[openstack-dev] [all] A proposal to separate the design summit

Sean McGinnis sean.mcginnis at gmx.com
Mon Feb 22 19:48:50 UTC 2016

On Mon, Feb 22, 2016 at 05:20:21PM +0000, Amrith Kumar wrote:
> Thierry and all of those who contributed to putting together this write-up, thank you very much.
> TL;DR: +0
> Longer version:
> While I definitely believe that the new proposed timing for "OpenStack Summit" which is some months after the release, is a huge improvement, I am not completely enamored of this proposal. Here is why.
> As a result of this proposal, there will still be four events each year, two "OpenStack Summit" events and two "MidCycle" events. The material change is that the "MidCycle" event that is currently project specific will become a single event inclusive of all projects, not unlike our current "Design Summit".
> I contrast this proposal with a mid-cycle two weeks ago for the Trove project. Thanks to the folks at Red Hat who hosted us in Raleigh, we had a dedicated room, with high bandwidth internet and the ability to have people join us remotely via audio and video (which we used mostly for screen sharing). The previous mid-cycle similarly had excellent facilities provided us by HP (in California), Rackspace (in Austin) and at MIT in Cambridge when we (Tesora) hosted the event.
> At these "simpler, scaled-back settings", would we be able to provide the same kind of infrastructure for each project?
> Given the number of projects, and leaving aside high bandwidth internet and remote participation, providing dedicated meeting room for the duration of the MidCycle event for each project is a considerable undertaking. I believe therefore that the consequence is that the MidCycle event will end up being of comparable scale to the current Design Summit or larger, and will likely need a similar venue.
> I also believe that it is important that OpenStack continue to grow not only a global customer base but also a global contributor base. As others have already commented, this proposal risks the "design summit" become US based, maybe Europe once in a long while. But I find it much harder to believe that these design summits would be truly global. And this I think would be an unwelcome consequence.
> At the current OpenStack Summit, there is an opportunity for contributors, customers and operators to interact, not just in technical meetings, but also in a social setting. I think this is valuable, even though there seems to be a number of people who believe that this is not necessarily the case.
> Those are the three concerns I have with the proposal. 
> Thanks again to Thierry and all who contributed to putting this proposal together.
> -amrith

I agree with a lot of the concerns raised here. I wonder if we're not
just shifting some of the problems and causing others.

While the timing of things isn't ideal right now, I'm also afraid the
timing of these changes would also interupt our development flow and
cause distractions when we need folks focused on getting things done.

I'm also very concerned about losing our midcycles. At least for Cinder,
the midcycle events have been hugely successful and well worth the time
and travel expense, IMO. To me, the design summit event is good for
cross-project communication and getting more operator input. But the
midcycles have been where we've really been able to focus and figure out

Even if we still have a colocated "midcycle" now, I would be afraid that
there would be too many distractions from everything else going on for
us to be able to really tackle some of the things we've been able to in
our past midcycles.

There are definitely details we would need to work out with this
proposal, and I'm not saying I'm absolutely against it for now. I'm
trying to keep an open mind and see how this will improve things
overall. I would just ask that up front we plan on having a date set,
maybe after a year, where we plan to take a good look back on the
changes and decide whether they really have improved things or not.

Sean (smcginnis)

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