Open Stack

 ---- On Tue, 06 Nov 2018 05:50:03 +0900 Dmitry Tantsur <dtantsur at redhat.com> wrote ---- 
 > 
 > 
 > On Mon, Nov 5, 2018, 20:07 Julia Kreger <juliaashleykreger at gmail.com wrote:
 > *removes all of the hats*
 > *removes years of dust from unrelated event planning hat, and puts it on for a moment*
 > 
 > In my experience, events of any nature where convention venue space is involved, are essentially set in stone before being publicly advertised as contracts are put in place for hotel room booking blocks as well as the convention venue space. These spaces are also typically in a relatively high demand limiting the access and available times to schedule. Often venues also give preference (and sometimes even better group discounts) to repeat events as they are typically a known entity and will have somewhat known needs so the venue and hotel(s) can staff appropriately. 
 > 
 > tl;dr, I personally wouldn't expect any changes to be possible at this point.
 > 
 > *removes event planning hat of past life, puts personal scheduling hat on*
 > I imagine that as a community, it is near impossible to schedule something avoiding holidays for everyone in the community.
 > 
 > I'm not taking about everyone. And I'm mostly fine with my holiday, but the conflicts with Russia and Japan seem huge. This certainly does not help our effort to engage people outside of NA/EU.
 > Quick googling suggests that the week of May 13th would have much fewer conflicts.
 > 
 > I personally have lost count of the number of holidays and special days that I've spent on business trips over the past four years. While I may be an out-lier in my feelings on this subject, I'm not upset, annoyed, or even bitter about lost times. This community is part of my family.
 > 
 > Sure :)
 > But outside of our small nice circle there is a huge world of people who may not share our feeling and the level of commitment to openstack. These occasional contributors we talked about when discussing the cycle length. I don't think asking them to abandon 3-5 days of holidays is a productive way to engage them.
 > And again, as much as I love meeting you all, I think we're outgrowing the format of these meetings..
 > Dmitry

Yeah, in case of Japan it is full week holiday starting from April 29th. I remember most of the May summits did not conflict with Golden week but this is. I am not sure if any solution to this now but we should consider such things in future. 

-gmann

 > 
 > -Julia
 > 
 > On Mon, Nov 5, 2018 at 8:19 AM Dmitry Tantsur <dtantsur at redhat.com> wrote:
 > Hi all,
 >  
 >  Not sure how official the information about the next summit is, but it's on the 
 >  web site [1], so I guess worth asking..
 >  
 >  Are we planning for the summit to overlap with the May holidays? The 1st of May 
 >  is a holiday in big part of the world. We ask people to skip it in addition to 
 >  3+ weekend days they'll have to spend working and traveling.
 >  
 >  To make it worse, 1-3 May are holidays in Russia this time. To make it even 
 >  worse than worse, the week of 29th is the Golden Week in Japan [2]. Was it 
 >  considered? Is it possible to move the days to less conflicting time (mid-May 
 >  maybe)?
 >  
 >  Dmitry
 >  
 >  [1] https://www.openstack.org/summit/denver-2019/
 >  [2] https://en.wikipedia.org/wiki/Golden_Week_(Japan)
 >  
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