Open Stack

Hi all -

Just wanted to chime in and say thank you for your hard work and 
enthusiasm as Track Chairs. We are listening to your requests and have 
done our best to incorporate some of them into this round. The rest of 
the changes we're planning for Barcelona, so stay tuned and know that 
we're working on them :)

Here's what I've got so far. Please feel free to add on to them:

This list is taken from general feedback from Track Chairs + requests 
from Foundation Staff

  * Need to be able to set the # of alternates, per track
  * For presentations that are moved to another track, have the tool
    record something in the comments showing what track it came from
  * Modify submissions list by dividing it into three sections:
      o new (which are not reviewed by you)
      o reviewed (those that were already reviewed by you)
      o moved (those that were moved from other tracks to yours)
  * Add "Review" button to each submission in order to make review
    process more consistent for Track Chairs
      o "Review" button will cover next logic just as you mentioned, but
        it will push reviewers to leave a feedback for teammates. By use
        of such mechanism OpenStack committee will be sure that all
        submissions were reviewed by not just scrolling down a web page.
  * Email notifications. It would be very useful to get notification about:
      o Submission comments (it would be useful to have notification
        system similar to IRC, using Track Chair names and post a
        comment to whole team).
      o Moved submissions (for now, as i can see, we have to revisit
        portal in order to check if any submission was moved to the
        track that i am responsible for).
  * So some way of doing a quick pass and then iterating back over the
    ranks to sort them out, would be really helpful. Some radio buttons
    to rank them (3 levels is enough), and the ability to sort based on
    rank would be a great addition.
  * The ability to dump the entire list of talks for a category into a
    CSV file (rather than the current JSON ref'd by unique URLs) so we
    can import into excel etc -- and apply our own assessment columns --
    would be a great fallback to building this into the tool. And save
    all that pointing and clicking.
  * A time stamp on the comments from other tracks chairs within my track
  * A "seen by" flag that indicates whether or not comments have been viewed
  * Email notification to other track chairs when someone on your team
    makes a comment (could be an option where you opt-in)
  * (From Jimmy) - Speed up the entire tool. It's super draggy.
  * Add the option to mark a presenation as "Maybe" or "Revisit". Right
    now it's eitehr on the list, or off the list. Which makes it
    difficult to go back and review presentations you weren't sure about
    since you can't find them. So maybe something to Flag a presentation
    with the option to filter by flag.


Thanks!
Jimmy

Sean_McGinnis at DELL.com wrote:
>
> Good enough for me. ;)
>
> Thanks Robert.
>
> -----Original Message-----
> From: Clark, Robert Graham [mailto:robert.clark at hpe.com]
> Sent: Tuesday, February 23, 2016 9:12 AM
> To: McGinnis, Sean ; yihleong at gmail.com; kendall at openstack.org
> Cc: openstack-track-chairs at lists.openstack.org
> Subject: Re: [Openstack-track-chairs] Part Two: Austin Session 
> Selection Process
>
> Horrible hack warning : 
> https://gist.github.com/hyakuhei/803b9a47681f569b343d
>
> Copy paste the tables from each page of results in the track tool into 
> a plain old text file
> Run the above script over the file and you'll get something CSV-ish, 
> enough that excel/google sheets can import it happily
>
> Again, zero points for coding this up but as an ugly hack it does most 
> of what you want.
>
> From: "Sean_McGinnis at DELL.com"
> Date: Tuesday, 23 February 2016 15:05
> To: "yihleong at gmail.com", "kendall at openstack.org"
> Cc: "openstack-track-chairs at lists.openstack.org"
> Subject: Re: [Openstack-track-chairs] Part Two: Austin Session 
> Selection Process
>
> I think something like this could be very useful.
>
> It would also be great if there was some kind of filter setting where 
> I could mark proposals that are a definite No to me so that they don't 
> show up in the list anymore. That would help work through the list to 
> get down to a smaller subset that I think are real candidates, rather 
> than needing to sort through the same ones over and over.
>
> Or an export to Excel or similar like I think was mentioned before. I 
> can make that list manually, but 6 pages of proposals is a lot to 
> transcribe.
>
> From: Yih Leong, Sun. [mailto:yihleong at gmail.com]
> Sent: Tuesday, February 23, 2016 12:09 AM
> To: Kendall Waters <kendall at openstack.org>
> Cc: openstack-track-chairs at lists.openstack.org
> Subject: Re: [Openstack-track-chairs] Part Two: Austin Session 
> Selection Process
>
> Is the track-chair tool able to automatically calculate the total 
> count selected by track chair?
> For example:
> Proposal A is selected by 3 track chair.
> Proposal B is selected by 2 track chair.
> Proposal C is selected by 1 track chair.
> Proposal D is selected by 3 track chair.
> Proposal E is selected by 1 track chair.
>
> This can help us to easily identify the most-selected proposal (e.g.. 
> Proposal A & D in above example) and move them into "team selection".
>
> Thanks
> Leong.
>
>
>
> On Mon, Feb 22, 2016 at 12:13 PM, Kendall Waters 
> <kendall at openstack.org> wrote:
> Hi everyone,
>
> It's time for you to select the talks that will be included on the 
> final Summit schedule. You have between now and next Monday, February 
> 29 at 11:59pm PST (March 1 at 7:59 UTC) to make your Team Selections.
>
> FIRST - WATCH TUTORIAL VIDEO
> Before you do anything else, watch the Part Two tutorial video HERE.
>
> The video explains how to review and add talks to your personal list 
> and team list. Under the Team Selections tab, you can drag and drop 
> the presentations into your order of preference. We'll consider the 
> presentations at the top of the list to be the most important to 
> include in the final Summit agenda.
>
> Please note that everyone on your team shares the Team Selections 
> column. Any changes that you make will override the selections / order 
> choices that your colleagues may have made in this column. Therefore, 
> before making your final session selections inside the Team Selections 
> tab - we recommend that you and your fellow track chairs schedule time 
> together via WebEx, Google Hangout or another platform to discuss the 
> final team selections. Once you have finalized your selections as a 
> team, add them into the Team Selections tab. The Team Selections tab 
> must be complete no later than Monday, February 29 at 11:59pm PST 
> (March 1 at 7:59 UTC).
>
> Please do NOT set expectations with any speakers ranked in your 
> category. The Foundation staff will send the speaker notifications the 
> week of March 7.
>
> COMBINING SESSIONS OR CREATING NEW PANELS
> Watch the tutorial video HERE. You may want to combine sessions into 
> panels or other formats, especially if there are multiple submissions 
> about the same topic. However we request that you try to limit the 
> number of new panels to no more than 40% of the selected sessions in 
> your track. If you are creating a new panel then we strongly advise 
> you to include at least one woman speaker on the panel. In order to 
> combine talks or create new panels please follow the instructions and 
> email the requested information to speakersupport at openstack.org.
>
> COMMUNICATING WITH YOUR FELLOW TRACK CHAIRS
> You have the ability to contact your fellow track chairs directly via 
> their contact information within the tool (by clicking on their name 
> to send an email), but you may also make use of this mailing list to 
> initiate or continue the discussion with all track chairs.
>
> Reminder - please make all final selections in the tool no later than 
> February 29 at 11:59pm PST (March 1 at 7:59 UTC). If you have any 
> queries or issues along the way please notify us at 
> speakersupport at openstack.org
>
> Cheers,
> Kendall
>
> Kendall Waters
> OpenStack Marketing
> kendall at openstack.org
>
>
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