[openstack-dev] [all] Dublin PTG format

Jay Bryant jsbryant at electronicjungle.net
Mon Nov 27 21:10:27 UTC 2017


I have been happy with the current 2 day/3 day split.  I am concerned that
I would have a harder time getting focus from the project team splitting
across multiple half days.  That is just my hunch.


On Mon, Nov 27, 2017, 1:21 PM Doug Hellmann <doug at doughellmann.com> wrote:

> Excerpts from Thierry Carrez's message of 2017-11-27 11:58:04 +0100:
> > Hi everyone,
> >
> > We are in the final step in the process of signing the contract with the
> > PTG venue. We should be able to announce the location this week !
> >
> > So it's time to start preparing. We'll have 5 days, like in Denver. One
> > thing we'd like to change for this round is to give a bit more
> > flexibility in the topics being discussed, especially in the first two
> days.
> >
> > In Denver, we selected a number of general "themes" and gave them all a
> > room for 2 days on Monday-Tuesday. Then all the "teams" that wanted a
> > project team meeting could get a room for 2 or 3 days on
> > Wednesday-Friday. That resulted in a bit of flux during the first two
> > days, with a lot of empty rooms as most of the themes did not really
> > need 2 days, and a lot of conflicts were present.
> >
> > For Dublin, the idea would be to still predetermine topics (themes and
> > teams) and assign them rooms in advance. But we would be able to assign
> > smaller amounts of time (per half-day) based on the expressed needs.
> > Beyond those pre-assigned themes/teams we'd add flexibility for other
> > groups to book the remaining available rooms in 90-min slots on-demand.
> > A bit like how we did reservable rooms in the past, but more integrated
> > with the rest of the event. It would all be driven by the PTGbot, which
> > would show which topic is being discussed in which room, in addition to
> > the current discussion subject within each topic.
> >
> > We have two options in how we do the split for predetermined topics. We
> > used to split the week between Mon-Tue (themes) and Wed-Fri (teams). The
> > general idea there was to allow some people only interested in a team
> > meeting to only attend the second part of the week. However most people
> > attend all 5 days, and during event feedback some people suggested that
> > "themes" should be in the mornings and "teams" in the afternoons (and
> > all Friday).
> >
> > What would be your preference ? The Mon-Tue/Wed-Fri split means less
> > room changes, which make it easier on the events team. So all else being
> > equal we'd rather keep it the way it is, but I'm open to changing it if
> > attendees think it's a good idea.
> >
> > If you have any other suggestion (that we could implement in the 3
> > months we have between now and the event) please let me know :)
> >
> What sort of options do we have for trying the new morning/afternoon
> split approach without increasing the burden on the events team?
> Can we print the signs so they have both the project team names and
> a theme listed on the same sign so we can avoid changing them at
> all?
> Can we have the project teams or theme room organizers manage their
> own signs, placing them in prepared holders outside of the rooms?
> Or do we need signs at all? The rooms all have names or numbers
> already right?
> Doug
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