[openstack-dev] [all] Dublin PTG format

Thierry Carrez thierry at openstack.org
Mon Nov 27 10:58:04 UTC 2017

Hi everyone,

We are in the final step in the process of signing the contract with the
PTG venue. We should be able to announce the location this week !

So it's time to start preparing. We'll have 5 days, like in Denver. One
thing we'd like to change for this round is to give a bit more
flexibility in the topics being discussed, especially in the first two days.

In Denver, we selected a number of general "themes" and gave them all a
room for 2 days on Monday-Tuesday. Then all the "teams" that wanted a
project team meeting could get a room for 2 or 3 days on
Wednesday-Friday. That resulted in a bit of flux during the first two
days, with a lot of empty rooms as most of the themes did not really
need 2 days, and a lot of conflicts were present.

For Dublin, the idea would be to still predetermine topics (themes and
teams) and assign them rooms in advance. But we would be able to assign
smaller amounts of time (per half-day) based on the expressed needs.
Beyond those pre-assigned themes/teams we'd add flexibility for other
groups to book the remaining available rooms in 90-min slots on-demand.
A bit like how we did reservable rooms in the past, but more integrated
with the rest of the event. It would all be driven by the PTGbot, which
would show which topic is being discussed in which room, in addition to
the current discussion subject within each topic.

We have two options in how we do the split for predetermined topics. We
used to split the week between Mon-Tue (themes) and Wed-Fri (teams). The
general idea there was to allow some people only interested in a team
meeting to only attend the second part of the week. However most people
attend all 5 days, and during event feedback some people suggested that
"themes" should be in the mornings and "teams" in the afternoons (and
all Friday).

What would be your preference ? The Mon-Tue/Wed-Fri split means less
room changes, which make it easier on the events team. So all else being
equal we'd rather keep it the way it is, but I'm open to changing it if
attendees think it's a good idea.

If you have any other suggestion (that we could implement in the 3
months we have between now and the event) please let me know :)

Thierry Carrez (ttx)

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