Open Stack

I have given the feedback to Shane earlier, that the week of Jul 4th
will be something many people (in US) plan vacation, for the entire
week.  It also means, that sponsors to different sites in the US will be
reluctant to conduct the event then. And, I've already been given such a
feedback.


I'm not sure what's the branding of the event is this time, calling it a
global bug smash may be a stretch if we can't conclude on a single week.
My opinion is that different places in the world should co-ordinate on
different dates/weeks for such an event.


On 6/7/16 2:50 AM, Liyongle (Fred) wrote:
> Hi Doug and all,
>
> In this case I propose July 6 - 8, Wednesday to Friday. OpenStack Days China will happen on July 14 and 15, and it is good to have these 2 activities in 2 weeks together. 
>
> If no one sees problems, let's schedule the bug smash on July 6 - 8. 
>
> Best Regards
>
> Fred (李永乐)
>
> -----Original Message-----
> From: Doug Hellmann [mailto:doug at doughellmann.com] 
> Sent: 2016年6月4日 1:57
> To: Wang, Shane
> Cc: John Garbutt; Bhargava, Ruchi; openstack-tc; Bhandaru, Malini K; Liyongle (Fred); Hu, Wei W; Zhuangzhen; Chen, Xu; Ding, Jian-feng; Liang, Maggie; Wuyali (Lily, IT); chenyu (Maggie); Broughton, Travis V
> Subject: Re: [openstack-tc] new bug-smash event
>
>
>> On May 30, 2016, at 8:55 PM, Wang, Shane <shane.wang at intel.com> wrote:
>>
>> Hi TCs and all.
>>
>> Regarding July 5 is US holiday, can we do bug smash on July 6 - 8 (Wed - Fri)? 
>> First question: any objection on July 6 - 8, I heard July 8 - 9 are OpenStack Days India? if have, then can we do on June 29, 30 and July 1?
> Either of those sets of dates would work, from the release team’s perspective. I don’t see any major events happening either of those weeks.
>
>> Hi Doug
>>
>> In your first email, it is hard to make it before milestone 3, correct? Initially we hope to choose August to avoid any rush.
> The later in the cycle you plan it, the less convenient it is going to become for all of the regular contributors. Between the second and third milestone they are very focused on finishing feature development.
>
> Doug
>
>> Thanks.
>> --
>> Shane
>>
>> -----Original Message-----
>> From: johngarbutt at gmail.com [mailto:johngarbutt at gmail.com] On Behalf 
>> Of John Garbutt
>> Sent: Wednesday, May 25, 2016 8:58 PM
>> To: Wang, Shane
>> Cc: Doug Hellmann; Bhargava, Ruchi; openstack-tc; Bhandaru, Malini K
>> Subject: Re: [openstack-tc] new bug-smash event
>>
>> On 25 May 2016 at 13:41, Wang, Shane <shane.wang at intel.com> wrote:
>>> John,
>>>
>>> I think July 4 - 6 is a good timing. We are going to have OpenStack Days China on July 14 - 15. It is not good to be close to that event.
>>> When will the nova mid-cycle be, after n-2?
>> These are the current dates, I believe:
>> https://wiki.openstack.org/wiki/Sprints#Newton_sprints
>>
>> It doesn't look like there are any clashes right now.
>> We probably should put this event in that list.
>>
>> Thanks,
>> John
>>
>>> -----Original Message-----
>>> From: johngarbutt at gmail.com [mailto:johngarbutt at gmail.com] On Behalf 
>>> Of John Garbutt
>>> Sent: Tuesday, May 24, 2016 5:39 PM
>>> To: Doug Hellmann
>>> Cc: Wang, Shane; Bhargava, Ruchi; openstack-tc; Bhandaru, Malini K
>>> Subject: Re: [openstack-tc] new bug-smash event
>>>
>>> On 23 May 2016 at 22:19, Doug Hellmann <doug at doughellmann.com> wrote:
>>>> The Newton cycle schedule is at
>>>> http://releases.openstack.org/newton/schedule.html and the mid-cycle 
>>>> sprint calendar is at https://wiki.openstack.org/wiki/Sprints
>>>>
>>>> The first milestone deadline is next week, so my preferred window of “between the summit and the first milestone” is going to be over before you could organize something.
>>> +1
>>> That will have to be next time.
>>>
>>>> The second milestone is July 11-15, and it looks like all of the (known) sprints are scheduled for after that. Is it possible to hold the event between June 3 and July 11?
>>> Sometime around July 5th does seem possible (post US holiday, and Nova feature freeze rush).
>>>
>>> I was originally thinking (given before n-1 is not happening now) just after n-2, to avoid all the pre-n-2 deadlines, but I guess the likely clash with midcycles would be much worse.
>>>
>>> Thanks,
>>> John
>>>
>>>>> On May 19, 2016, at 8:33 PM, Wang, Shane <shane.wang at intel.com> wrote:
>>>>>
>>>>> Hi Doug, TCs.
>>>>>
>>>>> We are kicking off the bug smash for Newton release, this time we hope to plan as early as possible.
>>>>> So I am writing to ask when you think it is the best timing for bug smash for Newton, suppose 3 days. Please advise, thanks.
>>>>>
>>>>> Regards.
>>>>> --
>>>>> Shane
>>>>>
>>>>> -----Original Message-----
>>>>> From: Doug Hellmann [mailto:doug at doughellmann.com]
>>>>> Sent: Wednesday, February 03, 2016 10:55 PM
>>>>> To: Bhargava, Ruchi
>>>>> Cc: Wang, Shane; openstack-tc; Barrett, Carol L; Bhandaru, Malini K
>>>>> Subject: Re: rescheduling bug-smash event
>>>>> Importance: High
>>>>>
>>>>>
>>>>>> On Feb 2, 2016, at 4:14 PM, Bhargava, Ruchi <ruchi.bhargava at intel.com> wrote:
>>>>>>
>>>>>> Doug
>>>>>> The intent is to do this every release cycle till we can say that OpenStack is an hardened product.
>>>>>> So my recommendation to Shane would be to move the hackathon to 
>>>>>> the week R-4 as recommended - as March 7-9th
>>>>> I applaud the initiative, and commitment. However, if you’re going to continue to hold events like this, please start scheduling them earlier in the cycle, preferably between the summit and the first milestone of a given cycle. R-4 is a compromise recommendation for *this event* to allow for the fact that we’re asking you to reschedule very soon after you’ve announced the dates.
>>>>>
>>>>> Coordinating the large number of contributors we have across all OpenStack projects is challenging and involves the effort of many people coming together and collaborating and making compromises between upstream and downstream commitments. We carefully pace our efforts over the course of a cycle, to ensure that we can make progress on features, bug fixes, documentation, and all of the other aspects of producing OpenStack, while being respectful of the need for community members to fulfill their other responsibilities. The schedule is planned around summit time, so that everyone has a common set of dates to work from. We publish the schedules and ask all of the teams to follow them when selecting timing for mid-cycles, sprints, etc. As far as I can tell, feedback from previous occurrences of these bug-smash events regarding ideal timing has been ignored, resulting in continuing the selection of dates that conflict with the release schedule.
>>>>>
>>>>> Please stop doing that. I don’t believe it’s your intent, but you are being disruptive, rather than helpful. We want you to succeed, but to do that, we need you to work with us, too.
>>>>>
>>>>> Holding events late in the cycle increases the chance that they will fall during a period where most of the folks you would want to be mentors or reviewers are heads-down on other work for which they have committed to a hard deadline. Pressuring people to participate in your events by implying that they are the only or best way to address stability issues, while ignoring the cadence of the release cycle and introducing a large spike in review loads at an inopportune time, demonstrates a lack of understanding about how to participate  constructively in the project and will result in the reaction from this time repeating: the people you want to help you will be annoyed and either ignore you or deprioritize participating so they can concentrate on their existing commitments.
>>>>>
>>>>> If you choose instead to work with the existing contributors to schedule events during a period of lighter load, such as the time leading up to the first milestone, you will increase the chances the events will have a good pool of available mentors, result in successful onboarding of new contributors who will have a further opportunity to contribute over the cycle, and that the patches submitted will be reviewed in a timely way. It also will offer the chance to have fixes back-ported cleanly into early stable releases, and allow for time to rework patches that need to be revised before they are accepted and included in the current release.
>>>>>
>>>>> Doug
>>>>>
>>>>>> Thanks
>>>>>> Ruchi
>>>>>>
>>>>>> -----Original Message-----
>>>>>> From: Doug Hellmann [mailto:doug at doughellmann.com]
>>>>>> Sent: Tuesday, February 2, 2016 1:07 PM
>>>>>> To: Wang, Shane <shane.wang at intel.com>
>>>>>> Cc: openstack-tc <openstack-tc at lists.openstack.org>; Barrett, 
>>>>>> Carol L <carol.l.barrett at intel.com>; Bhargava, Ruchi 
>>>>>> <ruchi.bhargava at intel.com>; Bhandaru, Malini K 
>>>>>> <malini.k.bhandaru at intel.com>
>>>>>> Subject: Re: rescheduling bug-smash event
>>>>>>
>>>>>> Shane,
>>>>>>
>>>>>> During our meeting today the TC agreed to request that the event be moved at least to week R-4, which according to the schedule [1] is March 7-11. As you will see in the meeting logs [2], several folks also expressed a preference for moving the event into the first milestone period of the Newton release. We don’t have a schedule for that, yet, but if you are willing to move it that far I can come up with some estimated dates for you this week.
>>>>>>
>>>>>> Please let me know which of those two options you prefer.
>>>>>>
>>>>>> Doug
>>>>>>
>>>>>> [1] http://docs.openstack.org/releases/mitaka/schedule.html
>>>>>> [2]
>>>>>> http://eavesdrop.openstack.org/meetings/tc/2016/tc.2016-02-02-20.01.
>>>>>> lo
>>>>>> g.html
>>>>>>
>>>>>>> On Feb 2, 2016, at 12:38 PM, Doug Hellmann <doug at doughellmann.com> wrote:
>>>>>>>
>>>>>>>
>>>>>>>> On Feb 2, 2016, at 12:46 AM, Wang, Shane <shane.wang at intel.com> wrote:
>>>>>>>>
>>>>>>>> Hi Doug,
>>>>>>>>
>>>>>>>> I notice that you added a topic about bug smash date onto the agenda of Tuesday TC meeting.
>>>>>>>> Because I am in China, and the meeting will happen in my midnight (4:00am), can you please help to communicate with the TC members at that IRC meeting and make a decision together?
>>>>>>> Yes, I’m on the TC so I will be in the meeting anyway, so I can take care of it. If anyone else interested in the discussion wants to attend, please do so. The meetings are open to everyone.
>>>>>>>
>>>>>>> Doug
>>>>>>>
>>>>>>>> I will read the meeting log as long as I get up. Many thanks.
>>>>>>>> --
>>>>>>>> Shane
>>>>>>>> -----Original Message-----
>>>>>>>> From: Doug Hellmann [mailto:doug at doughellmann.com]
>>>>>>>> Sent: Saturday, January 30, 2016 3:27 AM
>>>>>>>> To: openstack-tc
>>>>>>>> Cc: Wang, Shane; Barrett, Carol L; Bhargava, Ruchi; Bhandaru, 
>>>>>>>> Malini K
>>>>>>>> Subject: rescheduling bug-smash event
>>>>>>>>
>>>>>>>> TC Members,
>>>>>>>>
>>>>>>>> This week a "Global Bug Smash" event involving quite a few of 
>>>>>>>> our larger contributing companies was announced as scheduled for 
>>>>>>>> March
>>>>>>>> 2-4 [1]. Those dates overlap exactly with our feature freeze deadline for Mitaka, so I contacted the organizers of the event (some of whom are copied on this thread) about rescheduling the event. After explaining my concerns, I suggested that the event move to the following week, possibly March 7-9.
>>>>>>>>
>>>>>>>> Most everyone was understanding about the conflict. Shane Wang seems to be the main person coordinating the event, and he thought it was very possible it could be rescheduled. He did want to get the TC's opinion of the new date. I've added the topic to our agenda for Tuesday's meeting [2], but also wanted to give everyone notice of that in case you have questions that Shane or I can answer before then.
>>>>>>>>
>>>>>>>> For now it would be most helpful to have a clear indication of your preference for Mar 2-4 or 7-9, though I'll be happy with any dates between Mar 7-11, if for some reason 7-9 doesn't actually work for the organizers. At some point, I would also like to brainstorm ideas for avoiding this sort of scheduling conflict in the future, but that can come after we've dealt with the more immediate issue.
>>>>>>>>
>>>>>>>> Doug
>>>>>>>>
>>>>>>>>
>>>>>>>> [1]
>>>>>>>> http://lists.openstack.org/pipermail/openstack-dev/2016-January/
>>>>>>>> 0
>>>>>>>> 8
>>>>>>>> 51
>>>>>>>> 9
>>>>>>>> 6.html [2]
>>>>>>>> https://wiki.openstack.org/wiki/Meetings/TechnicalCommittee
>>>>
>>>> _______________________________________________
>>>> OpenStack-TC mailing list
>>>> OpenStack-TC at lists.openstack.org
>>>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-tc
> _______________________________________________
> OpenStack-TC mailing list
> OpenStack-TC at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-tc

-- 

Thanks,
Nikhil