[openstack-dev] [ptl][release] ocata release management communication
Steven Dake (stdake)
stdake at cisco.com
Tue Nov 8 12:47:54 UTC 2016
As predecessor PTL for Kolla, I have followed your recommendations 1-4 including this ack, although I am not sure its really necessary for me. Note, I am not sure Michal (inc0 on irc) wants me to continue as release liaison or do the job himself, so that step has not yet been taken. I will contact him in the next few days to make sure he either updates the release liaison to himself, asks for a volunteer, or expects me to continue to do that work. If he expects me to continue with the work, I will do it at last for the Ocata cycle.
In any case, I won’t let the releases slip through the cracks as a result of a PTL transition.
On 11/1/16, 12:45 PM, "Doug Hellmann" <doug at doughellmann.com> wrote:
>As we did for the Mitaka and Newton cycles, I want to start this
>cycle by making sure the expectations for communications with the
>release team are clear to everyone so there is no confusion or
>miscommunication about any of the process or deadlines. This
>email is being sent to the openstack-dev mailing list as well as
>the PTLs of all official OpenStack projects individually, to
>improve the odds that all of the PTLs see it. I will not be
>taking the extra step of CCing individual PTLs or liaisons for
>(If you were a PTL last cycle, you may want to skip ahead to the
>Things for you to do right now section at the end.)
>Volunteers filling PTL and liaison positions are responsible for
>ensuring communication between project teams happens smoothly. As
>a community, we rely on three primary communication
>strategies/tools for different purposes:
>1. Email, for announcements and for asynchronous communication.
> We will be using the "[release]" topic tag on the openstack-dev
> mailing list for important messages related to release
> management. Besides special announcements and instructions, I
> will send the countdown emails I sent last cycle, with weekly
> updates on focus, tasks, and upcoming dates. PTLs and release
> liaisons should configure your mailing list subscription and
> email client to ensure that those messages are visible (and
> then read them) so that you are aware of all deadlines, process
> changes, etc.
>2. IRC, for time-sensitive interactions.
> There are far too many of you (56) to make it realistic for the
> three members of the release team to track you down
> individually when there is a deadline. We need you to do your
> part by making yourself available by configuring your IRC
> bouncer to listen in #openstack-release. You are, of course,
> welcome to stay in channel all the time, but you need to be
> there at least during deadline periods (the week before and
> week of each deadline).
>3. Written documentation, for relatively stable information.
> The release team has published the schedule for the Ocata cycle
> to http://releases.openstack.org/ocata/schedule.html. Although
> I will highlight dates in the countdown emails, you may want to
> add important dates from the schedule to your calendar.
> Some projects have also added their own project-specific
> deadlines to that list. If you have something unique, please
> feel free to update it by patching the openstack/releases
> repository. There is no need to add a project-specific deadline
> that is the same as the global deadline.
>The Ocata cycle overlaps with several major holidays, including
>the new year. If you are planning time off, please make sure your
>duties are being covered by someone else on the team. Its best to
>let the release team know in advance so we dont delay approval
>for release requests from someone we dont recognize, waiting for
>Please ensure that the release liaison for your project has the
>time and ability to handle the communication necessary to manage
>your release. The release team is here to facilitate, but
>finishing the work of preparing the release is ultimately the
>responsibility of the project team. Failing to follow through on
>a needed process step may block you from successfully meeting
>deadlines or releasing. Our release milestones and deadlines are
>date-based, not feature-based. When the date passes, so does the
>milestone. If you miss it, you miss it. A few of you ran into
>problems in past cycles because of missed communications. My goal
>is to have all teams meet all deadlines during Ocata. We came
>very very close for Newton; please help by keeping up to date on
>Things for you to do right now:
>1. Update your cross-project liaison on
>2. Make sure your IRC nickname and email address listed in
> are correct. The release team, foundation staff, and TC all
> use those contact details to try to reach you at important
> points during the cycle. Please make sure they are correct,
> and that the email address delivers messages to a mailbox you
> check regularly.
>3. Update your mail filters to ensure you see messages sent to
> the openstack-dev list with [release] in the subject line.
>4. Reply to this message, off-list, so I know that you have received it.
> A simple “ack” is enough.
>PS - If you need help setting up an IRC bouncer, take a look at
>or https://dague.net/2014/09/13/my-irc-proxy-setup/ for a puppet
>OpenStack Development Mailing List (not for usage questions)
>Unsubscribe: OpenStack-dev-request at lists.openstack.org?subject:unsubscribe
More information about the OpenStack-dev