[openstack-dev] [tc][all] Move away from meeting channels

Flavio Percoco flavio at redhat.com
Wed Jul 19 09:18:11 UTC 2017

Hey folks,

Based on the outcome of this thread, I've submitted this resolution to allow
teams to host meetings outside meeting channels. Please, comment and review :)



On 26/06/17 10:37 +0200, Flavio Percoco wrote:
>Hey Y'all,
>Not so long ago there was a discussion about how we manage our meeting channels
>and whether there's need for more or fewer of them[0]. Good points were made in
>that thread in favor of keeping the existing model but some things have changed,
>hence this new thread.
>More teams - including the Technical Committee[1] - have started to adopt office
>hours as a way to provide support and have synchronous discussion. Some of these
>teams have also discontinued their IRC meetings or moved to an ad-hoc meetings
>As these changes start popping up in the community, we need to have a good way
>to track the office hours for each team and allow for teams to meet at the time
>they prefer. Before we go deep into the discussion again, I'd like to summarize
>what has been discussed in the past (thanks ttx for the summary):
>The main objections to just letting people meet anywhere are:
>	- how do we ensure the channel is logged/accessible
>	- we won't catch random mentions of our name as easily anymore
>	- might create a pile-up of meetings at peak times rather than force them to
>   spread around
>	- increases silo effect
>Main benefits being:
>	- No more scheduling nightmare
>	- More flexibility in listing things in the calendar
>Some of the problems above can be solved programmatically - cross-check on
>eavesdrop to make sure logging is enabled, for example. The problems that I'm
>more worried about are the social ones, because they'll require a change in the
>way we interact among us.
>Not being able to easily ping someone during a meeting is kind of a bummer but
>I'd argue that assuming someone is in the meeting channel and available at all
>times is a mistake to begin with.
>There will be conflicts on meeting times. There will be slots that will be used
>by several teams as these slots are convinient for cross-timezone interaction.
>We can check this and highlight the various conflicts but I'd argue we
>shouldn't. We already have some overlaps in the current structure.
>The social drawbacks related to this change can be overcome by interacting more
>on te mailing list. Ideally, this change should help raising awareness about the
>distributed nature of our community, encourage folks to do more office hours,
>fewer meetings and, more importantly, to encourage folks to favor the mailing
>list over IRC conversations for *some* discussions.
>So, should we let teams to host IRC meetings in their own channels? Thoughts?
>[0] http://lists.openstack.org/pipermail/openstack-dev/2016-December/108360.html
>[1] https://governance.openstack.org/tc/#office-hours
>Flavio Percoco

Flavio Percoco
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