On 2020-03-31 19:37:42 -0500 (-0500), Ghanshyam Mann wrote: [...]

Just curious about Barbican PTL nomination[1]. Douglas is returning PTL and email id the same as what we have currently in the governance page[2]. Also saw Ussuri cycle nomination also with the same email id[3].

did he disabled/changed his OSF profile or some automatic disable happened? Though running as PTL even not voting in elections should be considered as an active member of the foundation.

Or I can rephrase my question, should we extend the active foundation member criteria beyond election voting (like ATC, AUC even not voting in elections)?

[...]

Per the The OpenStack Foundation Technical Committee Member Policy (appendix 4 of the Bylaws of the OpenStack Foundation):

[3.a.i] "An ATC is an Individual Member..." https://www.openstack.org/legal/technical-committee-member-policy/

So we have a legal document currently requiring ATCs to be Individual Members of the OSF in good standing. Changing this would require more than just a decision by the TC itself.

Further, The OpenStack Foundation Individual Member Policy (appendix 1 of the Bylaws of the OpenStack Foundation) states that one of the criteria for removal of an Individual Member is:

[3.iii] "failure to vote in at least 50% of the votes for Individual Members within the prior twenty-four months unless the person does not respond within thirty (30) days of notice of such termination that the person wishes to continue to be an Individual Member." https://www.openstack.org/legal/individual-member-policy/

I'm not a lawyer, but as I understand it this is actually the *primary* responsibility for an Individual member, so probably doesn't make sense to remove from the bylaws at all.

The one thing which might be easier for the TC to change directly is the requirements for PTL candidates, since the OSF bylaws have nothing to say about team-specific leadership structures. This is instead encoded in the TC Charter:

"Any APC can propose their candidacy for the corresponding project PTL election. Sitting PTLs are eligible to run for re-election each cycle, provided they continue to meet the criteria." https://governance.openstack.org/tc/reference/charter.html#candidates-for-pt...

[and just before that]

"Voters for a given project’s PTL election are the Active Project Contributors (“APC”), which are a subset of the Foundation Individual Members. Individual Members who committed a change to a repository of a project over the last two 6-month release cycles are considered APC for that project team." https://governance.openstack.org/tc/reference/charter.html#voters-for-ptl-se...

So the TC could decide that PTL candidates and those who elect PTLs don't have to be OSF Individual Members simply by amending its charter. This doesn't solve the problem for TC candidates and their electorate, but it's a start. One thing I feel obligated to point out though, is that making the PTL electorate and candidates not require OSF membership while the TC electorate and candidates do would further complicate our already incredibly complex election tooling, so please take that into consideration.

---- On Wed, 01 Apr 2020 15:19:13 -0500 Douglas Mendizabal dmendiza@redhat.com wrote ----

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On 3/31/20 7:37 PM, Ghanshyam Mann wrote: [...]

...

Just curious about Barbican PTL nomination[1]. Douglas is returning PTL and email id the same as what we have currently in the governance page[2]. Also saw Ussuri cycle nomination also with the same email id[3].

did he disabled/changed his OSF profile or some automatic disable happened? Though running as PTL even not voting in elections should be considered as an active member of the foundation.

It appears that my OSF membership was automatically disabled, as I did not expect my nomination to be rejected.

In retrospect, I should have submitted my nomination a bit earlier because the deadline has now passed, and I am not sure how to proceed.

I've fixed my membership status with the OSF to once again be a member, and I do still want to continue to shepherd the Barbican project through the next cycle.

Thanks Douglas for stepping up for leading Barbican. This is unfortunate that nomination did not get in for membership things but you do not need to worry.

As next step, TC will appoint the PTL for the leaderless project and your name is in the list for Barbican. We will update you once TC finalizes the appointments.

-gmann

• • Douglas

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---- On Wed, 01 Apr 2020 19:49:08 -0500 Sam P sam47priya@gmail.com wrote ----

Hi All,

Really sorry, I missed the deadline for PTL Nomination periods. I can lead the Masakari for next cycle.

ACK. Thanks Sam for resposne and leading next cycle also.

-gmann

--- Regards, Sampath

On Thu, Apr 2, 2020 at 5:36 AM Ghanshyam Mann gmann@ghanshyammann.com wrote:

...

---- On Wed, 01 Apr 2020 15:19:13 -0500 Douglas Mendizabal dmendiza@redhat.com wrote ----

...

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On 3/31/20 7:37 PM, Ghanshyam Mann wrote: [...]

...

Just curious about Barbican PTL nomination[1]. Douglas is returning PTL and email id the same as what we have currently in the governance page[2]. Also saw Ussuri cycle nomination also with the same email id[3].

did he disabled/changed his OSF profile or some automatic disable happened? Though running as PTL even not voting in elections should be considered as an active member of the foundation.

It appears that my OSF membership was automatically disabled, as I did not expect my nomination to be rejected.

In retrospect, I should have submitted my nomination a bit earlier because the deadline has now passed, and I am not sure how to proceed.

I've fixed my membership status with the OSF to once again be a member, and I do still want to continue to shepherd the Barbican project through the next cycle.

Thanks Douglas for stepping up for leading Barbican. This is unfortunate that nomination did not get in for membership things but you do not need to worry.

As next step, TC will appoint the PTL for the leaderless project and your name is in the list for Barbican. We will update you once TC finalizes the appointments.

-gmann

...

• • Douglas

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On Wed, Apr 1, 2020 at 10:31 PM Ian Y. Choi ianyrchoi@gmail.com wrote:

Hello,

I would like to share with I18n team members + OpenStackers who are interested in I18n that there were no PTL nominations for upcoming Victoria release cycle. I am still serving as an appointed PTL since I cannot run for I18n PTL as an election official, but also I honestly tell that my contribution has been decreased due to my personal life (my baby was born ~50 days ago - so busy but really happy as a father).

First of all, Congrats! Enjoy your new life stage!

TC started to discuss on leaderless projects [1], and seems that a candidate to become to SIG [2] is being discussed as Docs team previously moved to Technical Writing SIG. I would like to kindly ask opinions from I18n team - unless there are no other strong opinions, I will support to become SIG and try to move forward for next possible steps.

I wonder what will change if we move to SIG. That's a big question which hits me. We need to clarify what are the scope of the i18n team (or SIG).

In my understanding, the roles the i18n team usually care are: (1) to coordinate and help individual translation teams including handling translation failures detected during translation imports (2) to maintain the translation platform and scripts which import translation scripts (3) to encourage translations support in individual projects (mainly in horizon and horizon plugins)

What are things the SIG cares and who are responsible for what? (1) and (2) still need to be covered.

Regarding (3), it is already cared by individual project teams like horizon and their bug tracking system. the i18n team is not involved so it can be out of scope of the SIG.

Thanks, Akihiro

With many thanks,

/Ian

[1] https://etherpad.openstack.org/p/victoria-leaderless [2] https://governance.openstack.org/sigs/

-------- Forwarded Message -------- Subject: [all][TC][PTL][election] Nominations Close & Campaigning Begins Date: Tue, 31 Mar 2020 16:46:39 -0700 From: Kendall Nelson kennelson11@gmail.com To: OpenStack Discuss openstack-discuss@lists.openstack.org

The PTL and TC Nomination periods are now over. The official candidate lists are available on the election website[0][1].

--PTL Election Details--

There are 16 projects without candidates, so according to this resolution[2], the TC will have to decide how the following projects will proceed: Adjutant Barbican Cloudkitty Congress I18n Infrastructure Loci Masakari Oslo Packaging_Rpm Placement Rally Swift Tacker Tricircle Zaqar

There are no projects with more than one candidate so we won't need to hold any runoffs! Congratulations to our new and returning PTLs! [0]

--TC Election Details--

The official candidate list is available on the election website[1].

There are will be a TC election following the campaigning period that has now begun and runs till Apr 07, 2020 23:45 UTC when the polling will begin.

You are encouraged to ask questions to the candidates on the ML to help inform your decisions when polling begins.

Thank you,

-Kendall (diablo_rojo) & the Election Officials

[0] https://governance.openstack.org/election/#victoria-ptl-candidates [1] https://governance.openstack.org/election/#victoria-tc-candidates [2] https://governance.openstack.org/resolutions/20141128-elections-process-for-...

---

OpenStack-I18n mailing list OpenStack-I18n@lists.openstack.org http://lists.openstack.org/cgi-bin/mailman/listinfo/openstack-i18n

Thanks Thierry for the detail explanation and clarification. I know what happened in the i18n team as I have been involved in the effort. Transition to the SIG totally makes sense to me now.

Akihiro

On Fri, Apr 3, 2020 at 6:01 PM Thierry Carrez thierry@openstack.org wrote:

Akihiro Motoki wrote:

...

[...] I wonder what will change if we move to SIG. That's a big question which hits me. We need to clarify what are the scope of the i18n team (or SIG).

The main difference between a SIG and a Project Team is that SIGs have less constraints. Project Teams are typically used to produce a part of the OpenStack release, and so we require some level of accountability (know who is empowered to sign off releases, know how to contact for embargoed security issues). That is why we currently require that a PTL is determined every 6 months.

SIGs on the other hand are just a group of people sharing a common interest. There might be group leads, but no real need for a final call to be made. It's just a way to pool resources toward a common goal.

Historically we've considered translations as a "part" of the openstack release, and so I18n is currently a project team. That said, I18n is arguably a special interest, it does not really need PTLs to be designated, and the release is OK even if some translations are not complete. It's a 'best effort' work, so it does not require the heavy type of accountability that we require from project teams.

So in summary: making I18n a SIG would remove the need to designate a PTL every 6 months, and just continue work as usual.

-- Thierry Carrez (ttx)