[openstack-dev] [all] Dublin PTG format

Flavio Percoco flavio at redhat.com
Tue Nov 28 09:37:53 UTC 2017

On 27/11/17 14:21 -0500, Doug Hellmann wrote:
>Excerpts from Thierry Carrez's message of 2017-11-27 11:58:04 +0100:
>> Hi everyone,
>> We are in the final step in the process of signing the contract with the
>> PTG venue. We should be able to announce the location this week !
>> So it's time to start preparing. We'll have 5 days, like in Denver. One
>> thing we'd like to change for this round is to give a bit more
>> flexibility in the topics being discussed, especially in the first two days.
>> In Denver, we selected a number of general "themes" and gave them all a
>> room for 2 days on Monday-Tuesday. Then all the "teams" that wanted a
>> project team meeting could get a room for 2 or 3 days on
>> Wednesday-Friday. That resulted in a bit of flux during the first two
>> days, with a lot of empty rooms as most of the themes did not really
>> need 2 days, and a lot of conflicts were present.
>> For Dublin, the idea would be to still predetermine topics (themes and
>> teams) and assign them rooms in advance. But we would be able to assign
>> smaller amounts of time (per half-day) based on the expressed needs.
>> Beyond those pre-assigned themes/teams we'd add flexibility for other
>> groups to book the remaining available rooms in 90-min slots on-demand.
>> A bit like how we did reservable rooms in the past, but more integrated
>> with the rest of the event. It would all be driven by the PTGbot, which
>> would show which topic is being discussed in which room, in addition to
>> the current discussion subject within each topic.
>> We have two options in how we do the split for predetermined topics. We
>> used to split the week between Mon-Tue (themes) and Wed-Fri (teams). The
>> general idea there was to allow some people only interested in a team
>> meeting to only attend the second part of the week. However most people
>> attend all 5 days, and during event feedback some people suggested that
>> "themes" should be in the mornings and "teams" in the afternoons (and
>> all Friday).
>> What would be your preference ? The Mon-Tue/Wed-Fri split means less
>> room changes, which make it easier on the events team. So all else being
>> equal we'd rather keep it the way it is, but I'm open to changing it if
>> attendees think it's a good idea.
>> If you have any other suggestion (that we could implement in the 3
>> months we have between now and the event) please let me know :)
>What sort of options do we have for trying the new morning/afternoon
>split approach without increasing the burden on the events team?
>Can we print the signs so they have both the project team names and
>a theme listed on the same sign so we can avoid changing them at
>Can we have the project teams or theme room organizers manage their
>own signs, placing them in prepared holders outside of the rooms?

Regardless of the format, I think we can experiment with something like this.
It will give teams more flexibility.

>Or do we need signs at all? The rooms all have names or numbers
>already right?

Or this!


Flavio Percoco
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