div apple-content-edited="true" class="">
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<br class=""><div><div class="">On Jan 22, 2016, at 4:28 PM, Kendall Waters <<a href="mailto:kendall@openstack.org" class="">kendall@openstack.org</a>> wrote:</div><br class="Apple-interchange-newline"><div class=""><meta http-equiv="Content-Type" content="text/html charset=utf-8" class=""><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;" class=""><span id="docs-internal-guid-8d4e3e0b-6b73-a7f9-670d-b738be2669ed" class=""><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">Hi everyone,</span></div><br class=""><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">Thank you for volunteering to serve as a Track Chair for the April OpenStack Summit in Austin!</span></div><br class=""><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">You can now view your fellow track chairs on the etherpad: </span><a href="https://etherpad.openstack.org/p/Austin_Summit_Track_Chairs" style="text-decoration:none;" class=""><span style="color: rgb(17, 85, 204); text-decoration: underline; vertical-align: baseline; white-space: pre-wrap;" class="">https://etherpad.openstack.org/p/Austin_Summit_Track_Chairs</span></a></div><br class=""><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">Please mark your calendars now and plan to participate in the two-part process:</span></div><p dir="ltr" style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class=""> </span></p><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-weight: 700; vertical-align: baseline; white-space: pre-wrap;" class="">Part one: February 3-7</span></div><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">You will be given access to the track chair tool and asked to review sessions before community voting opens to flag any talks that are in the wrong track and need to be moved into a different track. You will have three days to complete this step. </span></div><br class=""><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">Community voting will be open February 9-17</span></div><br class=""><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-weight: 700; vertical-align: baseline; white-space: pre-wrap;" class="">Part two: February 22-29</span></div><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">After community voting closes you will again be given access to the track chair tool to stack rank the talks within your track and collaborate will your fellow track chairs to make a final team selection. You will have one week to complete this step.</span></div><br class=""><div style="line-height: 1.38; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="font-weight: 700; vertical-align: baseline; white-space: pre-wrap;" class="">Full Timeline:</span></div><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">February 1: Deadline for speaking submissions via the Call for Speakers platform</span></div><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">February 3-7: Track Chairs review submissions and potentially move sessions to other tracks if they are a better fit BEFORE community voting begins</span></div><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">February 9-17: Session voting open to the community</span></div><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">February 22: Track Chairs receive session proposals</span></div><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">February 22-29: Track chairs review proposals and discuss choices </span></div><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">February 29: Track chairs submit final session selections via administrative tool - we will provide you with a video tutorial for how to use the tool</span></div><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">March 7: Foundation staff notifies all submitters whether or not their session was accepted into the final Summit agenda</span></div><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">March 7: Breakout session agenda published</span></div><br class=""><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">We’ll be in touch later next week with a tutorial video and detailed steps on how to use the Track Chair administrative tool. </span></div><br class=""><div style="line-height: 1.5999999999999999; margin-top: 0pt; margin-bottom: 0pt;" class=""><span style="vertical-align: baseline; white-space: pre-wrap;" class="">Cheers,</span></div><span style="vertical-align: baseline; white-space: pre-wrap;" class="">Kendall</span></span><div class=""><span style="white-space: pre-wrap;" class=""><br class=""></span><div apple-content-edited="true" class="">
Kendall Waters<br class="">OpenStack Marketing<br class=""><a href="mailto:kendall@openstack.org" class="">kendall@openstack.org</a><br class=""><br class="">
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