Open Stack

There are two SIG/BoF related proposals, which I think should be separated from this CFP.
https://www.openstack.org/track-chairs/browse/20654
https://www.openstack.org/track-chairs/browse/20655
I have emailed the speakers for more info.


From: Jimmy McArthur [mailto:jimmy at openstack.org]
Sent: Tuesday, February 13, 2018 2:16 PM
To: openstack-track-chairs at lists.openstack.org
Cc: Kendall Waters <kendall at openstack.org>; Sun, Yih Leong <yih.leong.sun at intel.com>
Subject: Re: [Openstack-track-chairs] Part One: Vancouver Summit Session Selection Process

Hi Leong,

We do solicit Working Group/SIG and BoF sessions separate from the CFP.  This should occur sometime closer to the Summit.

Thanks!
Jimmy

Sun, Yih Leong wrote:

Hi Kendall/Jimmy,

Would there be a “Forum” for Working Group/SIG sessions and BoF?

Thanks!
Leong.

From: Kendall Waters [mailto:kendall at openstack.org]
Sent: Monday, February 12, 2018 8:17 AM
To: openstack-track-chairs at lists.openstack.org<mailto:openstack-track-chairs at lists.openstack.org>
Subject: [Openstack-track-chairs] Part One: Vancouver Summit Session Selection Process

Hi everyone,



It’s time for Part One of the Programming Committee process! Before you begin, please take the time to watch this tutorial video<https://www.screencast.com/t/6q9Jx5UXP88>.

You have between now and this Sunday, February 18 at 11:59pm PT (February 19 at 7:59 UTC) to complete this part. See the timeline below for reference.

During this time we ask you to:


  1.  Review the submissions within your specific track and identify any that need to be moved into another track category by clicking the “Suggest Category Change” button. View the full list of tracks here<https://www.openstack.org/summit/vancouver-2018/summit-categories/>.

2.     Flag any talks that are obvious test submissions and need to be removed. Note this by making a comment and sending an email to speakersupport at openstack.org<mailto:speakersupport at openstack.org> with a link to the presentation.

3.     Include comments on any sessions that you want to flag for more discussion later during the selection process. *ONLY* track chairs will be able to view your comments. Speakers and submitters cannot see your comments.

Please watch this tutorial video<https://www.screencast.com/t/6q9Jx5UXP88> to learn how to use the Track Chair tool.

After you’ve watched the video you may access the Programming Committee tool: www.openstack.org/track-chairs/<http://www.openstack.org/track-chairs/>

Log in with your email address and the password that you've set for the OpenStack website. If you need to reset your password, you can do that here<https://www.openstack.org/Security/lostpassword>. If you have any login issues please contact speakersupport at openstack.org<mailto:speakersupport at openstack.org>.

As a reminder, the submission review process has two parts:
Part One: February 12 - 18
Reviewing/moving session submissions before voting opens (2-4 hours)

Part Two: February 26 - March 12
Final track sessions decisions (8 hours)

Contacting your fellow Programming Committee members:
The email addresses and track names for all track chairs are listed here: https://www.openstack.org/track-chairs/directory

Full Timeline
February 12-18: Programming Committees review submissions and potentially move sessions to other tracks if they are a better fit BEFORE community voting begins
February 19 - 22: Session voting open to the community
February 26 - March 12: Programming Committees receive and review proposals and discuss choices
March 12: Programming Committees submit final session selections via administrative tool
March 16: Foundation staff notifies all submitters whether or not their session was accepted into the final Summit agenda
March 16: Breakout session agenda published

As a reminder, please do not notify speakers that they have been accepted ahead of the public announcement.

We’ll be in touch the week of February 26th with another tutorial video and detailed steps on Part Two when you will use the track chair administrative tool to make your individual and team selections.

Cheers,
Kendall & Jimmy

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