Open Stack

I'm very much in favor of scaling up the Ops meetup and doing so with no vendor booths, modest registration fees, dropping the evening event (if needed), and creating an alternating North American / other local. I don't know what I can do specifically to help out here but if I can help, in any way, to make some of this go put me down as available.

--

Kevin Carter

________________________________
From: Mike Dorman <mdorman at godaddy.com>
Sent: Tuesday, June 30, 2015 6:10 PM
To: Jesse Keating; Matt Fischer
Cc: OpenStack Operators
Subject: Re: [Openstack-operators] Scaling the Ops Meetup

I pretty much agree with everyone so far.  No vendor booths, distributed “underwriters”, modest registration fee, and sans evening event.  Not sure separate regional meetings are a good idea, but would be in favor of alternating North America vs. other region, like the summits.

I’ve been looking for approximate meal sponsorship costs, too.  We may have funds available for some sort of underwriting as well, but the first question I get when going to ask for that is “how much $?”  So it’s difficult to get sponsorship commitments without those details.  Could you let us know some ballpark figures based on past events, so we have some more data points?

Thanks!!
Mike


From: Jesse Keating
Date: Tuesday, June 30, 2015 at 1:06 PM
To: Matt Fischer
Cc: OpenStack Operators
Subject: Re: [Openstack-operators] Scaling the Ops Meetup

RE Evening event: I agree it was pretty crowded. Perhaps just a list of area venues for various activities and a sign up board somewhere. Let it happen organically, and everybody is on their own for paying for whatever they do. That way those that may not be into the bar scene don't feel left out because everybody else went and got drink/food. Lets eliminate the social pressure to put everybody into the same social event.


- jlk

On Tue, Jun 30, 2015 at 10:46 AM, Matt Fischer <matt at mattfischer.com<mailto:matt at mattfischer.com>> wrote:
My votes line up with Dave's and Joe's pretty much.

I think that vendor booth's are a bad idea as well.

As for registration, I think having a fee that covers the meals/coffee is fair. This is not a typical walk in off the street meeting. I don't think many companies would balk at an extra $100-$200 fee for registration. Especially if you're already paying for travel like 99% of us will be doing. I'm also +1 canceling the evening event to cut costs, it was overcrowded last time and with 300 people will be unmanageable.

Tom, What is the actual per-head price range for meals?

On Tue, Jun 30, 2015 at 11:36 AM, Joe Topjian <joe at topjian.net<mailto:joe at topjian.net>> wrote:

-1 on paid registration, I think we need to be mindful of the smaller openstack deployers, their voice is an important one, and their access to the larger operations teams is invaluable to them.  I like the idea of local teams showing up because it's in the neighborhood and they don't need to hassle their budgeting managers too much for travel approval / expenses.  This is more accessible currently than the summits for many operators.  Let's keep it that way.

I understand your point.

IMO, the Ops mid-cycle meetup is a little different than a normal local meetup you'll find at meetup.com<http://meetup.com>. It's a multi-day event that includes meals and an evening event. Being able to attend for free, while a great goal, may not be practical. I would not imagine that the fee would be as much as a Summit ticket, nor even broken down to the daily cost of a Summit ticket. I see it as something that would go toward the cost of food and such.

The OpenStack foundation does a lot to ensure that people who are unable to pay registration fees are still able to attend summits. The same courtesy could be extended here as well. As an example, David M has mentioned that TWC may help (I understand that may not be official, just used as an example of how others may be willing to help with that area).

Joe

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