Open Stack

On 29 November 2017 at 03:20, Masayuki Igawa <masayuki.igawa at gmail.com> wrote:
> On 11/28, Ghanshyam Mann wrote:
>> Mon-Tue/Wed-Fri works as most suitable format. There are always
>> conflict for many of us but that can be adjusted by working with team
>> planning.
>>
>> Another thing can help is to give flexibility to team to have team
>> topic even on Mon-Tue, which mean team need dedicated room on Mon-Tue
>> also. For example, if QA want to discuss few of the topic on Mon-Tue
>> and have Code sprint/Help room etc on rest of week. This can help me
>> or other QA members to join other team discussion on Wed-Fri. But that
>> is based on special request and team requirement of number of topics
>> to discuss.
>>
>> morning/afternoon format will be little hectic and less productive due
>> to changing rooms and topic etc, at least for me :)
>
> Yeah, I totally agree with that. Regarding to the QA team members,
> most of members are not dedicated to the upstream work. So, if we can
> concentrate on it during the rest of 3 days, the days could be really
> productive. And I felt it in the past PTG.
>
> -- Masayuki
>
>
>>
>> -gmann
>>
>>
>> On Mon, Nov 27, 2017 at 7:58 PM, Thierry Carrez <thierry at openstack.org> wrote:
>> > Hi everyone,
>> >
>> > We are in the final step in the process of signing the contract with the
>> > PTG venue. We should be able to announce the location this week !
>> >
>> > So it's time to start preparing. We'll have 5 days, like in Denver. One
>> > thing we'd like to change for this round is to give a bit more
>> > flexibility in the topics being discussed, especially in the first two days.
>> >
>> > In Denver, we selected a number of general "themes" and gave them all a
>> > room for 2 days on Monday-Tuesday. Then all the "teams" that wanted a
>> > project team meeting could get a room for 2 or 3 days on
>> > Wednesday-Friday. That resulted in a bit of flux during the first two
>> > days, with a lot of empty rooms as most of the themes did not really
>> > need 2 days, and a lot of conflicts were present.
>> >
>> > For Dublin, the idea would be to still predetermine topics (themes and
>> > teams) and assign them rooms in advance. But we would be able to assign
>> > smaller amounts of time (per half-day) based on the expressed needs.
>> > Beyond those pre-assigned themes/teams we'd add flexibility for other
>> > groups to book the remaining available rooms in 90-min slots on-demand.
>> > A bit like how we did reservable rooms in the past, but more integrated
>> > with the rest of the event. It would all be driven by the PTGbot, which
>> > would show which topic is being discussed in which room, in addition to
>> > the current discussion subject within each topic.
>> >
>> > We have two options in how we do the split for predetermined topics. We
>> > used to split the week between Mon-Tue (themes) and Wed-Fri (teams). The
>> > general idea there was to allow some people only interested in a team
>> > meeting to only attend the second part of the week. However most people
>> > attend all 5 days, and during event feedback some people suggested that
>> > "themes" should be in the mornings and "teams" in the afternoons (and
>> > all Friday).
>> >
>> > What would be your preference ? The Mon-Tue/Wed-Fri split means less
>> > room changes, which make it easier on the events team. So all else being
>> > equal we'd rather keep it the way it is, but I'm open to changing it if
>> > attendees think it's a good idea.
>> >
>> > If you have any other suggestion (that we could implement in the 3
>> > months we have between now and the event) please let me know :)
>> >
>> > --
>> > Thierry Carrez (ttx)
>> >
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>>
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> --
>
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>

I like the 2+3 days format. I'd prefer that to fragmenting. If people
want to roam around they are free.
On top of that PTG bot is a helper to find what's going to happen next.

I heard once (ok, maybe more than once): "If it ain't broke, don't fix it"!

Best regards,
JP