[openstack-dev] [ptl][release] Pike release management communications

Matt Riedemann mriedemos at gmail.com
Fri Mar 3 16:16:26 UTC 2017

On 3/3/2017 10:16 AM, Matt Riedemann wrote:
> On 3/3/2017 9:56 AM, Thierry Carrez wrote:
>> Hello, fellow PTLs,
>> As Doug did for the past few cycles, I want to start the Pike cycle by
>> making sure the expectations for communications with the release team
>> are clear to everyone so there is no confusion or miscommunication about
>> any of the process or deadlines. This email is being sent to the
>> openstack-dev mailing list as well as the PTLs of all official OpenStack
>> projects individually, to improve the odds that all of the PTLs see it.
>> Note that future release-related emails will *not* be CCed to all
>> individual PTLs.
>> (If you were a PTL/release liaison last cycle, feel free to skip ahead
>> to the "things for you to do right now" section at the end.)
>> The release liaison for your project is responsible for coordinating
>> with the release management team, validating your team release requests,
>> and ensuring that the release cycle deadlines are met. If you don't
>> nominate a release liaison for your project (something I encourage you
>> to do), this task falls back to the PTL. Note that release liaisons do
>> not have to be core reviewers.
>> Please ensure that your liaison has the time and ability to handle the
>> communication necessary to manage your release: the release team is here
>> to facilitate, but finishing the release work is ultimately the
>> responsibility of the project team. Failing to follow through on a
>> needed process step may block you from successfully meeting deadlines or
>> releasing. In particular, our release milestones and deadlines are
>> date-based, not feature-based. When the date passes, so does the
>> milestone. If you miss it, you miss it. A few of you ran into problems
>> in past cycles because of missed communications. My goal is to have all
>> teams meet all deadlines during Pike. We came very very close for Ocata;
>> please help by keeping up to date on deadlines.
>> To ensure smooth coordination, we rely on three primary communication
>> tools:
>> 1. Email, for announcements and asynchronous communication.
>> The release management team will be using the "[release]" topic tag on
>> the openstack-dev mailing list for important messages. This includes
>> weekly countdown emails with details on focus, tasks, and upcoming
>> dates. As PTL or release liaison, you should ensure that you see and
>> read those messages (by configuring your mailing list subscription and
>> email client as needed) so that you are aware of all deadlines, process
>> changes, etc.
>> 2. IRC, for time-sensitive interactions.
>> With more than 50 teams involved, the three members of the release team
>> can't track you each of you down when there is a deadline. We rely on
>> your daily presence in the #openstack-release IRC channel during
>> deadline weeks. You are, of course, welcome to stay in channel all the
>> time, but we need you to be there at least during deadline weeks.
>> 3. Written documentation, for relatively stable information.
>> The release team has published the schedule for the Pike cycle to
>> http://releases.openstack.org/pike/schedule.html. Although I will
>> highlight dates in the countdown emails, you may want to add important
>> dates from the schedule to your calendar. One way to do that is to
>> subscribe to the ICS feed for community-wide deadlines:
>> https://releases.openstack.org/schedule.ics
>> Note that the Pike cycle overlaps with summer holidays in the northern
>> hemisphere. If you are planning time off, please make sure your duties
>> are being covered by someone else on the team. Its best to let the
>> release team know in advance so we don't delay approval for release
>> requests from someone we dont recognize, waiting for your +1.
>> Things for you to do right now:
>> 1. Update your release liaison on
>> https://wiki.openstack.org/wiki/CrossProjectLiaisons#Release_management
>> 2. Make sure your IRC nickname and email address listed in
>> http://git.openstack.org/cgit/openstack/governance/tree/reference/projects.yaml
>> are correct. The release team, foundation staff, and TC all use those
>> contact details to try to reach you at important points during the
>> cycle. Please make sure they are correct, and that the email address
>> delivers messages to a mailbox you check regularly.
>> 3. Update your mail filters to ensure you see messages sent to the
>> openstack-dev list with [release] in the subject line.
>> 4. Reply to this message, off-list, to me so I know that you have
>> received it. A simple “ack” is enough :)
> ack




Matt Riedemann

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