Open Stack

Hi everyone,

It’s time for you to select the talks that will be included on the final OpenStack Summit Barcelona schedule. You have between now and Monday, August 21 at 11:59pm PDT (August 22nd at 6:59 UTC) to make your Team Selections.

FIRST - WATCH THE TUTORIAL VIDEO
Before you do anything else, watch the Part Two tutorial video HERE <https://www.youtube.com/watch?v=aWdQKiR2Bjg&feature=youtu.be>. 

The video explains how to review and add talks to your personal list and team list. Under the Team Selections tab, you can drag and drop the presentations into your order of preference. We'll consider the presentations at the top of the list to be the most important to include in the final Summit agenda. 

Please note that everyone on your team shares the Team Selections column. Any changes that you make will override the  selections / order choices that your colleagues may have made in this column. Therefore, before making your final session selections inside the Team Selections tab - we recommend that you and your fellow track chairs schedule time together via WebEx, Google Hangout or another platform to discuss the final team selections. Once you have finalized your selections as a team, add them into the Team Selections tab. The Team Selections tab must be complete no later than Monday, August 21 at 11:59pm PDT (August 22nd at 6:59 UTC). 

Please do NOT set expectations with any speakers ranked in your category. The Foundation staff will send the speaker notifications later in the week of August 21st. 

CONTACTING SPEAKERS
You have the ability to email speakers by clicking the “Email the Speakers” button at the bottom of each presentation. When emailed, your conversation will occur outside of the Track Chairs tool. Please report any resolutions that result in changes to speakers or major formatting changes to speakersupport at openstack.org <mailto:speakersupport at openstack.org>
COMBINING SESSIONS OR CREATING NEW PANELS
You may want to combine sessions into panels or other formats, especially if there are multiple submissions about the same topic. However we request that you try to limit the number of new panels to no more than 40% of the selected sessions in your track. If you are creating a new panel then we strongly advise you to include at least one woman speaker on the panel. 

In order to combine talks or create new panels please include the following information to speakersupport at openstack.org <mailto:speakersupport at openstack.org>:
Copy the URL from the address bar for each presentation you’d like to combine
Note the speakers that you would like to have in the combined presentation, keeping in mind the rules (max 3 speakers in a Presentation, max 4 speakers and 1 moderator in a panel)
After discussing with the speakers, please provide an updated Title, Abstract, What Attendees will learn.

COMMUNICATING WITH YOUR FELLOW TRACK CHAIRS
You have the ability to contact your fellow track chairs directly via their contact information within the tool <http://www.openstack.org/track-chairs/directory> (by clicking on their name to send an email), but you may also make use of this mailing list to initiate or continue the discussion with all track chairs.

Reminder - please make all final selections in the tool no later than Monday, August 21 at 11:59pm PDT (August 22nd at 6:59 UTC). If you have any queries or issues along the way please notify us at speakersupport at openstack.org <mailto:speakersupport at openstack.org>.

Cheers, 
Erin
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