[openstack-dev] [all] Design Summit reloaded

Flavio Percoco flavio at redhat.com
Wed Aug 27 15:25:39 UTC 2014

On 08/27/2014 03:26 PM, Sean Dague wrote:
> On 08/27/2014 08:51 AM, Thierry Carrez wrote:
>> Hi everyone,
>> I've been thinking about what changes we can bring to the Design Summit
>> format to make it more productive. I've heard the feedback from the
>> mid-cycle meetups and would like to apply some of those ideas for Paris,
>> within the constraints we have (already booked space and time). Here is
>> something we could do:
>> Day 1. Cross-project sessions / incubated projects / other projects
>> I think that worked well last time. 3 parallel rooms where we can
>> address top cross-project questions, discuss the results of the various
>> experiments we conducted during juno. Don't hesitate to schedule 2 slots
>> for discussions, so that we have time to come to the bottom of those
>> issues. Incubated projects (and maybe "other" projects, if space allows)
>> occupy the remaining space on day 1, and could occupy "pods" on the
>> other days.
>> Day 2 and Day 3. Scheduled sessions for various programs
>> That's our traditional scheduled space. We'll have a 33% less slots
>> available. So, rather than trying to cover all the scope, the idea would
>> be to focus those sessions on specific issues which really require
>> face-to-face discussion (which can't be solved on the ML or using spec
>> discussion) *or* require a lot of user feedback. That way, appearing in
>> the general schedule is very helpful. This will require us to be a lot
>> stricter on what we accept there and what we don't -- we won't have
>> space for courtesy sessions anymore, and traditional/unnecessary
>> sessions (like my traditional "release schedule" one) should just move
>> to the mailing-list.
>> Day 4. Contributors meetups
>> On the last day, we could try to split the space so that we can conduct
>> parallel midcycle-meetup-like contributors gatherings, with no time
>> boundaries and an open agenda. Large projects could get a full day,
>> smaller projects would get half a day (but could continue the discussion
>> in a local bar). Ideally that meetup would end with some alignment on
>> release goals, but the idea is to make the best of that time together to
>> solve the issues you have. Friday would finish with the design summit
>> feedback session, for those who are still around.
>> I think this proposal makes the best use of our setup: discuss clear
>> cross-project issues, address key specific topics which need
>> face-to-face time and broader attendance, then try to replicate the
>> success of midcycle meetup-like open unscheduled time to discuss
>> whatever is hot at this point.
>> There are still details to work out (is it possible split the space,
>> should we use the usual design summit CFP website to organize the
>> "scheduled" time...), but I would first like to have your feedback on
>> this format. Also if you have alternative proposals that would make a
>> better use of our 4 days, let me know.
> I definitely like this approach. I think it will be really interesting
> to collect feedback from people about the value they got from days 2 & 3
> vs. Day 4.
> I also wonder if we should lose a slot from days 1 - 3 and expand the
> hallway time. Hallway track is always pretty interesting, and honestly
> at a lot of interesting ideas spring up. The 10 minute transitions often
> seem to feel like you are rushing between places too quickly some times.


Last summit, it was basically impossible to do any hallway talking and
even meet some folks face-2-face.

Other than that, I think the proposal is great and makes sense to me.


Flavio Percoco

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