FW: 2020 OSF Events & coronavirus

Sagi Shnaidman sshnaidm at redhat.com
Tue Mar 17 10:53:19 UTC 2020

Hi, all
I think the Openstack community has more virtual collaboration experience
than any other community and maybe it's a good chance for us to establish
an efficient way to make a virtual summit. I'm not alone thinking virtual
summits/webinars/whatever are much less efficient than in-person meetings
and hanging out together. But in current circumstances, it doesn't seem
like an option, so why not try brainstorm about how we still can do a
virtual summit and get most of it?

Main issues with virtual meetings that I can see are:

- topics discussions in a big group of people, while virtual meetings often
less convenient and sometimes are tough[1]
- the important things happen also *between* sessions, not during them
- what would replace booths (and swags of course)?
- PTG project rooms which are used both for internal discussions and
collaboration between various projects
- informal mingling

I'm not sure all of these and other issues can be easily replaced
virtually, but who knows, maybe we can still make it work. Like maybe
constant open video sessions which mimic rooms and booths, some of the
discussions moved to dedicated IRC channels.
On the flip side, the offline summit had restrictions as well, so we can do
things in a virtual summit we couldn't (or couldn't do so much) in offline
ones. Maybe more presenters will have a chance to make sessions since we
are not so limited in time online and all sessions can be recorded as well.
And we don't need a projector in every PTG room now :)
I'd propose creating a page where people can put their ideas on how to make
good things we have in the offline summit to be virtual or add something
new, which couldn't be done in the offline summit. Since we created
recently "Ideas for OpenStack" page[2], maybe it's a good candidate to hold
these ideas in.
Just reminding that Openstack is not the only project that cancels offline
meetings and efficient virtual collaboration is a very hot topic right now
all over the world. I think the Openstack community has all the resources
to contribute from its experience to many other projects and companies and
be leading in this area.

[1] https://www.youtube.com/watch?v=DYu_bGbZiiQ
[2] https://governance.openstack.org/ideas/index.html

On Thu, Mar 12, 2020 at 4:13 PM <Arkady.Kanevsky at dell.com> wrote:

> Agree that going virtual makes most sense given current status
> *From:* Emilien Macchi <emilien at redhat.com>
> *Sent:* Wednesday, March 11, 2020 5:46 PM
> *To:* Mark Collier
> *Cc:* openstack-discuss; Jonathan Bryce
> *Subject:* Re: FW: 2020 OSF Events & coronavirus
> Hi Mark,
> Thanks for the transparency, as usual. I have a few thoughts, please read
> inline.
> On Fri, Mar 6, 2020 at 4:04 PM Mark Collier <mark at openstack.org> wrote:
> upcoming event in Vancouver is no exception. The OpenDev tracks
> > each morning will be programmed by volunteers from the community, and
> the project
> > teams will be organizing their own conversations as well each afternoon
> M-W, and
> > all day Thursday.
> >
> > But the larger question is here: should the show go on?
> >
> > The short answer is that as of now, the Vancouver and Berlin events are
> still
> > scheduled to happen in June (8-11) and October (19-23), respectively.
> >
> > However, we are willing to cancel or approach the events in a different
> way (i.e.
> > virtual) if the facts indicate that is the best path, and we know the
> facts are
> > changing rapidly. One of the most critical inputs we need is to hear
> from each of
> > you. We know that many of you rely on the twice-annual events to get
> together and
> > make rapid progress on the software, which is one reason we are not
> making any
> > decisions in haste. We also know that many of you may be unable or
> unwilling to
> > travel in June, and that is critical information to hear as we get
> closer to the
> > event so that we can make the most informed decision.
> I believe that we, as a community should show the example and our
> strengths by cancelling the Vancouver event and organize a virtual event
> like some other big events are doing.
> There is an opportunity for the OSF to show leadership in Software
> communities and acknowledge the risk of spread during that meeting; not
> only for the people attending it but for also those in contact with these
> people later.
> I'm not a doctor nor I know much about the virus; but I'm not interested
> to travel and take the risk to 1) catch the virus and 2) spread it at home
> and in my country; and as a community member, I feel like our
> responsibility is also to maintain ourselves healthy.
> In my opinion, the sooner we cancel, the better we can focus on organizing
> the virtual meetings, and also we can influence more communities to take
> that kind of decisions.
> Thanks Mark for starting that discussion, it's a perfect sign of how
> healthy is our community; and hopefully it will continue to be.
> --
> Emilien Macchi

Best regards
Sagi Shnaidman
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