[openstack-tc] Paris Design Summit Scheduling

Anne Gentle anne at openstack.org
Fri Jan 10 02:09:26 UTC 2014

On Thu, Jan 9, 2014 at 2:52 PM, Lauren Sell <lauren at openstack.org> wrote:

> Hi everyone,
> At the future of design summits session in Hong Kong, we talked about
> staggering the design sessions with the general breakout sessions and
> workshops in Atlanta and Paris.
> In Atlanta, the keynotes and breakout sessions will run Monday - Thursday,
> and the design sessions will run Tuesday - Friday in hopes that technical
> leaders will have more opportunities to speak in breakout sessions (or take
> business meetings) the first day, as well as take advantage of the fact
> that attendance will drop over the course of the week. This diagram might
> help visualize the overall schedule:
> https://www.dropbox.com/s/8tgvw4kcihuhubt/PastedGraphic-1.tiff
> We need to make a decision for the Paris design summit pretty quickly. The
> Summit will take place the week of November 3 at the Palais des Congres,
> and we’re planning to host the design sessions directly across the street
> in the Le Meridien. We’ll run the keynote, expo and breakout sessions
> Monday - Wednesday (three, rather than four days), and we have the option
> to run the design sessions either Tuesday - Friday or Wednesday - Saturday.
> I would like to get your opinion so we can finalize plans and get the
> contract signed with Le Meridien next week. Some factors to keep in mind:
> - It will cost us a bit more from a production and meals standpoint to run
> the Design Summit Wednesday - Saturday. It’s not cost-prohibitive, but
> we’ll need to be conscious of spend in other areas. The cost for space will
> be the same either way.
> - There would of course be less overlap with keynotes, breakout sessions
> and workshops if we start the Design Summit a day later, allowing for more
> talks and meetings
> - In order to take advantage of the extra time, it will increase travel
> expenses and time away from home for attendees, which could impact their
> ability to attend

This last point resonates the most with me and thinking of the docs team
and their travel requests. I'd prefer more overlap and compressed overall.


> Please let me know your thoughts.
> Thanks,
> Lauren
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