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In addition to the lack of reviewers for the patches, I pointed out
that having a bunch of patches flood into the CI system just as
we're hitting feature freeze is going to introduce extra delays
that may mean final bits of features don't actually land. We have
ways to mitigate that, but freeze weeks are *already* always times
of high load and long waits for patches to merge, so scheduling an
event that's likely to make that worse is just bad timing.

I asked for a week delay, rather than pushing the event into the
Newton-1 time frame because it seemed like a reasonable compromise.
As I said in my original email, after we've addressed the immediate
concern we should talk about strategies to avoid having a recurrence.

Doug

Excerpts from Robert Collins's message of 2016-01-30 11:18:47 +1300:
> The mentoring / bandwidth aspect is a really good point.
> 
> --Rob
> 
> On 30 January 2016 at 11:10, Sean Dague <sean at dague.net> wrote:
> > My concern is that all of this is too late in the cycle.
> >
> > From my understanding this is a time to get a lot of folks (especially
> > new folks) together to work on bugs in the tracker. During the M3 -> RC
> > period most teams are in a deep focus stage to make sure nothing major
> > was missed, and only fixing critical things. Which lands this at the
> > worst possible time in our cycle for engaging new folks.
> >
> > I get quite concerned when such a call to the community is made, a lot
> > of the core teams that need to look at the stuff are heads down and
> > ignore these new contributions, and these new contributors walk away
> > feeling unwelcomed. Not because don't want them to be, but because this
> > is the time when attention to wider contributions is at it's minimum.
> >
> > This really seems like it should be more of a Milestone 1 activity when
> > the state of the project trees is more loose and open, and core team
> > members have a bit more of a breather for mentoring.
> >
> >         -Sean
> >
> > On 01/29/2016 08:13 PM, Robert Collins wrote:
> >> All the options seem fine to me. I don't think we want to be in the
> >> business of arbitrating bottom-up events; but possibly the major
> >> deadlines etc weren't clear enough? Shane - where you aware of the
> >> conflicting dates [and thus didn't consider the conflict important],
> >> or didn't realise there were conflicting dates?
> >>
> >> -Rob
> >>
> >> On 30 January 2016 at 08:26, Doug Hellmann <doug at doughellmann.com> wrote:
> >>> TC Members,
> >>>
> >>> This week a "Global Bug Smash" event involving quite a few of our
> >>> larger contributing companies was announced as scheduled for March
> >>> 2-4 [1]. Those dates overlap exactly with our feature freeze deadline
> >>> for Mitaka, so I contacted the organizers of the event (some of
> >>> whom are copied on this thread) about rescheduling the event. After
> >>> explaining my concerns, I suggested that the event move to the
> >>> following week, possibly March 7-9.
> >>>
> >>> Most everyone was understanding about the conflict. Shane Wang seems
> >>> to be the main person coordinating the event, and he thought it was
> >>> very possible it could be rescheduled. He did want to get the TC's
> >>> opinion of the new date. I've added the topic to our agenda for
> >>> Tuesday's meeting [2], but also wanted to give everyone notice of
> >>> that in case you have questions that Shane or I can answer before
> >>> then.
> >>>
> >>> For now it would be most helpful to have a clear indication of your
> >>> preference for Mar 2-4 or 7-9, though I'll be happy with any dates
> >>> between Mar 7-11, if for some reason 7-9 doesn't actually work for
> >>> the organizers. At some point, I would also like to brainstorm ideas
> >>> for avoiding this sort of scheduling conflict in the future, but
> >>> that can come after we've dealt with the more immediate issue.
> >>>
> >>> Doug
> >>>
> >>>
> >>> [1] http://lists.openstack.org/pipermail/openstack-dev/2016-January/085196.html
> >>> [2] https://wiki.openstack.org/wiki/Meetings/TechnicalCommittee
> >>>
> >>> _______________________________________________
> >>> OpenStack-TC mailing list
> >>> OpenStack-TC at lists.openstack.org
> >>> http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-tc
> >>
> >>
> >>
> >
> >
> > --
> > Sean Dague
> > http://dague.net
> >
> >
> > _______________________________________________
> > OpenStack-TC mailing list
> > OpenStack-TC at lists.openstack.org
> > http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-tc
> >
>