Open Stack

On Tue, May 26, 2020 at 11:14 AM Kendall Nelson <kennelson11 at gmail.com>
wrote:

> Hello Everyone!
>
> We are so excited to see you next week at our first virtual PTG! Below are
> all the details you need to have a fun and successful event.
>
> First and foremost: PLEASE REGISTER;
> https://virtualptgjune2020.eventbrite.com/
>
> If you don't register for the event, we have no way of sending you
> information about the event, specifically
> the passwords that we will have set on the zoom rooms. Registration is
> free.
>
> =Final Schedule=
>
> The final schedule for the event is available here[1] and in the PTGBot[2].
>
> =Tooling & Passwords=
>
> For each virtual PTG meeting room, we will provide an official Zoom
> videoconference room, which will be reused by various groups across the
> day. Please make sure to leave the room at the end of your team meeting!
>
>
Great and thank you for setting this up!

However, I responded privately (my bad, please ignore) that we're looking
to record meetings during our time slots for the Manila team PTG, and share
the recordings after the event.

Recording meetings has always been crucial to us, since we have a number of
contributors who can't join us synchronously, and they'd watch the
recordings and contribute after. We've tried to record/broadcast even when
things got hard (read: Shanghai) - however, we strive because this is part
of our commitment to being open and transparent about these design
meetings.

I am aware that we can't do this with our Jitsi Meet instance currently.
Zoom meetings won't let you record without the host unless you jump through
some hoops (
https://support.zoom.us/hc/en-us/articles/204101699-Recording-without-the-Host).
Do you think we'll still have recordings?

If not, is it a hard requirement to stick to Zoom/Jitsi? Since I'm going to
host the whole manila PTG, I can use my BlueJeans account and
record/broadcast the meeting easily. Do let me know :)



> We will be setting passwords on the rooms to prevent vandalism/harassment,
> and we will send those out 24 hours before the start of the event.
>
> OpenDev's Jitsi Meet instance is also available at
> https://meetpad.opendev.org as an alternative tooling option to create
> team-specific meetings. This is more experimental and may not work as well
> for larger groups, but has the extra benefit of including etherpad
> integration (the videoconference doubles as an etherpad document, avoiding
> jumping between windows). PTGBot can be used to publish the chosen meeting
> URL if you decide to not use the official Zoom one. The OpenDev Sysadmins
> can be reached in the #opendev IRC channel if any problems arise.
>
> We recommend you try out Zoom and Meetpad ahead of the PTG to solve
> audio/video issues.
>
> =IRC=
>
> The main form of synchronous communication between attendees during the
> PTG is on IRC. If you are not on IRC, learn how to get started here [3].
>
> The main PTG IRC channel is #openstack-ptg on Freenode, and it's used to
> interact with the PTGbot. The OpenStack Foundation (OSF) staff will be
> present to help answer questions.
>
> =PTGbot=
>
> The PTGbot[2] is an open source tool that PTG room moderators use to
> surface what's currently happening at the event.
>
> Room moderators will send messages to the bot via IRC, and from that
> information the bot publishes a webpage with several sections of
> information:
>
> - The discussion topics currently discussed in the room ("now")
> - An indicative set of discussion topics coming up next ("next")
> - The schedule for the day with available extra slots you can book
>
> Learn more about the PTGbot via the documentation here [4].
>
> =Help Desk=
>
> We are here to help! If you have any questions during the event week, we
> will have a dedicated Zoom room where an OSF staff member will be available
> to answer your event related questions. If a staff member is not there to
> help, you can always reach someone at ptg at openstack.org or on IRC in the
> #openstack-ptg channel.
>
> =Feedback=
>
> We have created an etherpad[5] to collect all of your feedback throughout
> the event. Please add your thoughts so we can continue improving our
> virtual events!
>
> =Virtual Event Best Practices=
>
> Check out our list of virtual event best practices[6] prior to the event
> to help make the most of your time at the PTG.
>
> =Code of Conduct=
>
> The PTG is for everyone. We have zero tolerance for harassment and other
> violations of the OSF Community Code of Conduct. Before the PTG begins,
> please review the Code of Conduct[7] and know how to report an issue.
>
> -The Kendalls (diablo_rojo & wendallkaters)
>
> [1] Schedule: https://www.openstack.org/ptg#tab_schedule
> [2] Live PTGBot: http://ptg.openstack.org/ptg.html
> [3] IRC Setup: https://docs.openstack.org/contributors/common/irc.html
> [4] PTGBot Documentation:
> https://github.com/openstack/ptgbot/blob/master/README.rst
> [5] Feedback Etherpad:
> https://etherpad.opendev.org/p/June2020-PTG-Feedback
> [6] PTG Best Practices:
> https://etherpad.opendev.org/p/virtual-ptg-best-practices
> [7] Code of Conduct:
> https://www.openstack.org/legal/community-code-of-conduct/
>
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