[PTL][SIG] Virtual PTG Layout & Signup

Sylvain Bauza sbauza at redhat.com
Thu Apr 16 19:45:43 UTC 2020

I'm honestly a bit sad we still plan the virtual PTG event for a single
week. This will be a very busy week with weird timeslots for most of us so
our energy will mostly disappear after 2 days.
Having slots around 2 weeks was helping the contributors to have enough
time to rest between windows (compared to only a couple of hours which is
meaningless in terms of real and factual rest) and this was basically
discussed without strong objections during the first of the three open
discussions we had.

Is there any reasoning in terms of logistics or whatever else in sticking
with such constrained and busy time window ? For large teams, could we
maybe consider to run over those slots by organizing other meetings at
other points in time (say, the week after) and if so, could the Foundation
leave the infrastructure open for this ?


On Thu, Apr 16, 2020 at 7:05 PM Kendall Nelson <kennelson11 at gmail.com>

> Hey Mark :)
> Part of it is breaks like Jeremy mentioned, but mostly its to give people
> a break to deal with any distractions (work, family, sleep, etc) and get
> other people tz wise involved. Each of the windows of times falls on a
> 'good' crossover time for two thirds of the world. Much further one
> direction or another and it gets really late or really early for one of
> those groups of people.
> On all three of the community brainstorming meetings there were ongoing
> concerns about anyone's ability to meet and stay engaged in a virtual
> meeting for more than 4 hours at a time as well. By capping the windows and
> forcing time in between them we are hoping to keep engagement high and
> reduce burnout and distraction.
> -Kendall (diablo_rojo)
> On Thu, Apr 16, 2020 at 8:29 AM Mark Goddard <mark at stackhpc.com> wrote:
>> On Tue, 14 Apr 2020 at 18:03, Kendall Nelson <kennelson11 at gmail.com>
>> wrote:
>> >
>> > Greetings!
>> >
>> > I am sure you have all been anxiously awaiting more details on how we
>> are going to virtualize the PTG :) After the community meetings we had last
>> week/the week before to understand the key challenges and ideate on
>> solutions, we have a plan!
>> >
>> > The virtual event will be held from Monday June 1 to Friday June 5. We
>> set up available times in 3 different time windows where each window is a
>> cross over time between at least 2 regions (Window A - Americas/Europe,
>> Window B - Europe/APAC, and Window C - APAC/Americas).
>> Hi, just wondering what is the reasoning for having these windows,
>> with gaps between them? The last time we doodled for kolla slots we
>> ended up with 14:00 - 18:00 UTC, so I had proposed this to the team as
>> a starting point but Pierre pointed out that it falls outside of the
>> window.
>> >
>> > Here is an ethercalc[1]. We ask that the PTL/SIG Chair/Team lead sign
>> up for time to have their discussions in with 4 rules/guidelines.
>> >
>> > 1. Cross project discussions (i.e. SIGs and horizonal teams), try to
>> schedule yourselves towards the start of the week so that any discussions
>> that might shape those of vertical teams might happen first.
>> > 2. Vertical teams (ex. Nova, Cyborg, Manila) should wait till April 6th
>> at 7:00 UTC to start signing up for slots to help prioritize the scheduling
>> of cross project conversations.
>> > 3. No team (SIG, horizonal project, vertical project, etc) can sign up
>> for more than 4 hours per UTC day to help keep participants actively
>> engaged.
>> > 4. No team (SIG, horizonal project, vertical project, etc) can sign up
>> for more than 16 hours across all time slots to avoid burning out our
>> contributors and to enable participation in multiple teams discussions.
>> >
>> > Once every team has had a chance to sign up (lets say two weeks from
>> today April 28th at 7:00 UTC) if signing up for more time makes sense, it
>> will be possible.
>> >
>> > We want to encourage ANY team to sign up, even those that had
>> originally said no to the initial outreach when the PTG was supposed to be
>> in person. The more the merrier!
>> >
>> > Once you have signed up for time slots, please also fill out this
>> survey[2] with your team information. We need this additional information
>> to help shape other decisions down the road and coordinate other details
>> closer to the event.
>> >
>> > If you have any issues with signing up your team, due to conflict or
>> otherwise, please let me know! While we are trying to empower you to make
>> your own decisions as to when you meet and for how long (after all, you
>> know your needs and teams timezones better than we do), we are here to help!
>> >
>> > Continue to check back for updates at openstack.org/ptg.
>> >
>> > -the Kendalls (diablo_rojo & wendallkaters)
>> >
>> > [1] https://ethercalc.openstack.org/126u8ek25noy
>> > [2]
>> https://openstackfoundation.formstack.com/forms/june2020_virtual_ptg_survey
>> >
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