<div dir="ltr"><div dir="ltr"><div dir="ltr"><br><br></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Tue, May 26, 2020 at 11:14 AM Kendall Nelson <<a href="mailto:kennelson11@gmail.com">kennelson11@gmail.com</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div style="font-family:tahoma,sans-serif;font-size:small"><span style="font-family:Arial,Helvetica,sans-serif">Hello Everyone!</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">We are so excited to see you next week at our first virtual PTG! Below are all the details you need to have a fun and successful event.</span><br style="font-family:Arial,Helvetica,sans-serif"><br><div id="gmail-m_-8727295713905954845gmail-magicdomid84" style="margin:0px;padding:0px;color:rgb(0,0,0);font-family:"Helvetica Neue",Arial,sans-serif;font-size:12px"><span style="margin:0px;padding:1px 0px">First and foremost: PLEASE REGISTER; </span><span style="margin:0px;padding:1px 0px"><a href="https://virtualptgjune2020.eventbrite.com/" style="margin:0px;padding:0px;white-space:pre-wrap" target="_blank">https://virtualptgjune2020.eventbrite.com/</a></span></div><div id="gmail-m_-8727295713905954845gmail-magicdomid85" style="margin:0px;padding:0px;color:rgb(0,0,0);font-family:"Helvetica Neue",Arial,sans-serif;font-size:12px"><br style="margin:0px;padding:0px"></div><div id="gmail-m_-8727295713905954845gmail-magicdomid86" style="margin:0px;padding:0px;color:rgb(0,0,0);font-family:"Helvetica Neue",Arial,sans-serif;font-size:12px"><span style="margin:0px;padding:1px 0px">If you don't register for the event, we have no way of sending you  information about the event, specifically </span></div><div id="gmail-m_-8727295713905954845gmail-magicdomid87" style="margin:0px;padding:0px;color:rgb(0,0,0);font-family:"Helvetica Neue",Arial,sans-serif;font-size:12px"><span style="margin:0px;padding:1px 0px">the passwords that we will have set on the zoom rooms. Registration is free.</span></div><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Final Schedule=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The final schedule for the event is available here[1] and in the PTGBot[2].</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Tooling & Passwords=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">For each virtual PTG meeting room, we will provide an official Zoom videoconference room, which will be reused by various groups across the day. Please make sure to leave the room at the end of your team meeting!</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"></div></div></blockquote><div><br></div><div>Great and thank you for setting this up!</div><div><br></div><div>However, I responded privately (my bad, please ignore) that we're looking to record meetings during our time slots for the Manila team PTG, and share the recordings after the event. </div><div><br></div><div>Recording meetings has always been crucial to us, since we have a number of contributors who can't join us synchronously, and they'd watch the recordings and contribute after. We've tried to record/broadcast even when things got hard (read: Shanghai) - however, we strive because this is part of our commitment to being open and transparent about these design meetings. </div><div><br></div><div>I am aware that we can't do this with our Jitsi Meet instance currently. Zoom meetings won't let you record without the host unless you jump through some hoops (<a href="https://support.zoom.us/hc/en-us/articles/204101699-Recording-without-the-Host">https://support.zoom.us/hc/en-us/articles/204101699-Recording-without-the-Host</a>). Do you think we'll still have recordings? </div><div><br></div><div>If not, is it a hard requirement to stick to Zoom/Jitsi? Since I'm going to host the whole manila PTG, I can use my BlueJeans account and record/broadcast the meeting easily. Do let me know :)</div><div><br></div><div> </div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left-width:1px;border-left-style:solid;border-left-color:rgb(204,204,204);padding-left:1ex"><div dir="ltr"><div style="font-family:tahoma,sans-serif;font-size:small"><span style="font-family:Arial,Helvetica,sans-serif">We will be setting passwords on the rooms to prevent vandalism/harassment, and we will send those out 24 hours before the start of the event.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">OpenDev's Jitsi Meet instance is also available at </span><a href="https://meetpad.opendev.org/" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://meetpad.opendev.org</a><span style="font-family:Arial,Helvetica,sans-serif"> as an alternative tooling option to create team-specific meetings. This is more experimental and may not work as well for larger groups, but has the extra benefit of including etherpad integration (the videoconference doubles as an etherpad document, avoiding jumping between windows). PTGBot can be used to publish the chosen meeting URL if you decide to not use the official Zoom one. The OpenDev Sysadmins can be reached in the #opendev IRC channel if any problems arise.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">We recommend you try out Zoom and Meetpad ahead of the PTG to solve audio/video issues.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=IRC=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The main form of synchronous communication between attendees during the PTG is on IRC. If you are not on IRC, learn how to get started here [3].</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The main PTG IRC channel is #openstack-ptg on Freenode, and it's used to interact with the PTGbot. The OpenStack Foundation (OSF) staff will be present to help answer questions.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=PTGbot=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The PTGbot[2] is an open source tool that PTG room moderators use to surface what's currently happening at the event.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">Room moderators will send messages to the bot via IRC, and from that information the bot publishes a webpage with several sections of information:</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">- The discussion topics currently discussed in the room ("now")</span><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">- An indicative set of discussion topics coming up next ("next")</span><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">- The schedule for the day with available extra slots you can book</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">Learn more about the PTGbot via the documentation here [4].</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Help Desk=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">We are here to help! If you have any questions during the event week, we will have a dedicated Zoom room where an OSF staff member will be available to answer your event related questions. If a staff member is not there to help, you can always reach someone at </span><a href="mailto:ptg@openstack.org" style="font-family:Arial,Helvetica,sans-serif" target="_blank">ptg@openstack.org</a><span style="font-family:Arial,Helvetica,sans-serif"> or on IRC in the #openstack-ptg channel.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Feedback=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">We have created an etherpad[5] to collect all of your feedback throughout the event. Please add your thoughts so we can continue improving our virtual events!</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Virtual Event Best Practices=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">Check out our list of virtual event best practices[6] prior to the event to help make the most of your time at the PTG.</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">=Code of Conduct=</span><br style="font-family:Arial,Helvetica,sans-serif"><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">The PTG is for everyone. We have zero tolerance for harassment and other violations of the OSF Community Code of Conduct. Before the PTG begins, please review the Code of Conduct[7] and know how to report an issue.</span><br style="font-family:Arial,Helvetica,sans-serif"><br>-The Kendalls (diablo_rojo & wendallkaters)<br><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[1] Schedule: </span><a href="https://www.openstack.org/ptg#tab_schedule" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://www.openstack.org/ptg#tab_schedule</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[2] Live PTGBot: </span><a href="http://ptg.openstack.org/ptg.html" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">http://ptg.openstack.org/ptg.html</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[3] IRC Setup: </span><a href="https://docs.openstack.org/contributors/common/irc.html" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://docs.openstack.org/contributors/common/irc.html</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[4] PTGBot Documentation: </span><a href="https://github.com/openstack/ptgbot/blob/master/README.rst" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://github.com/openstack/ptgbot/blob/master/README.rst</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[5] Feedback Etherpad: </span><a href="https://etherpad.opendev.org/p/June2020-PTG-Feedback" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://etherpad.opendev.org/p/June2020-PTG-Feedback</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[6] PTG Best Practices: </span><a href="https://etherpad.opendev.org/p/virtual-ptg-best-practices" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://etherpad.opendev.org/p/virtual-ptg-best-practices</a><br style="font-family:Arial,Helvetica,sans-serif"><span style="font-family:Arial,Helvetica,sans-serif">[7] Code of Conduct: </span><a href="https://www.openstack.org/legal/community-code-of-conduct/" rel="noreferrer" style="font-family:Arial,Helvetica,sans-serif" target="_blank">https://www.openstack.org/legal/community-code-of-conduct/</a><br style="font-family:Arial,Helvetica,sans-serif"></div></div>
</blockquote></div></div></div>