Important Shanghai PTG Information

Lucio Seki lucioseki at
Wed Oct 9 17:49:24 UTC 2019

Hi Kendall, thanks for the info.

> While we won’t have projection available
Will be there projection for summit speakers?


On Wed, Oct 9, 2019 at 2:11 PM Kendall Waters <kendall at> wrote:

> Hello Everyone!
> As I’m sure you already know, the Shanghai PTG is going to be a very
> different event from PTGs in the past so we wanted to spell out the
> differences so you can be better prepared.
> Registration & Badges
> Registration for the PTG is included in the cost of the Summit. It is a
> single registration for both events. Since there is a single registration
> for the event, there is also one badge for both events. You will pick it up
> when you check in for the Summit and keep it until the end of the PTG.
> The Space
> Rooms
> The space we are contracted to have for the PTG will be laid out
> differently. We only have a couple dedicated rooms which are allocated to
> those groups with the largest numbers of people. The rest of the teams will
> be in a single larger room together. To help people gather teams in an
> organized fashion, we will be naming the arrangements of tables after
> OpenStack releases (Austin, Bexar, Cactus, etc).
> Food & Beverage Rules
> Unfortunately, the venue does not allow ANY food or drink in any of the
> rooms. This includes coffee and tea. Lunch will be from 12:30 to 1:30 in
> the beautiful pre-function space outside of the Blue Hall.
> Moving Furniture
> You are allowed to! Yay! If the table arrangements your project/team/group
> lead requested don’t work for you, feel free to move the furniture around.
> That being said, try to keep the tables marked with their names so that
> others can find them during their time slots. There will also be extra
> chairs stacked in the corner if your team needs them.
> Hours
> This venue is particularly strict about the hours we are allowed to be
> there. The PTG is scheduled to run from 9:00 in the morning to 4:30 in the
> evening. Its reasonably likely that if you try to come early or stay late,
> security will talk to you. So please be kind and respectfully leave if they
> ask you to.
> Resources
> Power
> While we have been working with the venue to accomodate our power needs,
> we won’t have as many power strips as we have had in the past. For this
> reason, we want to remind everyone to charge all their devices every night
> and share the power strips we do have during the day. Sharing is caring!
> Flipcharts
> While we won’t have projection available, we will have some flipcharts
> around. Each dedicated room will have one flipchart and the big main room
> will have a few to share. Please feel free to grab one when you need it,
> but put it back when you are finished so that others can use it if they
> need. Again, sharing is caring! :)
> Onboarding
> A lot of the usual PTG attendees won’t be able to attend this event, but
> we will also have a lot of new faces. With this in mind, we have decided to
> add project onboarding to the PTG so that the new contributors can get up
> to speed with the projects meeting that week. The teams gathering that will
> be doing onboarding will have that denoted on the print and digital
> schedule on site. They have also been encouraged to promote when they will
> be doing their onboarding via the PTGBot and on the mailing lists.
> If you have any questions, please let us know!
> Cheers,
> The Kendalls
> (wendallkaters & diablo_rojo)
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