FW: 2020 OSF Events & coronavirus
I wanted to make sure everyone saw this thread on the foundation mailing list, since I know not everyone is subscribed to both lists: Archive: http://lists.openstack.org/pipermail/foundation/2020-March/002852.html Please join that ML thread to share feedback on this topic, or you can reach out directly to myself or jonathan@openstack.org I saw first hand how we all pulled together during the Snowpenstack in Dublin, so I know we'll once again pull together as a community to get through this! Mark On Friday, March 6, 2020 12:55pm, "Mark Collier" <mark@openstack.org> said:
Stackers, Before I get into the current plans for the OSF events in Vancouver and Berlin, I wanted to say a few words in general about the virus impacting so many people right now. First, I wanted to acknowledge the very difficult situation many are facing because of COVID-19 (Coronavirus), across open source communities and local communities in general (tech or otherwise). I also want to say to everyone who is on the front lines managing events, from the full time staffers to the volunteers, to the contractors and production partners, that we have some idea of what you're going through and we know this is a tough time. If there's anything we can do to help, please reach out. In the best of times, event organization can be grueling and thankless, and so I just want to say THANK YOU to everyone who does the organizing work in the communities we all care so much about. OSF 2020 EVENTS When it comes to the 2020 events OSF is managing, namely the OpenDev + PTG in Vancouver June 8-11 and the Open Infrastructure Summit in Berlin October 19-23, please read and bookmark this status page which we will continue to update: https://www.openstack.org/events/covid-19-coronavirus-disease-updates When it comes to our community, the health of every individual is of paramount concern. We have always aimed to produce events "of the community, by the community" and the upcoming event in Vancouver is no exception. The OpenDev tracks each morning will be programmed by volunteers from the community, and the project teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday. But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively. However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision. I also wanted to answer a FAQ by letting everyone know that if either event is cancelled, event tickets and sponsorships will be fully refunded. Please note that if you're making travel arrangements (e.g. flights, hotels) those are outside of our control. So as we continue to monitor the news and listen to health experts to make an informed decision on any changes to our event plans, we'd like to hear from everyone in the community who has a stake in these events. Our most pressing topic is of course Vanvouver, but if you have questions or concerns about the Berlin plan feel free to share those as well. If you'd like to connect directly, you can always contact Executive Director Jonathan Bryce (jonathan@openstack.org) or myself (mark@openstack.org). Key Links: - STATUS PAGE: https://www.openstack.org/events/covid-19-coronavirus-disease-updates - Vancouver OpenDev + PTG https://www.openstack.org/events/opendev-ptg-2020/ - Berlin Open Infrastructure Summit: https://www.openstack.org/summit/berlin-2020/
Key Dates for OpenDev + PTG in Vancouver: - Schedule will be published in early April - Early bird deadline is April 4 - Final day to sponsor will be May 4 - Final registration price increase will be in early May Mark Collier COO, OpenStack Foundation @sparkycollier
Hi, It seems that the critical bit we don't know for sure is whether and to what extent the virus is affected by warmer weather. If it behaves similarly to flu, June should be safe, otherwise we will likely have to cancel it. Nothing can be reliably said about Berlin at this point... Personally, I've been a long-term proponent of virtual events for many reasons, health situation included. As much as I would miss hanging out with everyone... Dmitry On Fri, Mar 6, 2020 at 9:58 PM Mark Collier <mark@openstack.org> wrote:
I wanted to make sure everyone saw this thread on the foundation mailing list, since I know not everyone is subscribed to both lists:
Archive: http://lists.openstack.org/pipermail/foundation/2020-March/002852.html
Please join that ML thread to share feedback on this topic, or you can reach out directly to myself or jonathan@openstack.org
I saw first hand how we all pulled together during the Snowpenstack in Dublin, so I know we'll once again pull together as a community to get through this!
Mark
On Friday, March 6, 2020 12:55pm, "Mark Collier" <mark@openstack.org> said:
Stackers,
Before I get into the current plans for the OSF events in Vancouver and Berlin, I wanted to say a few words in general about the virus impacting so many people right now.
First, I wanted to acknowledge the very difficult situation many are facing because of COVID-19 (Coronavirus), across open source communities and local communities in general (tech or otherwise). I also want to say to everyone who is on the front lines managing events, from the full time staffers to the volunteers, to the contractors and production partners, that we have some idea of what you're going through and we know this is a tough time. If there's anything we can do to help, please reach out. In the best of times, event organization can be grueling and thankless, and so I just want to say THANK YOU to everyone who does the organizing work in the communities we all care so much about.
OSF 2020 EVENTS
When it comes to the 2020 events OSF is managing, namely the OpenDev + PTG in Vancouver June 8-11 and the Open Infrastructure Summit in Berlin October 19-23, please read and bookmark this status page which we will continue to update: https://www.openstack.org/events/covid-19-coronavirus-disease-updates
When it comes to our community, the health of every individual is of paramount concern. We have always aimed to produce events "of the community, by the community" and the upcoming event in Vancouver is no exception. The OpenDev tracks each morning will be programmed by volunteers from the community, and the project teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I also wanted to answer a FAQ by letting everyone know that if either event is cancelled, event tickets and sponsorships will be fully refunded. Please note that if you're making travel arrangements (e.g. flights, hotels) those are outside of our control.
So as we continue to monitor the news and listen to health experts to make an informed decision on any changes to our event plans, we'd like to hear from everyone in the community who has a stake in these events. Our most pressing topic is of course Vanvouver, but if you have questions or concerns about the Berlin plan feel free to share those as well.
If you'd like to connect directly, you can always contact Executive Director Jonathan Bryce (jonathan@openstack.org) or myself (mark@openstack.org).
Key Links: - STATUS PAGE: https://www.openstack.org/events/covid-19-coronavirus-disease-updates - Vancouver OpenDev + PTG https://www.openstack.org/events/opendev-ptg-2020/ - Berlin Open Infrastructure Summit: https://www.openstack.org/summit/berlin-2020/
Key Dates for OpenDev + PTG in Vancouver: - Schedule will be published in early April - Early bird deadline is April 4 - Final day to sponsor will be May 4 - Final registration price increase will be in early May
Mark Collier COO, OpenStack Foundation @sparkycollier
You are very right Dmitriy. One thing to add: it is currently absolutely unpredictable how situation will look like in June, but we need to get travel approvals, visas, reservations already now. And at least in central Europe all companies (especially big ones) are now in the alarmed state with incredibly strengthen travel regulations, so that at least for me even to start discussion about travel is very hard. Artem ---- typed from mobile, auto-correct typos assumed ---- On Mon, 9 Mar 2020, 10:10 Dmitry Tantsur, <dtantsur@redhat.com> wrote:
Hi,
It seems that the critical bit we don't know for sure is whether and to what extent the virus is affected by warmer weather. If it behaves similarly to flu, June should be safe, otherwise we will likely have to cancel it. Nothing can be reliably said about Berlin at this point...
Personally, I've been a long-term proponent of virtual events for many reasons, health situation included. As much as I would miss hanging out with everyone...
Dmitry
On Fri, Mar 6, 2020 at 9:58 PM Mark Collier <mark@openstack.org> wrote:
I wanted to make sure everyone saw this thread on the foundation mailing list, since I know not everyone is subscribed to both lists:
Archive: http://lists.openstack.org/pipermail/foundation/2020-March/002852.html
Please join that ML thread to share feedback on this topic, or you can reach out directly to myself or jonathan@openstack.org
I saw first hand how we all pulled together during the Snowpenstack in Dublin, so I know we'll once again pull together as a community to get through this!
Mark
On Friday, March 6, 2020 12:55pm, "Mark Collier" <mark@openstack.org> said:
Stackers,
Before I get into the current plans for the OSF events in Vancouver and Berlin, I wanted to say a few words in general about the virus impacting so many people right now.
First, I wanted to acknowledge the very difficult situation many are facing because of COVID-19 (Coronavirus), across open source communities and local communities in general (tech or otherwise). I also want to say to everyone who is on the front lines managing events, from the full time staffers to the volunteers, to the contractors and production partners, that we have some idea of what you're going through and we know this is a tough time. If there's anything we can do to help, please reach out. In the best of times, event organization can be grueling and thankless, and so I just want to say THANK YOU to everyone who does the organizing work in the communities we all care so much about.
OSF 2020 EVENTS
When it comes to the 2020 events OSF is managing, namely the OpenDev + PTG in Vancouver June 8-11 and the Open Infrastructure Summit in Berlin October 19-23, please read and bookmark this status page which we will continue to update: https://www.openstack.org/events/covid-19-coronavirus-disease-updates
When it comes to our community, the health of every individual is of paramount concern. We have always aimed to produce events "of the community, by the community" and the upcoming event in Vancouver is no exception. The OpenDev tracks each morning will be programmed by volunteers from the community, and the project teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I also wanted to answer a FAQ by letting everyone know that if either event is cancelled, event tickets and sponsorships will be fully refunded. Please note that if you're making travel arrangements (e.g. flights, hotels) those are outside of our control.
So as we continue to monitor the news and listen to health experts to make an informed decision on any changes to our event plans, we'd like to hear from everyone in the community who has a stake in these events. Our most pressing topic is of course Vanvouver, but if you have questions or concerns about the Berlin plan feel free to share those as well.
If you'd like to connect directly, you can always contact Executive Director Jonathan Bryce (jonathan@openstack.org) or myself (mark@openstack.org).
Key Links: - STATUS PAGE: https://www.openstack.org/events/covid-19-coronavirus-disease-updates - Vancouver OpenDev + PTG https://www.openstack.org/events/opendev-ptg-2020/ - Berlin Open Infrastructure Summit: https://www.openstack.org/summit/berlin-2020/
Key Dates for OpenDev + PTG in Vancouver: - Schedule will be published in early April - Early bird deadline is April 4 - Final day to sponsor will be May 4 - Final registration price increase will be in early May
Mark Collier COO, OpenStack Foundation @sparkycollier
On Mon, Mar 9, 2020 at 10:15, Artem Goncharov <artem.goncharov@gmail.com> wrote:
You are very right Dmitriy.
One thing to add: it is currently absolutely unpredictable how situation will look like in June, but we need to get travel approvals, visas, reservations already now. And at least in central Europe all companies (especially big ones) are now in the alarmed state with incredibly strengthen travel regulations, so that at least for me even to start discussion about travel is very hard.
I can second that. In theory I have the travel approval to go to Vancouver but at the same time all non business critical travel is suspended until further notice by my employer. So right now I can only wait for the situation to unfold. gibi
Artem
---- typed from mobile, auto-correct typos assumed ----
On Mon, 9 Mar 2020, 10:10 Dmitry Tantsur, <dtantsur@redhat.com> wrote:
Hi,
It seems that the critical bit we don't know for sure is whether and to what extent the virus is affected by warmer weather. If it behaves similarly to flu, June should be safe, otherwise we will likely have to cancel it. Nothing can be reliably said about Berlin at this point...
Personally, I've been a long-term proponent of virtual events for many reasons, health situation included. As much as I would miss hanging out with everyone...
Dmitry
On Fri, Mar 6, 2020 at 9:58 PM Mark Collier <mark@openstack.org> wrote:
I wanted to make sure everyone saw this thread on the foundation mailing list, since I know not everyone is subscribed to both lists:
Archive: http://lists.openstack.org/pipermail/foundation/2020-March/002852.html
Please join that ML thread to share feedback on this topic, or you can reach out directly to myself or jonathan@openstack.org
I saw first hand how we all pulled together during the Snowpenstack in Dublin, so I know we'll once again pull together as a community to get through this!
Mark
On Friday, March 6, 2020 12:55pm, "Mark Collier" <mark@openstack.org> said:
Stackers,
Before I get into the current plans for the OSF events in Vancouver and Berlin, I wanted to say a few words in general about the virus impacting so many people right now.
First, I wanted to acknowledge the very difficult situation many are facing because of COVID-19 (Coronavirus), across open source communities and local communities in general (tech or otherwise). I also want to say to everyone who is on the front lines managing events, from the full time staffers to the volunteers, to the contractors and production partners, that we have some idea of what you're going through and we know this is a tough time. If there's anything we can do to help, please reach out. In the best of times, event organization can be grueling and thankless, and so I just want to say THANK YOU to everyone who does the organizing work in the communities we all care so much about.
OSF 2020 EVENTS
When it comes to the 2020 events OSF is managing, namely the OpenDev + PTG in Vancouver June 8-11 and the Open Infrastructure Summit in Berlin October 19-23, please read and bookmark this status page which we will continue to update:
https://www.openstack.org/events/covid-19-coronavirus-disease-updates
When it comes to our community, the health of every individual
concern. We have always aimed to produce events "of the community, by the community" and the upcoming event in Vancouver is no exception. The OpenDev tracks each morning will be programmed by volunteers from the community, and the project teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I also wanted to answer a FAQ by letting everyone know that if either event is cancelled, event tickets and sponsorships will be fully refunded. Please note that if you're making travel arrangements (e.g. flights, hotels)
is of paramount those are outside of
our control.
So as we continue to monitor the news and listen to health experts to make an informed decision on any changes to our event plans, we'd like to hear from everyone in the community who has a stake in these events. Our most pressing topic is of course Vanvouver, but if you have questions or concerns about the Berlin plan feel free to share those as well.
If you'd like to connect directly, you can always contact Executive Director Jonathan Bryce (jonathan@openstack.org) or myself (mark@openstack.org).
Key Links: - STATUS PAGE:
https://www.openstack.org/events/covid-19-coronavirus-disease-updates
- Vancouver OpenDev + PTG https://www.openstack.org/events/opendev-ptg-2020/ - Berlin Open Infrastructure Summit: https://www.openstack.org/summit/berlin-2020/
Key Dates for OpenDev + PTG in Vancouver: - Schedule will be published in early April - Early bird deadline is April 4 - Final day to sponsor will be May 4 - Final registration price increase will be in early May
Mark Collier COO, OpenStack Foundation @sparkycollier
On Mon, 9 Mar 2020 at 09:05, Dmitry Tantsur <dtantsur@redhat.com> wrote:
Hi,
It seems that the critical bit we don't know for sure is whether and to what extent the virus is affected by warmer weather. If it behaves similarly to flu, June should be safe, otherwise we will likely have to cancel it. Nothing can be reliably said about Berlin at this point...
Personally, I've been a long-term proponent of virtual events for many reasons, health situation included. As much as I would miss hanging out with everyone...
We've been doing virtual-only design sessions in Kolla for a while now. My recent proposal for a Kolla SIG is partly an effort to close the gaps with other Summit sessions (onboarding, updates, ops feedback), and bring the wider community into the virtual net. Follow along to see how it goes... [1] http://lists.openstack.org/pipermail/openstack-discuss/2020-March/013122.htm...
Dmitry
On Fri, Mar 6, 2020 at 9:58 PM Mark Collier <mark@openstack.org> wrote:
I wanted to make sure everyone saw this thread on the foundation mailing list, since I know not everyone is subscribed to both lists:
Archive: http://lists.openstack.org/pipermail/foundation/2020-March/002852.html
Please join that ML thread to share feedback on this topic, or you can reach out directly to myself or jonathan@openstack.org
I saw first hand how we all pulled together during the Snowpenstack in Dublin, so I know we'll once again pull together as a community to get through this!
Mark
On Friday, March 6, 2020 12:55pm, "Mark Collier" <mark@openstack.org> said:
Stackers,
Before I get into the current plans for the OSF events in Vancouver and Berlin, I wanted to say a few words in general about the virus impacting so many people right now.
First, I wanted to acknowledge the very difficult situation many are facing because of COVID-19 (Coronavirus), across open source communities and local communities in general (tech or otherwise). I also want to say to everyone who is on the front lines managing events, from the full time staffers to the volunteers, to the contractors and production partners, that we have some idea of what you're going through and we know this is a tough time. If there's anything we can do to help, please reach out. In the best of times, event organization can be grueling and thankless, and so I just want to say THANK YOU to everyone who does the organizing work in the communities we all care so much about.
OSF 2020 EVENTS
When it comes to the 2020 events OSF is managing, namely the OpenDev + PTG in Vancouver June 8-11 and the Open Infrastructure Summit in Berlin October 19-23, please read and bookmark this status page which we will continue to update: https://www.openstack.org/events/covid-19-coronavirus-disease-updates
When it comes to our community, the health of every individual is of paramount concern. We have always aimed to produce events "of the community, by the community" and the upcoming event in Vancouver is no exception. The OpenDev tracks each morning will be programmed by volunteers from the community, and the project teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I also wanted to answer a FAQ by letting everyone know that if either event is cancelled, event tickets and sponsorships will be fully refunded. Please note that if you're making travel arrangements (e.g. flights, hotels) those are outside of our control.
So as we continue to monitor the news and listen to health experts to make an informed decision on any changes to our event plans, we'd like to hear from everyone in the community who has a stake in these events. Our most pressing topic is of course Vanvouver, but if you have questions or concerns about the Berlin plan feel free to share those as well.
If you'd like to connect directly, you can always contact Executive Director Jonathan Bryce (jonathan@openstack.org) or myself (mark@openstack.org).
Key Links: - STATUS PAGE: https://www.openstack.org/events/covid-19-coronavirus-disease-updates - Vancouver OpenDev + PTG https://www.openstack.org/events/opendev-ptg-2020/ - Berlin Open Infrastructure Summit: https://www.openstack.org/summit/berlin-2020/
Key Dates for OpenDev + PTG in Vancouver: - Schedule will be published in early April - Early bird deadline is April 4 - Final day to sponsor will be May 4 - Final registration price increase will be in early May
Mark Collier COO, OpenStack Foundation @sparkycollier
Hi Mark, Thanks for the transparency, as usual. I have a few thoughts, please read inline. On Fri, Mar 6, 2020 at 4:04 PM Mark Collier <mark@openstack.org> wrote:
each morning will be programmed by volunteers from the community, and
upcoming event in Vancouver is no exception. The OpenDev tracks the project
teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I believe that we, as a community should show the example and our strengths by cancelling the Vancouver event and organize a virtual event like some other big events are doing. There is an opportunity for the OSF to show leadership in Software communities and acknowledge the risk of spread during that meeting; not only for the people attending it but for also those in contact with these people later. I'm not a doctor nor I know much about the virus; but I'm not interested to travel and take the risk to 1) catch the virus and 2) spread it at home and in my country; and as a community member, I feel like our responsibility is also to maintain ourselves healthy. In my opinion, the sooner we cancel, the better we can focus on organizing the virtual meetings, and also we can influence more communities to take that kind of decisions. Thanks Mark for starting that discussion, it's a perfect sign of how healthy is our community; and hopefully it will continue to be. -- Emilien Macchi
Hi, At Verizon Media we haven't been told specifically we won't attend the Vancouver event. However, all international travel is cancelled and in-country trips are highly restricted Regards Miguel On Wed, Mar 11, 2020 at 5:47 PM Emilien Macchi <emilien@redhat.com> wrote:
Hi Mark,
Thanks for the transparency, as usual. I have a few thoughts, please read inline.
On Fri, Mar 6, 2020 at 4:04 PM Mark Collier <mark@openstack.org> wrote:
each morning will be programmed by volunteers from the community, and
upcoming event in Vancouver is no exception. The OpenDev tracks the project
teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I believe that we, as a community should show the example and our strengths by cancelling the Vancouver event and organize a virtual event like some other big events are doing. There is an opportunity for the OSF to show leadership in Software communities and acknowledge the risk of spread during that meeting; not only for the people attending it but for also those in contact with these people later.
I'm not a doctor nor I know much about the virus; but I'm not interested to travel and take the risk to 1) catch the virus and 2) spread it at home and in my country; and as a community member, I feel like our responsibility is also to maintain ourselves healthy.
In my opinion, the sooner we cancel, the better we can focus on organizing the virtual meetings, and also we can influence more communities to take that kind of decisions.
Thanks Mark for starting that discussion, it's a perfect sign of how healthy is our community; and hopefully it will continue to be. -- Emilien Macchi
Agree that going virtual makes most sense given current status From: Emilien Macchi <emilien@redhat.com> Sent: Wednesday, March 11, 2020 5:46 PM To: Mark Collier Cc: openstack-discuss; Jonathan Bryce Subject: Re: FW: 2020 OSF Events & coronavirus [EXTERNAL EMAIL] Hi Mark, Thanks for the transparency, as usual. I have a few thoughts, please read inline. On Fri, Mar 6, 2020 at 4:04 PM Mark Collier <mark@openstack.org<mailto:mark@openstack.org>> wrote: upcoming event in Vancouver is no exception. The OpenDev tracks
each morning will be programmed by volunteers from the community, and the project teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I believe that we, as a community should show the example and our strengths by cancelling the Vancouver event and organize a virtual event like some other big events are doing. There is an opportunity for the OSF to show leadership in Software communities and acknowledge the risk of spread during that meeting; not only for the people attending it but for also those in contact with these people later. I'm not a doctor nor I know much about the virus; but I'm not interested to travel and take the risk to 1) catch the virus and 2) spread it at home and in my country; and as a community member, I feel like our responsibility is also to maintain ourselves healthy. In my opinion, the sooner we cancel, the better we can focus on organizing the virtual meetings, and also we can influence more communities to take that kind of decisions. Thanks Mark for starting that discussion, it's a perfect sign of how healthy is our community; and hopefully it will continue to be. -- Emilien Macchi
Hi, all I think the Openstack community has more virtual collaboration experience than any other community and maybe it's a good chance for us to establish an efficient way to make a virtual summit. I'm not alone thinking virtual summits/webinars/whatever are much less efficient than in-person meetings and hanging out together. But in current circumstances, it doesn't seem like an option, so why not try brainstorm about how we still can do a virtual summit and get most of it? Main issues with virtual meetings that I can see are: - topics discussions in a big group of people, while virtual meetings often less convenient and sometimes are tough[1] - the important things happen also *between* sessions, not during them - what would replace booths (and swags of course)? - PTG project rooms which are used both for internal discussions and collaboration between various projects - informal mingling I'm not sure all of these and other issues can be easily replaced virtually, but who knows, maybe we can still make it work. Like maybe constant open video sessions which mimic rooms and booths, some of the discussions moved to dedicated IRC channels. On the flip side, the offline summit had restrictions as well, so we can do things in a virtual summit we couldn't (or couldn't do so much) in offline ones. Maybe more presenters will have a chance to make sessions since we are not so limited in time online and all sessions can be recorded as well. And we don't need a projector in every PTG room now :) I'd propose creating a page where people can put their ideas on how to make good things we have in the offline summit to be virtual or add something new, which couldn't be done in the offline summit. Since we created recently "Ideas for OpenStack" page[2], maybe it's a good candidate to hold these ideas in. Just reminding that Openstack is not the only project that cancels offline meetings and efficient virtual collaboration is a very hot topic right now all over the world. I think the Openstack community has all the resources to contribute from its experience to many other projects and companies and be leading in this area. WDYT? [1] https://www.youtube.com/watch?v=DYu_bGbZiiQ [2] https://governance.openstack.org/ideas/index.html On Thu, Mar 12, 2020 at 4:13 PM <Arkady.Kanevsky@dell.com> wrote:
Agree that going virtual makes most sense given current status
*From:* Emilien Macchi <emilien@redhat.com> *Sent:* Wednesday, March 11, 2020 5:46 PM *To:* Mark Collier *Cc:* openstack-discuss; Jonathan Bryce *Subject:* Re: FW: 2020 OSF Events & coronavirus
[EXTERNAL EMAIL]
Hi Mark,
Thanks for the transparency, as usual. I have a few thoughts, please read inline.
On Fri, Mar 6, 2020 at 4:04 PM Mark Collier <mark@openstack.org> wrote:
each morning will be programmed by volunteers from the community, and
upcoming event in Vancouver is no exception. The OpenDev tracks the project
teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I believe that we, as a community should show the example and our strengths by cancelling the Vancouver event and organize a virtual event like some other big events are doing.
There is an opportunity for the OSF to show leadership in Software communities and acknowledge the risk of spread during that meeting; not only for the people attending it but for also those in contact with these people later.
I'm not a doctor nor I know much about the virus; but I'm not interested to travel and take the risk to 1) catch the virus and 2) spread it at home and in my country; and as a community member, I feel like our responsibility is also to maintain ourselves healthy.
In my opinion, the sooner we cancel, the better we can focus on organizing the virtual meetings, and also we can influence more communities to take that kind of decisions.
Thanks Mark for starting that discussion, it's a perfect sign of how healthy is our community; and hopefully it will continue to be.
--
Emilien Macchi
-- Best regards Sagi Shnaidman
Greetings, I think we need to consider teasing out the reasoning behind events a little more. When we look at summits, they are largely events to broadcast outward our work and provide vendors an avenue to express their new features and functionality, and generate sales leads. Where as the events likely need to be teased apart a little more. What we've traditionally referred to as a summit is largely rooted in broadcasting outward what we as a community are working on and the direction where we are going, while providing a time and space for vendors to to show off their solutions and offerings. To me, this largely seems like a coordinated outreach and marketing Blitz. And this is not one of JUST vendors, but of project teams as well for they need to convey what they have been working on and their focus as a community. If we look the PTG and Forum sorts of events that we have had, they provide more an avenue for collaboration and discussion. That could be as simple as a rough list of topics, and a few predefined "hallways" where random discussion can occur. In a sense, the hallway becomes the un-conference if we empower and enable it. Anyway, before we jump into ideas and implementation scenarios, we need to have a clear motivation behind each "event" that the community and it's partners can rally behind, and I suspect that will only come from the OSF events team as well as track chairs/organizers. -Julia On Tue, Mar 17, 2020 at 3:56 AM Sagi Shnaidman <sshnaidm@redhat.com> wrote:
Hi, all I think the Openstack community has more virtual collaboration experience than any other community and maybe it's a good chance for us to establish an efficient way to make a virtual summit. I'm not alone thinking virtual summits/webinars/whatever are much less efficient than in-person meetings and hanging out together. But in current circumstances, it doesn't seem like an option, so why not try brainstorm about how we still can do a virtual summit and get most of it?
Main issues with virtual meetings that I can see are:
- topics discussions in a big group of people, while virtual meetings often less convenient and sometimes are tough[1] - the important things happen also *between* sessions, not during them - what would replace booths (and swags of course)? - PTG project rooms which are used both for internal discussions and collaboration between various projects - informal mingling
I'm not sure all of these and other issues can be easily replaced virtually, but who knows, maybe we can still make it work. Like maybe constant open video sessions which mimic rooms and booths, some of the discussions moved to dedicated IRC channels. On the flip side, the offline summit had restrictions as well, so we can do things in a virtual summit we couldn't (or couldn't do so much) in offline ones. Maybe more presenters will have a chance to make sessions since we are not so limited in time online and all sessions can be recorded as well. And we don't need a projector in every PTG room now :) I'd propose creating a page where people can put their ideas on how to make good things we have in the offline summit to be virtual or add something new, which couldn't be done in the offline summit. Since we created recently "Ideas for OpenStack" page[2], maybe it's a good candidate to hold these ideas in. Just reminding that Openstack is not the only project that cancels offline meetings and efficient virtual collaboration is a very hot topic right now all over the world. I think the Openstack community has all the resources to contribute from its experience to many other projects and companies and be leading in this area. WDYT?
[1] https://www.youtube.com/watch?v=DYu_bGbZiiQ [2] https://governance.openstack.org/ideas/index.html
On Thu, Mar 12, 2020 at 4:13 PM <Arkady.Kanevsky@dell.com> wrote:
Agree that going virtual makes most sense given current status
From: Emilien Macchi <emilien@redhat.com> Sent: Wednesday, March 11, 2020 5:46 PM To: Mark Collier Cc: openstack-discuss; Jonathan Bryce Subject: Re: FW: 2020 OSF Events & coronavirus
[EXTERNAL EMAIL]
Hi Mark,
Thanks for the transparency, as usual. I have a few thoughts, please read inline.
On Fri, Mar 6, 2020 at 4:04 PM Mark Collier <mark@openstack.org> wrote:
upcoming event in Vancouver is no exception. The OpenDev tracks
each morning will be programmed by volunteers from the community, and the project teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I believe that we, as a community should show the example and our strengths by cancelling the Vancouver event and organize a virtual event like some other big events are doing.
There is an opportunity for the OSF to show leadership in Software communities and acknowledge the risk of spread during that meeting; not only for the people attending it but for also those in contact with these people later.
I'm not a doctor nor I know much about the virus; but I'm not interested to travel and take the risk to 1) catch the virus and 2) spread it at home and in my country; and as a community member, I feel like our responsibility is also to maintain ourselves healthy.
In my opinion, the sooner we cancel, the better we can focus on organizing the virtual meetings, and also we can influence more communities to take that kind of decisions.
Thanks Mark for starting that discussion, it's a perfect sign of how healthy is our community; and hopefully it will continue to be.
--
Emilien Macchi
-- Best regards Sagi Shnaidman
Greetings,
I think we need to consider teasing out the reasoning behind events a little more. When we look at summits, they are largely events to broadcast outward our work and provide vendors an avenue to express their new features and functionality, and generate sales leads.
Where as the events likely need to be teased apart a little more. What we've traditionally referred to as a summit is largely rooted in broadcasting outward what we as a community are working on and the direction where we are going, while providing a time and space for vendors to to show off their solutions and offerings. To me, this largely seems like a coordinated outreach and marketing Blitz. And this is not one of JUST vendors, but of project teams as well for they need to convey what they have been working on and their focus as a community.
If we look the PTG and Forum sorts of events that we have had, they provide more an avenue for collaboration and discussion. That could be as simple as a rough list of topics, and a few predefined "hallways" where random discussion can occur. In a sense, the hallway becomes the un-conference if we empower and enable it. of the two types of events i think the second e.g. PTG/Forum is the one that we as a comunity would be most impacted by if it was not to go ahead either
On Tue, 2020-03-17 at 08:18 -0700, Julia Kreger wrote: physically or virtually. the summit/marketplace may impact sales to a degree but for those of us that work at a company/vendor that makes money form openstack we have large sales and marketing teams anyway so the sales lead perspective while valid is not really that critical to the same degree as losing the opportunity to collaborate and cross pollinate ideas between different aspect of the comunity. it is very true that a lot of conversation happen in the hallway but those conversatoin can happen on irc or video calls too but the barrier to entry is obviously higher to start them.
Anyway, before we jump into ideas and implementation scenarios, we need to have a clear motivation behind each "event" that the community and it's partners can rally behind, and I suspect that will only come from the OSF events team as well as track chairs/organizers.
-Julia
On Tue, Mar 17, 2020 at 3:56 AM Sagi Shnaidman <sshnaidm@redhat.com> wrote:
Hi, all I think the Openstack community has more virtual collaboration experience than any other community and maybe it's a good chance for us to establish an efficient way to make a virtual summit. I'm not alone thinking virtual summits/webinars/whatever are much less efficient than in-person meetings and hanging out together. But in current circumstances, it doesn't seem like an option, so why not try brainstorm about how we still can do a virtual summit and get most of it?
Main issues with virtual meetings that I can see are:
- topics discussions in a big group of people, while virtual meetings often less convenient and sometimes are tough[1] - the important things happen also *between* sessions, not during them - what would replace booths (and swags of course)? - PTG project rooms which are used both for internal discussions and collaboration between various projects - informal mingling
I'm not sure all of these and other issues can be easily replaced virtually, but who knows, maybe we can still make it work. Like maybe constant open video sessions which mimic rooms and booths, some of the discussions moved to dedicated IRC channels. On the flip side, the offline summit had restrictions as well, so we can do things in a virtual summit we couldn't (or couldn't do so much) in offline ones. Maybe more presenters will have a chance to make sessions since we are not so limited in time online and all sessions can be recorded as well. And we don't need a projector in every PTG room now :) I'd propose creating a page where people can put their ideas on how to make good things we have in the offline summit to be virtual or add something new, which couldn't be done in the offline summit. Since we created recently "Ideas for OpenStack" page[2], maybe it's a good candidate to hold these ideas in. Just reminding that Openstack is not the only project that cancels offline meetings and efficient virtual collaboration is a very hot topic right now all over the world. I think the Openstack community has all the resources to contribute from its experience to many other projects and companies and be leading in this area. WDYT?
[1] https://www.youtube.com/watch?v=DYu_bGbZiiQ [2] https://governance.openstack.org/ideas/index.html
On Thu, Mar 12, 2020 at 4:13 PM <Arkady.Kanevsky@dell.com> wrote:
Agree that going virtual makes most sense given current status
From: Emilien Macchi <emilien@redhat.com> Sent: Wednesday, March 11, 2020 5:46 PM To: Mark Collier Cc: openstack-discuss; Jonathan Bryce Subject: Re: FW: 2020 OSF Events & coronavirus
[EXTERNAL EMAIL]
Hi Mark,
Thanks for the transparency, as usual. I have a few thoughts, please read inline.
On Fri, Mar 6, 2020 at 4:04 PM Mark Collier <mark@openstack.org> wrote:
upcoming event in Vancouver is no exception. The OpenDev tracks
each morning will be programmed by volunteers from the community, and the project teams will be organizing their own conversations as well each afternoon M-W, and all day Thursday.
But the larger question is here: should the show go on?
The short answer is that as of now, the Vancouver and Berlin events are still scheduled to happen in June (8-11) and October (19-23), respectively.
However, we are willing to cancel or approach the events in a different way (i.e. virtual) if the facts indicate that is the best path, and we know the facts are changing rapidly. One of the most critical inputs we need is to hear from each of you. We know that many of you rely on the twice-annual events to get together and make rapid progress on the software, which is one reason we are not making any decisions in haste. We also know that many of you may be unable or unwilling to travel in June, and that is critical information to hear as we get closer to the event so that we can make the most informed decision.
I believe that we, as a community should show the example and our strengths by cancelling the Vancouver event and organize a virtual event like some other big events are doing.
There is an opportunity for the OSF to show leadership in Software communities and acknowledge the risk of spread during that meeting; not only for the people attending it but for also those in contact with these people later.
I'm not a doctor nor I know much about the virus; but I'm not interested to travel and take the risk to 1) catch the virus and 2) spread it at home and in my country; and as a community member, I feel like our responsibility is also to maintain ourselves healthy.
In my opinion, the sooner we cancel, the better we can focus on organizing the virtual meetings, and also we can influence more communities to take that kind of decisions.
Thanks Mark for starting that discussion, it's a perfect sign of how healthy is our community; and hopefully it will continue to be.
--
Emilien Macchi
-- Best regards Sagi Shnaidman
I wanted to make sure everyone saw this update I just posted to the OSF foundation mailing list: http://lists.openstack.org/pipermail/foundation/2020-March/002854.html The main thing we need now are volunteers to help us plan a virtual PTG (see link in thread above), and it sounds like many people on this thread are already thinking about ways to help :) I also agree with Julia and others who said it's important to clearly define the purpose of each gathering, as we think through the best way to organize them virtually. By working together we can make the first ever virtual PTG event a success. Mark On Wednesday, March 18, 2020 7:16am, "Sean Mooney" <smooney@redhat.com> said:
Greetings,
I think we need to consider teasing out the reasoning behind events a little more. When we look at summits, they are largely events to broadcast outward our work and provide vendors an avenue to express their new features and functionality, and generate sales leads.
Where as the events likely need to be teased apart a little more. What we've traditionally referred to as a summit is largely rooted in broadcasting outward what we as a community are working on and the direction where we are going, while providing a time and space for vendors to to show off their solutions and offerings. To me, this largely seems like a coordinated outreach and marketing Blitz. And this is not one of JUST vendors, but of project teams as well for they need to convey what they have been working on and their focus as a community.
If we look the PTG and Forum sorts of events that we have had, they provide more an avenue for collaboration and discussion. That could be as simple as a rough list of topics, and a few predefined "hallways" where random discussion can occur. In a sense, the hallway becomes the un-conference if we empower and enable it. of the two types of events i think the second e.g. PTG/Forum is the one that we as a comunity would be most impacted by if it was not to go ahead either
On Tue, 2020-03-17 at 08:18 -0700, Julia Kreger wrote: physically or virtually.
the summit/marketplace may impact sales to a degree but for those of us that work at a company/vendor that makes money form openstack we have large sales and marketing teams anyway so the sales lead perspective while valid is not really that critical to the same degree as losing the opportunity to collaborate and cross pollinate ideas between different aspect of the comunity.
it is very true that a lot of conversation happen in the hallway but those conversatoin can happen on irc or video calls too but the barrier to entry is obviously higher to start them.
Anyway, before we jump into ideas and implementation scenarios, we need to have a clear motivation behind each "event" that the community and it's partners can rally behind, and I suspect that will only come from the OSF events team as well as track chairs/organizers.
-Julia
On Tue, Mar 17, 2020 at 3:56 AM Sagi Shnaidman <sshnaidm@redhat.com> wrote:
Hi, all I think the Openstack community has more virtual collaboration experience than
any other community and maybe it's a
good chance for us to establish an efficient way to make a virtual summit. I'm not alone thinking virtual summits/webinars/whatever are much less efficient than in-person meetings and hanging out together. But in current circumstances, it doesn't seem like an option, so why not try brainstorm about how we still can do a virtual summit and get most of it?
Main issues with virtual meetings that I can see are:
- topics discussions in a big group of people, while virtual meetings often less convenient and sometimes are tough[1] - the important things happen also *between* sessions, not during them - what would replace booths (and swags of course)? - PTG project rooms which are used both for internal discussions and
collaboration between various projects > - informal mingling > > I'm not sure all of these and other issues can be easily replaced virtually, but who knows, maybe we can still make > it work. Like maybe constant open video sessions which mimic rooms and booths, some of the discussions moved to > dedicated IRC channels. > On the flip side, the offline summit had restrictions as well, so we can do things in a virtual summit we couldn't > (or couldn't do so much) in offline ones. Maybe more presenters will have a chance to make sessions since we are not > so limited in time online and all sessions can be recorded as well. And we don't need a projector in every PTG room > now :) > I'd propose creating a page where people can put their ideas on how to make good things we have in the offline > summit to be virtual or add something new, which couldn't be done in the offline summit. Since we created recently > "Ideas for OpenStack" page[2], maybe it's a good candidate to hold these ideas in. > Just reminding that Openstack is not the only project that cancels offline meetings and efficient virtual > collaboration is a very hot topic right now all over the world. I think the Openstack community has all the > resources to contribute from its experience to many other projects and companies and be leading in this area. > WDYT? > > [1] https://www.youtube.com/watch?v=DYu_bGbZiiQ > [2] https://governance.openstack.org/ideas/index.html > > On Thu, Mar 12, 2020 at 4:13 PM <Arkady.Kanevsky@dell.com> wrote: > > > > Agree that going virtual makes most sense given current status > > > > > > > > From: Emilien Macchi <emilien@redhat.com> > > Sent: Wednesday, March 11, 2020 5:46 PM > > To: Mark Collier > > Cc: openstack-discuss; Jonathan Bryce > > Subject: Re: FW: 2020 OSF Events & coronavirus > > > > > > > > [EXTERNAL EMAIL] > > > > Hi Mark, > > > > > > > > Thanks for the transparency, as usual. I have a few thoughts, please read inline. > > > > > > > > On Fri, Mar 6, 2020 at 4:04 PM Mark Collier <mark@openstack.org> wrote: > > > > upcoming event in Vancouver is no exception. The OpenDev tracks > > > each morning will be programmed by volunteers from the community, and the project > > > teams will be organizing their own conversations as well each afternoon M-W, and > > > all day Thursday. > > > > > > But the larger question is here: should the show go on? > > > > > > The short answer is that as of now, the Vancouver and Berlin events are still > > > scheduled to happen in June (8-11) and October (19-23), respectively. > > > > > > However, we are willing to cancel or approach the events in a different way (i.e. > > > virtual) if the facts indicate that is the best path, and we know the facts are > > > changing rapidly. One of the most critical inputs we need is to hear from each of > > > you. We know that many of you rely on the twice-annual events to get together and > > > make rapid progress on the software, which is one reason we are not making any > > > decisions in haste. We also know that many of you may be unable or unwilling to > > > travel in June, and that is critical information to hear as we get closer to the > > > event so that we can make the most informed decision. > > > > > > I believe that we, as a community should show the example and our strengths by cancelling the Vancouver event and > > organize a virtual event like some other big events are doing. > > > > There is an opportunity for the OSF to show leadership in Software communities and acknowledge the risk of spread > > during that meeting; not only for the people attending it but for also those in contact with these people later. > > > > > > > > I'm not a doctor nor I know much about the virus; but I'm not interested to travel and take the risk to 1) catch > > the virus and 2) spread it at home and in my country; and as a community member, I feel like our responsibility is > > also to maintain ourselves healthy. > > > > > > > > In my opinion, the sooner we cancel, the better we can focus on organizing the virtual meetings, and also we can > > influence more communities to take that kind of decisions. > > > > > > > > Thanks Mark for starting that discussion, it's a perfect sign of how healthy is our community; and hopefully it > > will continue to be. > > > > -- > > > > Emilien Macchi > > > > -- > Best regards > Sagi Shnaidman
participants (11)
-
Arkady.Kanevsky＠dell.com
-
Artem Goncharov
-
Balázs Gibizer
-
Dmitry Tantsur
-
Emilien Macchi
-
Julia Kreger
-
Mark Collier
-
Mark Goddard
-
Miguel Lavalle
-
Sagi Shnaidman
-
Sean Mooney