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Perhaps the right way to schedule these bug smashes is to do it at the same time as the release scheduling is determined.  Decide on a fixed time within the release cycle (it's been just after M3/feature freeze a few times) and when the schedule is put together, the bugsmash is part of the schedule.

By having the release schedule determine the week of the bug smash, we have a long timeline to get the planning done and don't have to worry about development schedule conflicts.

--Rocky

-----Original Message-----
From: Daniel P. Berrange [mailto:berrange at redhat.com] 
Sent: Monday, June 13, 2016 2:46 AM
To: OpenStack Development Mailing List (not for usage questions)
Cc: Zhuangzhen; Anni Lai; Liang, Maggie
Subject: Re: [openstack-dev] Invitation to join Hangzhou Bug Smash

On Mon, Jun 13, 2016 at 08:06:50AM +0000, Wang, Shane wrote:
> Hi, OpenStackers,
> 
> As you know, Huawei, Intel and CESI are hosting the 4th China OpenStack Bug Smash at Hangzhou, China.
> The 1st China Bug Smash was at Shanghai, the 2nd was at Xi'an, and the 3rd was at Chengdu.
> 
> We are constructing the etherpad page for registration, and the date will
> be around July 11 (probably July 6 - 8, but to be determined very soon).

The newton-2 milestone release date is July 15th, so you certainly *don't*
want the event during that week. IOW, the 8th July is the latest you should
schedule it - don't let it slip into the next week starting July 11th, as
during the week of the n-2 milestone focus of the teams will be almost
exclusively on prep for that release, to the detriment of any bug smash
event.

Regards,
Daniel
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