[openstack-dev] [all] Time to increase our IRC Meetings infrastructure?

Tony Breeds tony at bakeyournoodle.com
Tue Nov 24 04:36:56 UTC 2015

Hello all,
    I'd like you all to consider making a few changes to our IRC meeting infrastructure

TL;DR: I think we need to add #openstack-meeting-5 and make sure people are
       using it rather then per-project channels

Slightly longer version .....

    I think we've reached the point in time where we need to consider adding
another meeting channel for general consumption.  A very quick spot check[1]
indicates that Mon->Thu from 14:00 -> 17:00 UTC we're at capacity.

We have 4 regular meeting channels:
    #openstack-meeting, #openstack-meeting-alt, #openstack-meeting-3 and
A newly created "Cross Project" Channel
    #openstack-meeting-cp, which isn't really for general consumption.

Also in the irc-meeting repo[2] we have 2 'office hours' events. which is how
in some slots we have > 4 meetings.

I admit I don't have hard data on this but, with more projects being added to
the big tent *and* several larger projects creating sub-teams, as an
irc-meetings reviewer it seems to be harder for people to find a slot in one of
the official channels for meeting.

I understand that we want to keep the number of parallel meetings to a minimum,
but is it time to add #openstack-meeting-5?

Where to hold meetings?

So this is loosely related to the above question in that we have a social
contract that meetings will happen in one of the regular channels.  There are
several reasons for this but they boil down to:
    . Not impacting discussions with meetings and vice versa
    . Limiting, where possible, number of rooms people need to be in "most of the time"
    . MeetBot only works correctly in these channels.

So while it's possible to hold a meeting in #openstack-nova it's a deviation
form the social contract.  Now it's clear that this hasn't been expressly
communicated recently.  It's also clear that teams have been holding meetings
outside of the regular channels.

Let me be clear this isn't a blamefest, no deep wrong has been committed, no
one set out cause problems and if any problems were caused they were minimal.

Having acknowledged that, It'd be great if we could move these meetings back to
the regular places, and include them on the eavesdrop home page.  These
meetings are serving their portion of the community well so they're going to
move the disruption should be minimal.

I just wanted to:
    . Remind people about the social contract of where to hold a meeting
    . Add an additional data point to the capacity discussion.

Also I'm looking at adding code to MeetBot to add a warning when running
meetings outside of the regular channels to encourage the move.

    So this is really quite trivial.  As you can see above we don't have an
#openstack-meeting-2 channel the ...-alt is clearly that, but still people are
confused.  How would people feel about creating #openstack-meeting-2 and making
it redirect to #openstack-meeting-alt?

Yours Tony.

[1] https://docs.google.com/spreadsheets/d/1lQHKCQa4wQmnWpTMB3DLltY81kIChZumHLHzoMNF07c/edit?usp=sharing
[2] http://git.openstack.org/cgit/openstack-infra/irc-meetings
-------------- next part --------------
A non-text attachment was scrubbed...
Name: not available
Type: application/pgp-signature
Size: 473 bytes
Desc: not available
URL: <http://lists.openstack.org/pipermail/openstack-dev/attachments/20151124/d459abef/attachment.pgp>

More information about the OpenStack-dev mailing list