[all] Collecting Virtual Midcycle Best Practices

Mark Goddard mark at stackhpc.com
Wed Mar 11 09:42:46 UTC 2020

On Tue, 10 Mar 2020 at 21:19, Kendall Nelson <kennelson11 at gmail.com> wrote:
> Thanks for sharing Mark! I think there is a lot of good information in there.
> How many people were joining approximately? How did you coordinate the when you would do it?
> Would you mind adding some of that to the etherpad[1] I am collecting info into?

No problem, added some things to the etherpad.

> -Kendall (diablo_rojo)
> [1] https://etherpad.openstack.org/p/virtual-midcycle-best-practices
> On Tue, Mar 10, 2020 at 2:47 AM Mark Goddard <mark at stackhpc.com> wrote:
>> On Tue, 10 Mar 2020 at 09:17, Thierry Carrez <thierry at openstack.org> wrote:
>> >
>> > Kendall Nelson wrote:
>> > > I wanted to collect best practices and pitfalls to avoid wrt projects
>> > > experiences with virtual midcycles. I know of a few projects that have
>> > > done them in the past and with how travel is hard for a lot of people
>> > > right now, I expect more projects to have midcycles. I think it would be
>> > > helpful to have all of the data we can collect in one place for those
>> > > not just new to virtual midcycles but the whole community.
>> > > [...]
>> >
>> > Also interested in feedback from teams that had virtual PTGs in the past
>> > (keeping all possibilities on the table). I think Kolla, Telemetry and a
>> > few others did that.
>> Kolla has now had two virtual PTGs. Overall I think they went fairly
>> well, particularly the most recent one. We tried Zoom, then moved to
>> Google Meet. I forget the problems with Zoom. There were inevitably a
>> few teething problems with the video, but I think we worked it out
>> after 15-20 minutes. Etherpad for Ussuri vPTG here:
>> https://etherpad.openstack.org/p/kolla-ussuri-ptg.
>> Without seeing people's faces it can be hard to ensure everyone keeps
>> focussed. It's quite rare for the whole room to be focussed at
>> physical discussions though.
>> Going around the room giving short intros helps to get people talking,
>> and it may be better to do these ~1 hour in as people may miss the
>> start. Directing questions at non-cores can help overcome that pesky
>> imposter syndrome. Keeping video on definitely helps with engagement,
>> up to the point where it impacts audio quality.
>> There was also the Denver PTG where the PTL and a number of cores were
>> remote where we struggled to make any progress. I think there were a
>> few reasons for this. The fixed time of the PTG was not optimal for
>> many remote attendees living in Europe or Asia. When there are a
>> number of participants in one location, it can be easy to forget to
>> direct speech at the microphone, allow time for remote callers to ask
>> questions/respond etc. This makes it difficult and frustrating for
>> them to join in, making it easier to get distracted and drop off.
>> Not too much hard data in there, but hopefully a feel for how it went for us.
>> >
>> > --
>> > Thierry Carrez (ttx)
>> >

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