Open Stack

Hi All -

A quick edit to the dates. They should read SUNDAY, August 21 at 11:59pm 
PDT (August 22nd at 6:59 UTC). Not Monday. After  midnight Pacific on 
Sunday, all Track Chair decisions should be made. Apologies for the error.

Thanks,
Jimmy

Erin Disney wrote:
> Hi everyone,
>
> It’s time for you to select the talks that will be included on the 
> final OpenStack Summit Barcelona schedule. You have between now and 
> Monday, August 21 at 11:59pm PDT (August 22nd at 6:59 UTC) to make 
> your Team Selections.
>
> FIRST - WATCH THE TUTORIAL VIDEO
> Before you do anything else, watch the Part Two tutorial video HERE 
> <https://www.youtube.com/watch?v=aWdQKiR2Bjg&feature=youtu.be>.
>
> The video explains how to review and add talks to your personal list 
> and team list. Under the Team Selections tab, you can drag and drop 
> the presentations into your order of preference. We'll consider the 
> presentations at the top of the list to be the most important to 
> include in the final Summit agenda.
>
> Please note that everyone on your team shares the Team Selections 
> column. Any changes that you make will override the  selections / 
> order choices that your colleagues may have made in this column. 
> Therefore, before making your final session selections inside the Team 
> Selections tab - we recommend that you and your fellow track chairs 
> schedule time together via WebEx, Google Hangout or another platform 
> to discuss the final team selections. Once you have finalized your 
> selections as a team, add them into the Team Selections tab. The Team 
> Selections tab must be complete no later than Monday, August 21 at 
> 11:59pm PDT (August 22nd at 6:59 UTC).
>
> Please do NOT set expectations with any speakers ranked in your 
> category. The Foundation staff will send the speaker notifications 
> later in the week of August 21st.
>
> CONTACTING SPEAKERS
> You have the ability to email speakers by clicking the “Email the 
> Speakers” button at the bottom of each presentation. When emailed, 
> your conversation will occur outside of the Track Chairs tool. Please 
> report any resolutions that result in changes to speakers or major 
> formatting changes to speakersupport at openstack.org 
> <mailto:speakersupport at openstack.org>
>
> COMBINING SESSIONS OR CREATING NEW PANELS
> You may want to combine sessions into panels or other formats, 
> especially if there are multiple submissions about the same topic. 
> However we request that you try to limit the number of new panels to 
> no more than 40% of the selected sessions in your track. If you are 
> creating a new panel then we strongly advise you to include at least 
> one woman speaker on the panel.
>
> In order to combine talks or create new panels please include the 
> following information to speakersupport at openstack.org 
> <mailto:speakersupport at openstack.org>:
>
>  *
>     Copy the URL from the address bar for each presentation you’d like
>     to combine
>  *
>     Note the speakers that you would like to have in the combined
>     presentation, keeping in mind the rules (max 3 speakers in a
>     Presentation, max 4 speakers and 1 moderator in a panel)
>  *
>     After discussing with the speakers, please provide an updated
>     Title, Abstract, What Attendees will learn.
>
>
> COMMUNICATING WITH YOUR FELLOW TRACK CHAIRS
> You have the ability to contact your fellow track chairs directly via 
> their contact information within the tool 
> <http://www.openstack.org/track-chairs/directory>(by clicking on their 
> name to send an email), but you may also make use of this mailing list 
> to initiate or continue the discussion with all track chairs.
>
> Reminder - please make all final selections in the tool no later than 
> Monday, August 21 at 11:59pm PDT (August 22nd at 6:59 UTC). If you 
> have any queries or issues along the way please notify us at 
> speakersupport at openstack.org <mailto:speakersupport at openstack.org>.
>
> Cheers,
> Erin

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