[Openstack-track-chairs] Part Two: OpenStack Summit Barcelona Session Selection Process

Jimmy McArthur jimmy at openstack.org
Fri Aug 12 16:10:54 UTC 2016


Victoria,

Great question. That's not currently an option, but we'll definitely 
look to add that into the next round.

Thanks!
Jimmy

Victoria Martínez de la Cruz wrote:
> Hi all,
>
> Thanks for the instructions for the second stage. Is there a way to 
> order the talks according to the score given by the community?
>
> Best,
>
> Victoria
>
> 2016-08-10 12:40 GMT-03:00 Jimmy McArthur <jimmy at openstack.org 
> <mailto:jimmy at openstack.org>>:
>
>     A quick reminder that when you're looking at your totals while
>     building your selections, the total includes the alternates. So
>     for instance in Case Studies, you'll see the following, which
>     means you have 16 total selections, including alternates (14
>     selections + 2 alternates). This will be graphically clear as you
>     build your selections and order them.
>
>
>
>     Thank you!
>     Jimmy
>
>     Erin Disney wrote:
>>     Hi everyone,
>>
>>     It’s time for you to select the talks that will be included on
>>     the final OpenStack Summit Barcelona schedule. You have between
>>     now and Monday, August 21 at 11:59pm PDT (August 22nd at 6:59
>>     UTC) to make your Team Selections.
>>
>>     FIRST - WATCH THE TUTORIAL VIDEO
>>     Before you do anything else, watch the Part Two tutorial video
>>     HERE <https://www.youtube.com/watch?v=aWdQKiR2Bjg&feature=youtu.be>.
>>
>>     The video explains how to review and add talks to your personal
>>     list and team list. Under the Team Selections tab, you can drag
>>     and drop the presentations into your order of preference. We'll
>>     consider the presentations at the top of the list to be the most
>>     important to include in the final Summit agenda.
>>
>>     Please note that everyone on your team shares the Team Selections
>>     column. Any changes that you make will override the  selections /
>>     order choices that your colleagues may have made in this column.
>>     Therefore, before making your final session selections inside the
>>     Team Selections tab - we recommend that you and your fellow track
>>     chairs schedule time together via WebEx, Google Hangout or
>>     another platform to discuss the final team selections. Once you
>>     have finalized your selections as a team, add them into the Team
>>     Selections tab. The Team Selections tab must be complete no later
>>     than Monday, August 21 at 11:59pm PDT (August 22nd at 6:59 UTC).
>>
>>     Please do NOT set expectations with any speakers ranked in your
>>     category. The Foundation staff will send the speaker
>>     notifications later in the week of August 21st.
>>
>>     CONTACTING SPEAKERS
>>     You have the ability to email speakers by clicking the “Email the
>>     Speakers” button at the bottom of each presentation. When
>>     emailed, your conversation will occur outside of the Track Chairs
>>     tool. Please report any resolutions that result in changes to
>>     speakers or major formatting changes to
>>     speakersupport at openstack.org <mailto:speakersupport at openstack.org>
>>
>>     COMBINING SESSIONS OR CREATING NEW PANELS
>>     You may want to combine sessions into panels or other formats,
>>     especially if there are multiple submissions about the same
>>     topic. However we request that you try to limit the number of new
>>     panels to no more than 40% of the selected sessions in your
>>     track. If you are creating a new panel then we strongly advise
>>     you to include at least one woman speaker on the panel.
>>
>>     In order to combine talks or create new panels please include the
>>     following information to speakersupport at openstack.org
>>     <mailto:speakersupport at openstack.org>:
>>
>>      *
>>         Copy the URL from the address bar for each presentation you’d
>>         like to combine
>>      *
>>         Note the speakers that you would like to have in the combined
>>         presentation, keeping in mind the rules (max 3 speakers in a
>>         Presentation, max 4 speakers and 1 moderator in a panel)
>>      *
>>         After discussing with the speakers, please provide an updated
>>         Title, Abstract, What Attendees will learn.
>>
>>
>>     COMMUNICATING WITH YOUR FELLOW TRACK CHAIRS
>>     You have the ability to contact your fellow track chairs directly
>>     via their contact information within the tool
>>     <http://www.openstack.org/track-chairs/directory>(by clicking on
>>     their name to send an email), but you may also make use of this
>>     mailing list to initiate or continue the discussion with all
>>     track chairs.
>>
>>     Reminder - please make all final selections in the tool no later
>>     than Monday, August 21 at 11:59pm PDT (August 22nd at 6:59 UTC).
>>     If you have any queries or issues along the way please notify us
>>     at speakersupport at openstack.org
>>     <mailto:speakersupport at openstack.org>.
>>
>>     Cheers,
>>     Erin
>
>
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