[openstack-dev] [all] Dublin PTG format

Colleen Murphy colleen at gazlene.net
Mon Nov 27 21:23:33 UTC 2017

On Mon, Nov 27, 2017 at 11:58 AM, Thierry Carrez <thierry at openstack.org> wrote:
> Hi everyone,
> We are in the final step in the process of signing the contract with the
> PTG venue. We should be able to announce the location this week !
> So it's time to start preparing. We'll have 5 days, like in Denver. One
> thing we'd like to change for this round is to give a bit more
> flexibility in the topics being discussed, especially in the first two days.
> In Denver, we selected a number of general "themes" and gave them all a
> room for 2 days on Monday-Tuesday. Then all the "teams" that wanted a
> project team meeting could get a room for 2 or 3 days on
> Wednesday-Friday. That resulted in a bit of flux during the first two
> days, with a lot of empty rooms as most of the themes did not really
> need 2 days, and a lot of conflicts were present.
> For Dublin, the idea would be to still predetermine topics (themes and
> teams) and assign them rooms in advance. But we would be able to assign
> smaller amounts of time (per half-day) based on the expressed needs.
> Beyond those pre-assigned themes/teams we'd add flexibility for other
> groups to book the remaining available rooms in 90-min slots on-demand.
> A bit like how we did reservable rooms in the past, but more integrated
> with the rest of the event. It would all be driven by the PTGbot, which
> would show which topic is being discussed in which room, in addition to
> the current discussion subject within each topic.
> We have two options in how we do the split for predetermined topics. We
> used to split the week between Mon-Tue (themes) and Wed-Fri (teams). The
> general idea there was to allow some people only interested in a team
> meeting to only attend the second part of the week. However most people
> attend all 5 days, and during event feedback some people suggested that
> "themes" should be in the mornings and "teams" in the afternoons (and
> all Friday).
> What would be your preference ? The Mon-Tue/Wed-Fri split means less
> room changes, which make it easier on the events team. So all else being
> equal we'd rather keep it the way it is, but I'm open to changing it if
> attendees think it's a good idea.
> If you have any other suggestion (that we could implement in the 3
> months we have between now and the event) please let me know :)
> --
> Thierry Carrez (ttx)

I felt like the 2/3 day split worked well for the discussions I
participated in. We were able to come up with ideas and common
understanding in cross-project discussions on the first two days, and
then solidify a plan to implement those ideas within the team during
the last three days. The colocation of the project teams in the last
three days allowed us to pull other people in if we needed to revisit
something from the first two days. I'm not sure that changing the
split is solving a problem that we have.


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