[PTL][SIG] Virtual PTG Layout & Signup
mark at stackhpc.com
Thu Apr 16 15:28:52 UTC 2020
On Tue, 14 Apr 2020 at 18:03, Kendall Nelson <kennelson11 at gmail.com> wrote:
> I am sure you have all been anxiously awaiting more details on how we are going to virtualize the PTG :) After the community meetings we had last week/the week before to understand the key challenges and ideate on solutions, we have a plan!
> The virtual event will be held from Monday June 1 to Friday June 5. We set up available times in 3 different time windows where each window is a cross over time between at least 2 regions (Window A - Americas/Europe, Window B - Europe/APAC, and Window C - APAC/Americas).
Hi, just wondering what is the reasoning for having these windows,
with gaps between them? The last time we doodled for kolla slots we
ended up with 14:00 - 18:00 UTC, so I had proposed this to the team as
a starting point but Pierre pointed out that it falls outside of the
> Here is an ethercalc. We ask that the PTL/SIG Chair/Team lead sign up for time to have their discussions in with 4 rules/guidelines.
> 1. Cross project discussions (i.e. SIGs and horizonal teams), try to schedule yourselves towards the start of the week so that any discussions that might shape those of vertical teams might happen first.
> 2. Vertical teams (ex. Nova, Cyborg, Manila) should wait till April 6th at 7:00 UTC to start signing up for slots to help prioritize the scheduling of cross project conversations.
> 3. No team (SIG, horizonal project, vertical project, etc) can sign up for more than 4 hours per UTC day to help keep participants actively engaged.
> 4. No team (SIG, horizonal project, vertical project, etc) can sign up for more than 16 hours across all time slots to avoid burning out our contributors and to enable participation in multiple teams discussions.
> Once every team has had a chance to sign up (lets say two weeks from today April 28th at 7:00 UTC) if signing up for more time makes sense, it will be possible.
> We want to encourage ANY team to sign up, even those that had originally said no to the initial outreach when the PTG was supposed to be in person. The more the merrier!
> Once you have signed up for time slots, please also fill out this survey with your team information. We need this additional information to help shape other decisions down the road and coordinate other details closer to the event.
> If you have any issues with signing up your team, due to conflict or otherwise, please let me know! While we are trying to empower you to make your own decisions as to when you meet and for how long (after all, you know your needs and teams timezones better than we do), we are here to help!
> Continue to check back for updates at openstack.org/ptg.
> -the Kendalls (diablo_rojo & wendallkaters)
>  https://ethercalc.openstack.org/126u8ek25noy
>  https://openstackfoundation.formstack.com/forms/june2020_virtual_ptg_survey
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