Open Stack

Hi everyone,

> On Nov 21, 2015, at 7:02 PM, Brian Rosmaita <brian.rosmaita at RACKSPACE.COM> wrote:
> 
> Here are some data points for the discussion about IRC scribing or moving
> Product WG meetings to IRC.  (This actually happened to me this week when
> I was looking for some information, I didn't just dig these examples up
> for this email.)
> 
> Here's an API WG meeting from two weeks ago:
> 
> 00:00:12 <elmiko> #startmeeting api wg00:00:13 <openstack> Meeting started
> Thu Nov 12 00:00:12 2015 UTC and is due to finish in 60 minutes. The chair
> is elmiko. Information about MeetBot at http://wiki.debian.org/MeetBot.
> 00:00:14 <openstack> Useful Commands: #action #agreed #help #info #idea
> #link #topic #startvote.
> 00:00:16 <openstack> The meeting name has been set to 'api_wg'
> 00:00:52 <elmiko> anyone around to discuss matters of great api importance?
> 00:05:31 <elmiko> #endmeeting
> 
> This was close enough to the summit that I wasn't surprised that no one
> was around.  Here's the log from the most recent Product WG meeting:
> 
> 21:08:18 <sgordon> #startmeeting product_working_group21:08:20 <openstack>
> Meeting started Mon Nov 16 21:08:18 2015 UTC and is due to finish in 60
> minutes. The chair is sgordon. Information about MeetBot at
> http://wiki.debian.org/MeetBot.
> 21:08:21 <openstack> Useful Commands: #action #agreed #help #info #idea
> #link #topic #startvote.
> 21:08:23 <openstack> The meeting name has been set to
> 'product_working_group'
> 21:08:37 <sgordon> #chair Arkady_Kanevsky21:08:39 <openstack> Current
> chairs: Arkady_Kanevsky sgordon
> 21:08:48 <Arkady_Kanevsky> hello
> 21:08:58 <sgordon> #topic roll call21:09:04 <sarob_> o/
> 21:09:28 <sgordon> #chair sarob_21:09:28 <openstack> Current chairs:
> Arkady_Kanevsky sarob_ sgordon
> 21:09:32 <KrishR> hello
> 21:10:11 <sgordon> #chair KrishR21:10:12 <openstack> Current chairs:
> Arkady_Kanevsky KrishR sarob_ sgordon
> 21:10:43 <MeganR> o/
> 21:10:57 <stephenrwalli> I'm here
> 21:10:57 <nateziemann> nateziemann is here ;-)
> 21:11:07 <sgordon> #topic mid-cycle planning21:11:15 <sgordon> #link
> https://etherpad.openstack.org/p/PWG_Mitaka_Midcycle21:11:28 <leong> o
> 21:11:32 <dpk_> ping
> 21:11:32 <leong> o/
> 21:11:39 <cloudrancher> o/
> 21:11:42 <dpk_> o/
> 21:28:06 <Arkady_Kanevsky> thanks to Yih Leong Sun for driving
> https://review.openstack.org/#/c/237178/ user story. That impacts upgrade
> which is in top 4 stories
> 21:33:33 <Arkady_Kanevsky> AI: ARkady to follow on user WG mid cycle
> meeting
> 21:59:25 <sgordon> #endmeeting
> 
> Scanning the log quickly, I thought at first that only a few people showed
> up so the meeting didn't occur.  Then I noticed the timestamps and
> realized that the meeting had occurred, but not on IRC.
> 
> So I went to the Product WG meeting page and found a link to the etherpad
> for the meeting.  That gave me:
> 
> Agenda
> * Mid-cycle Planning - All
> ** https://etherpad.openstack.org/p/PWG_Mitaka_Midcycle
> ** (sarob) focus on Mike Perez for when and how to bring in the PTLs,
> plus allow focus on cross-project use cases for PTL involvement
> ** (sarob) create a timeline matching
> https://wiki.openstack.org/wiki/Mitaka_Release_Schedule plus next few
> releases and specific goals for this release, plop into the product wiki
> ** AR Carol: Create a schedule, based upon the work flow, with specific
> dates for Mitaka and N-release
>   *** Adopt the model used by the Release team
> * Upgrade User Story Status, Next Steps, HelpNeeded - Kenny Johnston, Yih
> Leong Sun
> ** Meeting: Every Tuesday UTC 5pm, 1st meeting start tomorrow Tuesday
> Nov 17th.
> ** 
> https://wiki.openstack.org/wiki/ProductTeam/User_Stories/Rolling_Upgrades
> ** Anyone who wish to join please contact Kenny Johnston or Yih Leong Sun
> * Opens ­ All
> ** (sarob) Recommend moving meeting date/time from the wiki to the
> product team meeting page. Having two places, makes it a bit confusing.
> Just leave a link to the product meeting page on the product wiki.
> ** http://eavesdrop.openstack.org/#OpenStack_Product_WG
> 
> That tells me the topics discussed, and some action items, but I don't get
> any sense of the discussion.  Except for the ethereal nature of the
> etherpad, liable to disappear at any time, this is what I'd expect a
> scribe would produce during a meeting -- just in IRC, not etherpad.
Agreed... We did a better job in our past meetings of logging topics/outcomes/actions.  Hopefully, if someone acts as a scribe then we might get better quality meeting minutes in IRC.  

However, I agree with Kenny's request too and someone acting as a scribe in IRC (while continuing phone meetings) is probably the absolute minimum usage of IRC that might be viable.

As a side note, we have historically not used etherpads and that was a temporary thing while we fixed our official IRC schedule to manage a conflict.

[1] http://eavesdrop.openstack.org/meetings/product_working_group/2015/product_working_group.2015-08-24-19.02.html

> 
> In contrast, here's a meeting log from the API WG meeting this week (since
> I picked on them earlier).  Not going to reproduce it here, you can read
> the log online:
> 
> http://eavesdrop.openstack.org/meetings/api_wg/2015/api_wg.2015-11-19-16.00
> .log.html
> 
> The auto-generated summary for that meeting looks just like the Product WG
> etherpad I pasted above:
> 
> http://eavesdrop.openstack.org/meetings/api_wg/2015/api_wg.2015-11-19-16.00
> .html
> 
> Thus, I really encourage the Product WG to adopt IRC meetings.  It would
> be really helpful for people like me, who want to follow what's happening
> on particular topics but aren't actively involved in the Product WG.
> Plus, it's what all the other OpenStack projects do (at least all the cool
> ones :) ).
I propose that we meet on Monday using both IRC and phone but conduct a vote to determine whether we should move to IRC only.  

The conference bridge does help with topics when details are being figured out (e.g. when the workflow and roadmap items were being discussed) but we might be at a point now where we can use IRC for our main meeting and continue to use phone/video conferences for sub-team meetings or for one-off occasions as needed.  Familiarity with IRC should be our goal as a team since most of the community discussions happen on mailing lists or IRC. 
> 
> Additionally, I second Kenny's recommendation of JJ's tips & tricks for
> IRC meetings (link below).
+1, that was a good write-up.
> 
> cheers,
> brian
> 
> 
> 
>> On 11/19/15, 8:56 PM, "Barrett, Carol L" <carol.l.barrett at intel.com> wrote:
>> 
>> I think it's worth discussing this.
>> Thanks Kenny.
>> 
>> Sent from my iPhone
>> 
>> On Nov 19, 2015, at 10:19 AM, Kenny Johnston
>> <kencjohnston at gmail.com<mailto:kencjohnston at gmail.com>> wrote:
>> 
>> Should we consider having IRC only meeting? That way it
>> lightens/eliminates the scribing load and we increase transparency for
>> the rest of the community.
>> 
>> As I'm sure a number of you saw, JJ recently published some tips and
>> tricks[1] for hosting good productive chatroom meetings.
>> 
>> [1] 
>> http://jjasghar.github.io/blog/2015/11/18/characteristics-of-a-successful-
>> chatroom-meeting/
>> 
>> On Thu, Nov 19, 2015 at 10:37 AM, Barrett, Carol L
>> <carol.l.barrett at intel.com<mailto:carol.l.barrett at intel.com>> wrote:
>> Hi Folks - We're on for our regular team meeting on 11/23. Thanks Sean
>> for volunteering to lead the meeting this week! Details below.
>> 
>> One more thing - The voice line allows us to have v productive meetings,
>> but in order to best support the Community we need to have a parallel
>> stream on the IRC channel. Moving forward, I think we should have someone
>> who is designated as the IRC scribe (it's hard for the presenter to be
>> the scribe too!), as well as ask everyone to add their comments to the
>> IRC. Pls respond if you have questions or other thoughts on this.
>> 
>> Logistics
>> IRC: #openstack-meeting-alt
>> Call in access: (888) 875-9370<tel:%28888%29%20875-9370>, Bridge: 3;
>> Passcode: 9518007#
>> Etherpad: https://etherpad.openstack.org/p/PWG_11_23_15
>> 
>> Agenda
>> *       Recruit a volunteer to scribe discussion points into IRC
>> *       Mid-Cycle Planning - All
>> o       https://etherpad.openstack.org/p/PWG_Mitaka_Midcycle
>> *       User Story Updates -
>> http://specs.openstack.org/openstack/openstack-user-stories/
>> o       Leong & Kenny: Rolling Upgrades
>> o       Jay & Deric: Onboarding Hosts and VMs into OpenStack for
>> Management
>> o       Steve: Complex Instance Placement
>> *       Ops Feedback from Tokyo and Follow-up - Shamail (he will be on
>> IRC only)
>> *       Opens - All
>> 
>> Happy Thanksgiving.
>> Carol
>> 
>> 
>> _______________________________________________
>> Product-wg mailing list
>> Product-wg at lists.openstack.org<mailto:Product-wg at lists.openstack.org>
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/product-wg
>> 
>> 
>> 
>> --
>> Kenny Johnston
>> 
>> _______________________________________________
>> Product-wg mailing list
>> Product-wg at lists.openstack.org
>> http://lists.openstack.org/cgi-bin/mailman/listinfo/product-wg
> 
> 
> _______________________________________________
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> Product-wg at lists.openstack.org
> http://lists.openstack.org/cgi-bin/mailman/listinfo/product-wg

Thanks,
Shamail