FW: 2020 OSF Events & coronavirus

Mark Collier mark at openstack.org
Fri Mar 6 20:56:41 UTC 2020

I wanted to make sure everyone saw this thread on the foundation mailing list, since I know not everyone is subscribed to both lists: 

Archive: http://lists.openstack.org/pipermail/foundation/2020-March/002852.html

Please join that ML thread to share feedback on this topic, or you can reach out directly to myself or jonathan at openstack.org

I saw first hand how we all pulled together during the Snowpenstack in Dublin, so I know we'll once again pull together as a community to get through this!


On Friday, March 6, 2020 12:55pm, "Mark Collier" <mark at openstack.org> said:

> Stackers,
> Before I get into the current plans for the OSF events in Vancouver and Berlin, I
> wanted to say a few words in general about the virus impacting so many people
> right now.
> First, I wanted to acknowledge the very difficult situation many are facing
> because of COVID-19 (Coronavirus), across open source communities and local
> communities in general (tech or otherwise). I also want to say to everyone who is
> on the front lines managing events, from the full time staffers to the volunteers,
> to the contractors and production partners, that we have some idea of what you're
> going through and we know this is a tough time. If there's anything we can do to
> help, please reach out. In the best of times, event organization can be grueling
> and thankless, and so I just want to say THANK YOU to everyone who does the
> organizing work in the communities we all care so much about.
> When it comes to the 2020 events OSF is managing, namely the OpenDev + PTG in
> Vancouver June 8-11 and the Open Infrastructure Summit in Berlin October 19-23,
> please read and bookmark this status page which we will continue to update: 
> https://www.openstack.org/events/covid-19-coronavirus-disease-updates
> When it comes to our community, the health of every individual is of paramount
> concern. We have always aimed to produce events "of the community, by the
> community" and the upcoming event in Vancouver is no exception. The OpenDev tracks
> each morning will be programmed by volunteers from the community, and the project
> teams will be organizing their own conversations as well each afternoon M-W, and
> all day Thursday. 
> But the larger question is here: should the show go on? 
> The short answer is that as of now, the Vancouver and Berlin events are still
> scheduled to happen in June (8-11) and October (19-23), respectively. 
> However, we are willing to cancel or approach the events in a different way (i.e.
> virtual) if the facts indicate that is the best path, and we know the facts are
> changing rapidly. One of the most critical inputs we need is to hear from each of
> you. We know that many of you rely on the twice-annual events to get together and
> make rapid progress on the software, which is one reason we are not making any
> decisions in haste. We also know that many of you may be unable or unwilling to
> travel in June, and that is critical information to hear as we get closer to the
> event so that we can make the most informed decision. 
> I also wanted to answer a FAQ by letting everyone know that if either event is
> cancelled, event tickets and sponsorships will be fully refunded. Please note that
> if you're making travel arrangements (e.g. flights, hotels) those are outside of
> our control.
> So as we continue to monitor the news and listen to health experts to make an
> informed decision on any changes to our event plans, we'd like to hear from
> everyone in the community who has a stake in these events. Our most pressing topic
> is of course Vanvouver, but if you have questions or concerns about the Berlin
> plan feel free to share those as well.
> If you'd like to connect directly, you can always contact Executive Director
> Jonathan Bryce (jonathan at openstack.org) or myself (mark at openstack.org).
> Key Links:
> https://www.openstack.org/events/covid-19-coronavirus-disease-updates
> - Vancouver OpenDev + PTG https://www.openstack.org/events/opendev-ptg-2020/
> - Berlin Open Infrastructure Summit: https://www.openstack.org/summit/berlin-2020/
> Key Dates for OpenDev + PTG in Vancouver:
> - Schedule will be published in early April
> - Early bird deadline is April 4
> - Final day to sponsor will be May 4
> - Final registration price increase will be in early May
> Mark Collier
> COO, OpenStack Foundation
> @sparkycollier

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