[User-committee] Efficiency of WGs?
Gonzalo De La Torre
gonzalo_delatorre at live.com
Fri Sep 2 19:28:36 UTC 2016
Good day everyone,
Certainly this would be a great opportunity to have this conversation during the Barcelona Summit
A great point to start the conversation would be to touch base on:
1. How can different WG create the synergy to push each other's activities.
2. What is the best schema to create teams within each WG
3. Define an efficient way open communication between WG's teams
https://wiki.openstack.org/wiki/CloudAppHack-WG
Best regards,
Gonzalo De La Torre
Co-President of CloudAppHack-WG
US: +1 (210) 837-0335
Skype: gonzalo-de-la-torre
Twitter: @OpenStack_Guy
Google Hangouts: latioz at gmail.com
LinkedIn: https://www.linkedin.com/in/gonzaloutsa
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Today's Topics:
1. Re: Efficiency of WGs? (Shamail)
----------------------------------------------------------------------
Message: 1
Date: Tue, 30 Aug 2016 21:45:53 -0400
From: Shamail <itzshamail at gmail.com>
To: "Barrett, Carol L" <carol.l.barrett at intel.com>
Cc: Gonzalo De La Torre <gonzalo_delatorre at live.com>, user-committee
<user-committee at lists.openstack.org>, Edgar Magana
<edgar.magana at workday.com>, Stephen Telfer <stig at telfer.org>, David F
Flanders <flanders at openstack.org>
Subject: Re: [User-committee] Efficiency of WGs?
Message-ID: <6CC1541A-99D7-486C-9C73-8CD561AF6E8B at gmail.com>
Content-Type: text/plain; charset=us-ascii
Hi,
I agree with all the recommended practices mentioned thus far and I'd be up for a session in Barcelona as well. We could continue discussing tips and also discuss common objectives between working groups with similar focus areas.
On the topic of WG meetings, I actually prefer to keep them in the standard OpenStack meeting rooms if possible so that the broader community can jump in when the topic is appropriate (I've had a few times where someone chimed in because their IRC nick was mentioned while they were idling).
Side note: I am one of the people who is guilty of just pasting links to the agenda rather than the agenda in meeting notices... I will change that behavior going forward. :)
Thanks,
Shamail
> On Aug 30, 2016, at 5:58 PM, Barrett, Carol L <carol.l.barrett at intel.com> wrote:
>
> Good discussion - really appreciate hearing how others are approaching facilitating WG deliverables.
>
> I have a couple of things to add:
> - Establish Goals for each cycle: This can be done at a summit working session or ahead of it. It's important to have group buy-in and ownership.
> - Define deliverables: For each Goal define 1-3 deliverables. A deliverable must have an owner or it doesn't count. This provides a framework for the teams work over the cycle.
> - Recruiting new members is challenging, but necessary! I'd be interest In hearing who is being successful in this today and what they are doing.
> - Consider having midcycles: This can be with your team or with multiple teams. It keeps people together and making progress. Try to use the midcycle to make progress on deliverables.
> - I think it's good to have 2 co-chairs for a WG. This helps to keep the team moving forward on a regular cadence when your day-job or life gets in the way of attending a meeting.
> - I would like to have the opportunity to meet with the other co-chairs at the Summits and share methodology, plans for the development cycle and get help in addressing challenges. Can we do this in Barcelona?
>
> Carol
>
> -----Original Message-----
> From: Edgar Magana [mailto:edgar.magana at workday.com]
> Sent: Monday, August 29, 2016 7:33 PM
> To: David F Flanders <flanders at openstack.org>; user-committee <user-committee at lists.openstack.org>
> Cc: Shamail Tahir <itzshamail at gmail.com>; Montenegro, Patricia <patricia.montenegro at intel.com>; Barrett, Carol L <carol.l.barrett at intel.com>; Michael Jenkins <md.jenkins at icloud.com>; Gonzalo De La Torre <gonzalo_delatorre at live.com>; Michael Krotscheck <krotscheck at gmail.com>; Stephen Telfer <stig at telfer.org>; Blair Bethwaite <blair.bethwaite at monash.edu>
> Subject: Re: Efficiency of WGs?
>
> Flanders,
>
> I really appreciate you have putting this together. It looks good to me but I would like to include that chair and co-chairs should have an active communication with the User Committee (UC) via IRC or email.
> I noticed you have mentioned already posting to the user-committee mailing list but I want to very clear that UC is around to help the WGs to became successful, exactly the same way the TC supports the PTLs.
>
> Edgar
>
> On 8/29/16, 5:36 PM, "David F Flanders" <flanders at openstack.org> wrote:
>
> Dear Working Group Co-Chairs and User Committee Chairs,
>
> The logistical tasks of running a WG meeting is by no means trivial,
> here a quick list of things which a co-chairs of a WG do on a weekly
> basis to run a global meeting:
>
> a.) mint calendar invitation to all members (subscribe/unsubscribe members)
> b.) call for agenda items via etherpad
> c.) update wiki with upcoming meeting and link to etherpad agenda
> d.) email user-committee mailing list on when next meeting is
> occurring along with agenda links
> e.) assure meeting channel is confirmed (irc/phone/etc)
> f.) run meeting according to good practices (irc etiquette or well
> taken notes if via voice)
> g.) post meeting follow up: circulating actions, posting meeting
> notes, taking any outstanding queries to the mailing list for
> consideration, etc.
> h.) follow up actions.
> i.) recruit new members
> j.) plan for summit meetings
> k.) etc etc.
>
> All of the above are sometimes done twice-over at different times to
> help maintain the conversation in different timezones.
>
> In addition, the groups are still not well attended by as diverse an
> audience as OpenStack represents. AsiaPac, Latin America, India and
> other massive OpenStack user groups have not yet engaged despite some
> of their massive communities.
>
> One of the recent suggestions has been to converge some of the WGs to
> help ease the burden of these logistical tasks.
>
> Other options include:
>
> * having a more systematic approach to when WG occur, i.e. agreeing
> a set pattern such s a day per fortnight which each WG happens (one
> after another).
>
> * having a shared IRC channel for all WG activity to help create
> more water-cooler conversation between chairs?
>
> * sharing of logistical duties between WG chairs, etc
>
> Options abound, though discussion much needed!
>
> Q: Is there any good practice we can draw from? I've been digging
> around my old W3C and IETF notes to see what good practice there may
> be?
>
> Discussion/replies greatly appreciated to see if there is any consensus?
>
> Kind Regards,
>
> Flanders
>
>
------------------------------
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