[openstack-dev] [ptl][release] ocata release management communication

Rob C hyakuhei at gmail.com
Tue Nov 29 12:54:05 UTC 2016

I'm struggling to find good info on when the adjusted PTL nomination cycle

I've checked here:
but it looks like the 'elections' section was supposed to be added to the
table and wasn't.

I know from the updates to the charter that the elections should happen on
or before R-3 but it doesn't provide any clarity on how much before then
the nominations should be made?


On 1 Nov 2016 19:45, "Doug Hellmann" <doug at doughellmann.com> wrote:

> PTLs,
> As we did for the Mitaka and Newton cycles, I want to start this
> cycle by making sure the expectations for communications with the
> release team are clear to everyone so there is no confusion or
> miscommunication about any of the process or deadlines. This
> email is being sent to the openstack-dev mailing list as well as
> the PTLs of all official OpenStack projects individually, to
> improve the odds that all of the PTLs see it.  I will not be
> taking the extra step of CCing individual PTLs or liaisons for
> future emails.
> (If you were a PTL last cycle, you may want to skip ahead to the
> Things for you to do right now section at the end.)
> Volunteers filling PTL and liaison positions are responsible for
> ensuring communication between project teams happens smoothly. As
> a community, we rely on three primary communication
> strategies/tools for different purposes:
> 1. Email, for announcements and for asynchronous communication.
>   We will be using the "[release]" topic tag on the openstack-dev
>   mailing list for important messages related to release
>   management.  Besides special announcements and instructions, I
>   will send the countdown emails I sent last cycle, with weekly
>   updates on focus, tasks, and upcoming dates. PTLs and release
>   liaisons should configure your mailing list subscription and
>   email client to ensure that those messages are visible (and
>   then read them) so that you are aware of all deadlines, process
>   changes, etc.
> 2. IRC, for time-sensitive interactions.
>   There are far too many of you (56) to make it realistic for the
>   three members of the release team to track you down
>   individually when there is a deadline. We need you to do your
>   part by making yourself available by configuring your IRC
>   bouncer to listen in #openstack-release. You are, of course,
>   welcome to stay in channel all the time, but you need to be
>   there at least during deadline periods (the week before and
>   week of each deadline).
> 3. Written documentation, for relatively stable information.
>   The release team has published the schedule for the Ocata cycle
>   to http://releases.openstack.org/ocata/schedule.html. Although
>   I will highlight dates in the countdown emails, you may want to
>   add important dates from the schedule to your calendar.
>   Some projects have also added their own project-specific
>   deadlines to that list. If you have something unique, please
>   feel free to update it by patching the openstack/releases
>   repository. There is no need to add a project-specific deadline
>   that is the same as the global deadline.
> The Ocata cycle overlaps with several major holidays, including
> the new year. If you are planning time off, please make sure your
> duties are being covered by someone else on the team. Its best to
> let the release team know in advance so we dont delay approval
> for release requests from someone we dont recognize, waiting for
> your +1.
> Please ensure that the release liaison for your project has the
> time and ability to handle the communication necessary to manage
> your release.  The release team is here to facilitate, but
> finishing the work of preparing the release is ultimately the
> responsibility of the project team. Failing to follow through on
> a needed process step may block you from successfully meeting
> deadlines or releasing.  Our release milestones and deadlines are
> date-based, not feature-based.  When the date passes, so does the
> milestone. If you miss it, you miss it. A few of you ran into
> problems in past cycles because of missed communications. My goal
> is to have all teams meet all deadlines during Ocata. We came
> very very close for Newton; please help by keeping up to date on
> deadlines.
> Things for you to do right now:
> 1. Update your cross-project liaison on
>    https://wiki.openstack.org/wiki/CrossProjectLiaisons#Release_management
> 2. Make sure your IRC nickname and email address listed in
>    http://git.openstack.org/cgit/openstack/governance/tree/
> reference/projects.yaml
>    are correct. The release team, foundation staff, and TC all
>    use those contact details to try to reach you at important
>    points during the cycle.  Please make sure they are correct,
>    and that the email address delivers messages to a mailbox you
>    check regularly.
> 3. Update your mail filters to ensure you see messages sent to
>    the openstack-dev list with [release] in the subject line.
> 4. Reply to this message, off-list, so I know that you have received it.
>    A simple “ack” is enough.
> Doug
> PS - If you need help setting up an IRC bouncer, take a look at
> https://doughellmann.com/blog/2015/03/12/deploying-nested-
> znc-services-with-ansible/
> or https://dague.net/2014/09/13/my-irc-proxy-setup/ for a puppet
> version.
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