Open Stack

Hi all,

On 01/07/15 15:29, Tom Fifield wrote:
> =Open Questions=
...
> * What are the costs involved in hosting one of these events?

Thanks to our wonderful sponsors (any inaccuracies or estimates are
mine), I got permission to post some rough cost information for the past
events, as requested:

=1. San Jose=
San Jose was hosted by eBay/Paypal who catered breakfast and brought in
pizza for lunch.

# Attendees:      40-50
Venue cost:       $0
Food cost:        $1000
Signage/misc:     $0
Total per head:   ~$20/head

Evening Event:    $1000

=2. San Antonio=
San Antonio was hosted by Rackspace over two days who brought in
breakfast and pizza/food trucks for lunch.

# Attendees:      80-100
Venue cost:       $1100 (security, AV)
Food cost:        $2000
Signage/misc:     $300
Total per head:   ~$33/head

Evening Event:    $1500


=3. Philadelphia=
Philadelphia was our first meetup held in a commercial venue, after we
ran out of space to host it at Comcast and had to move it at the last
minute. Two day event.

# Attendees:      125
Venue cost:       $20,569 venue+food
Food cost:        -
Signage/misc:     $320
Total per head:   ~$165/head

Evening Event:    $3000



Regards,


Tom



> 
> 
> Regards,
> 
> 
> Tom
> 
> 
> 
> 
> On 30/06/15 12:33, Tom Fifield wrote:
>> Hi all,
>>
>> Right now, behind-the-scenes, we're working on getting a venue for next
>> ops mid-cycle. It's taking a little longer than normal, but rest assured
>> it is happening.
>>
>> Why is it so difficult? As you may have noticed, we're reaching the size
>> of event where both physically and financially, only the largest
>> organisations can host us.
>>
>> We thought we might get away with organising this one old-school with a
>> single host and sponsor. Then, for the next, start a brainstorming
>> discussion with you about how we scale these events into the future -
>> since once we get up and beyond a few hundred people, we're looking at
>> having to hire a venue as well as make some changes to the format of the
>> event.
>>
>> However, it seems that even this might be too late. We already had a
>> company that proposed to host the meetup at a west coast US hotel
>> instead of their place, and wanted to scope out other companies to
>> sponsor food.
>>
>> This would be a change in the model, so let's commence the discussion of
>> how we want to scale this event :)
>>
>> So far I've heard things like:
>> * "my $CORPORATE_BENEFACTOR would be fine to share sponsorship with others"
>> * "I really don't want to get to the point where we want booths at the
>> ops meetup"
>>
>> Which are promising! It seems like we have a shared understanding of
>> what to take this forward with.
>>
>> So, as the ops meetup grows - what would it look like for you?
>>
>> How do you think we can manage the venue selection and financial side of
>> things? What about the session layout and the scheduling with the
>> growing numbers of attendees?
>>
>> Current data can be found at
>> https://wiki.openstack.org/wiki/Operations/Meetups#Venue_Selection .
>>
>> I would also be interested in your thoughts about how these events have
>> only been in a limited geographical area so far, and how we can address
>> that issue.
>>
>>
>> Regards,
>>
>>
>> Tom
>>
>>
>>
>> _______________________________________________
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>> OpenStack-operators at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-operators
>>
> 
> 
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