[Openstack-operators] Scaling the Ops Meetup

Shilla Saebi shilla.saebi at gmail.com
Tue Jun 30 15:03:18 UTC 2015


First off, thank you for organizing this event. It has proven to be a
success and the growth shows how much interest there is in the community. A
couple of ideas came to mind when I read your e-mail.

What about breaking the event up into regions? Or having additional
sponsors that are users instead of vendors? Just like we have had corporate
sponsors in the past that have been operators, can we find more of those to
split the costs?

Another thought that comes to mind is having ticket sales for the event
with a cap?  A concern I have is that if you grow the ops mid cycle summit
too much, the access may get diluted and many of the benefits can get lost.

On Tue, Jun 30, 2015 at 12:33 AM, Tom Fifield <tom at openstack.org> wrote:

> Hi all,
> Right now, behind-the-scenes, we're working on getting a venue for next
> ops mid-cycle. It's taking a little longer than normal, but rest assured
> it is happening.
> Why is it so difficult? As you may have noticed, we're reaching the size
> of event where both physically and financially, only the largest
> organisations can host us.
> We thought we might get away with organising this one old-school with a
> single host and sponsor. Then, for the next, start a brainstorming
> discussion with you about how we scale these events into the future -
> since once we get up and beyond a few hundred people, we're looking at
> having to hire a venue as well as make some changes to the format of the
> event.
> However, it seems that even this might be too late. We already had a
> company that proposed to host the meetup at a west coast US hotel
> instead of their place, and wanted to scope out other companies to
> sponsor food.
> This would be a change in the model, so let's commence the discussion of
> how we want to scale this event :)
> So far I've heard things like:
> * "my $CORPORATE_BENEFACTOR would be fine to share sponsorship with others"
> * "I really don't want to get to the point where we want booths at the
> ops meetup"
> Which are promising! It seems like we have a shared understanding of
> what to take this forward with.
> So, as the ops meetup grows - what would it look like for you?
> How do you think we can manage the venue selection and financial side of
> things? What about the session layout and the scheduling with the
> growing numbers of attendees?
> Current data can be found at
> https://wiki.openstack.org/wiki/Operations/Meetups#Venue_Selection .
> I would also be interested in your thoughts about how these events have
> only been in a limited geographical area so far, and how we can address
> that issue.
> Regards,
> Tom
> _______________________________________________
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> OpenStack-operators at lists.openstack.org
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