[all] Collecting Virtual Midcycle Best Practices
Hello Everyone! I wanted to collect best practices and pitfalls to avoid wrt projects experiences with virtual midcycles. I know of a few projects that have done them in the past and with how travel is hard for a lot of people right now, I expect more projects to have midcycles. I think it would be helpful to have all of the data we can collect in one place for those not just new to virtual midcycles but the whole community. I threw some categories into this etherpad[1] and filled in some options. Please add to it :) -Kendall (diablo_rojo) [1] https://etherpad.openstack.org/p/virtual-midcycle-best-practices
Kendall Nelson wrote:
I wanted to collect best practices and pitfalls to avoid wrt projects experiences with virtual midcycles. I know of a few projects that have done them in the past and with how travel is hard for a lot of people right now, I expect more projects to have midcycles. I think it would be helpful to have all of the data we can collect in one place for those not just new to virtual midcycles but the whole community. [...]
Also interested in feedback from teams that had virtual PTGs in the past (keeping all possibilities on the table). I think Kolla, Telemetry and a few others did that. -- Thierry Carrez (ttx)
On Tue, 10 Mar 2020 at 09:17, Thierry Carrez <thierry@openstack.org> wrote:
Kendall Nelson wrote:
I wanted to collect best practices and pitfalls to avoid wrt projects experiences with virtual midcycles. I know of a few projects that have done them in the past and with how travel is hard for a lot of people right now, I expect more projects to have midcycles. I think it would be helpful to have all of the data we can collect in one place for those not just new to virtual midcycles but the whole community. [...]
Also interested in feedback from teams that had virtual PTGs in the past (keeping all possibilities on the table). I think Kolla, Telemetry and a few others did that.
Kolla has now had two virtual PTGs. Overall I think they went fairly well, particularly the most recent one. We tried Zoom, then moved to Google Meet. I forget the problems with Zoom. There were inevitably a few teething problems with the video, but I think we worked it out after 15-20 minutes. Etherpad for Ussuri vPTG here: https://etherpad.openstack.org/p/kolla-ussuri-ptg. Without seeing people's faces it can be hard to ensure everyone keeps focussed. It's quite rare for the whole room to be focussed at physical discussions though. Going around the room giving short intros helps to get people talking, and it may be better to do these ~1 hour in as people may miss the start. Directing questions at non-cores can help overcome that pesky imposter syndrome. Keeping video on definitely helps with engagement, up to the point where it impacts audio quality. There was also the Denver PTG where the PTL and a number of cores were remote where we struggled to make any progress. I think there were a few reasons for this. The fixed time of the PTG was not optimal for many remote attendees living in Europe or Asia. When there are a number of participants in one location, it can be easy to forget to direct speech at the microphone, allow time for remote callers to ask questions/respond etc. This makes it difficult and frustrating for them to join in, making it easier to get distracted and drop off. Not too much hard data in there, but hopefully a feel for how it went for us.
-- Thierry Carrez (ttx)
Thanks for sharing Mark! I think there is a lot of good information in there. How many people were joining approximately? How did you coordinate the when you would do it? Would you mind adding some of that to the etherpad[1] I am collecting info into? -Kendall (diablo_rojo) [1] https://etherpad.openstack.org/p/virtual-midcycle-best-practices On Tue, Mar 10, 2020 at 2:47 AM Mark Goddard <mark@stackhpc.com> wrote:
On Tue, 10 Mar 2020 at 09:17, Thierry Carrez <thierry@openstack.org> wrote:
Kendall Nelson wrote:
I wanted to collect best practices and pitfalls to avoid wrt projects experiences with virtual midcycles. I know of a few projects that have done them in the past and with how travel is hard for a lot of people right now, I expect more projects to have midcycles. I think it would
be
helpful to have all of the data we can collect in one place for those not just new to virtual midcycles but the whole community. [...]
Also interested in feedback from teams that had virtual PTGs in the past (keeping all possibilities on the table). I think Kolla, Telemetry and a few others did that.
Kolla has now had two virtual PTGs. Overall I think they went fairly well, particularly the most recent one. We tried Zoom, then moved to Google Meet. I forget the problems with Zoom. There were inevitably a few teething problems with the video, but I think we worked it out after 15-20 minutes. Etherpad for Ussuri vPTG here: https://etherpad.openstack.org/p/kolla-ussuri-ptg.
Without seeing people's faces it can be hard to ensure everyone keeps focussed. It's quite rare for the whole room to be focussed at physical discussions though.
Going around the room giving short intros helps to get people talking, and it may be better to do these ~1 hour in as people may miss the start. Directing questions at non-cores can help overcome that pesky imposter syndrome. Keeping video on definitely helps with engagement, up to the point where it impacts audio quality.
There was also the Denver PTG where the PTL and a number of cores were remote where we struggled to make any progress. I think there were a few reasons for this. The fixed time of the PTG was not optimal for many remote attendees living in Europe or Asia. When there are a number of participants in one location, it can be easy to forget to direct speech at the microphone, allow time for remote callers to ask questions/respond etc. This makes it difficult and frustrating for them to join in, making it easier to get distracted and drop off.
Not too much hard data in there, but hopefully a feel for how it went for us.
-- Thierry Carrez (ttx)
On Tue, 10 Mar 2020 at 21:19, Kendall Nelson <kennelson11@gmail.com> wrote:
Thanks for sharing Mark! I think there is a lot of good information in there.
How many people were joining approximately? How did you coordinate the when you would do it?
Would you mind adding some of that to the etherpad[1] I am collecting info into?
No problem, added some things to the etherpad.
-Kendall (diablo_rojo)
[1] https://etherpad.openstack.org/p/virtual-midcycle-best-practices
On Tue, Mar 10, 2020 at 2:47 AM Mark Goddard <mark@stackhpc.com> wrote:
On Tue, 10 Mar 2020 at 09:17, Thierry Carrez <thierry@openstack.org> wrote:
Kendall Nelson wrote:
I wanted to collect best practices and pitfalls to avoid wrt projects experiences with virtual midcycles. I know of a few projects that have done them in the past and with how travel is hard for a lot of people right now, I expect more projects to have midcycles. I think it would be helpful to have all of the data we can collect in one place for those not just new to virtual midcycles but the whole community. [...]
Also interested in feedback from teams that had virtual PTGs in the past (keeping all possibilities on the table). I think Kolla, Telemetry and a few others did that.
Kolla has now had two virtual PTGs. Overall I think they went fairly well, particularly the most recent one. We tried Zoom, then moved to Google Meet. I forget the problems with Zoom. There were inevitably a few teething problems with the video, but I think we worked it out after 15-20 minutes. Etherpad for Ussuri vPTG here: https://etherpad.openstack.org/p/kolla-ussuri-ptg.
Without seeing people's faces it can be hard to ensure everyone keeps focussed. It's quite rare for the whole room to be focussed at physical discussions though.
Going around the room giving short intros helps to get people talking, and it may be better to do these ~1 hour in as people may miss the start. Directing questions at non-cores can help overcome that pesky imposter syndrome. Keeping video on definitely helps with engagement, up to the point where it impacts audio quality.
There was also the Denver PTG where the PTL and a number of cores were remote where we struggled to make any progress. I think there were a few reasons for this. The fixed time of the PTG was not optimal for many remote attendees living in Europe or Asia. When there are a number of participants in one location, it can be easy to forget to direct speech at the microphone, allow time for remote callers to ask questions/respond etc. This makes it difficult and frustrating for them to join in, making it easier to get distracted and drop off.
Not too much hard data in there, but hopefully a feel for how it went for us.
-- Thierry Carrez (ttx)
Hi, Ironic did, I think, 3-4 virtual midcycles, and I think they were quite successful. The most positive outcome was to reach out to folks who usually cannot travel. They really appreciated that. We used SIP the first couple of times, but it caused problems for a big share of participants. Also lack of moderation was problematic. We switched to Bluejeans later, and that was, IMO, a big improvement: 1) A participant list with information who is speaking. 2) An option for a moderator to mute a person or everyone. 3) Screen sharing. Dmitry On Tue, Mar 10, 2020 at 1:29 AM Kendall Nelson <kennelson11@gmail.com> wrote:
Hello Everyone!
I wanted to collect best practices and pitfalls to avoid wrt projects experiences with virtual midcycles. I know of a few projects that have done them in the past and with how travel is hard for a lot of people right now, I expect more projects to have midcycles. I think it would be helpful to have all of the data we can collect in one place for those not just new to virtual midcycles but the whole community.
I threw some categories into this etherpad[1] and filled in some options. Please add to it :)
-Kendall (diablo_rojo)
[1] https://etherpad.openstack.org/p/virtual-midcycle-best-practices
Hey Dmitry :) Would you mind adding that to the etherpad so we have all the info in one place? I looked and didn't think I saw Ironic's testimony in there and it would be super helpful! -Kendall (diablo_rojo) On Wed, Mar 11, 2020 at 7:16 AM Dmitry Tantsur <dtantsur@redhat.com> wrote:
Hi,
Ironic did, I think, 3-4 virtual midcycles, and I think they were quite successful. The most positive outcome was to reach out to folks who usually cannot travel. They really appreciated that.
We used SIP the first couple of times, but it caused problems for a big share of participants. Also lack of moderation was problematic. We switched to Bluejeans later, and that was, IMO, a big improvement: 1) A participant list with information who is speaking. 2) An option for a moderator to mute a person or everyone. 3) Screen sharing.
Dmitry
On Tue, Mar 10, 2020 at 1:29 AM Kendall Nelson <kennelson11@gmail.com> wrote:
Hello Everyone!
I wanted to collect best practices and pitfalls to avoid wrt projects experiences with virtual midcycles. I know of a few projects that have done them in the past and with how travel is hard for a lot of people right now, I expect more projects to have midcycles. I think it would be helpful to have all of the data we can collect in one place for those not just new to virtual midcycles but the whole community.
I threw some categories into this etherpad[1] and filled in some options. Please add to it :)
-Kendall (diablo_rojo)
[1] https://etherpad.openstack.org/p/virtual-midcycle-best-practices
Hi, I actually have, it's just spread over the document :) And somebody (Julia?) has already added more information. Dmitry On Tue, Mar 24, 2020 at 8:20 PM Kendall Nelson <kennelson11@gmail.com> wrote:
Hey Dmitry :)
Would you mind adding that to the etherpad so we have all the info in one place? I looked and didn't think I saw Ironic's testimony in there and it would be super helpful!
-Kendall (diablo_rojo)
On Wed, Mar 11, 2020 at 7:16 AM Dmitry Tantsur <dtantsur@redhat.com> wrote:
Hi,
Ironic did, I think, 3-4 virtual midcycles, and I think they were quite successful. The most positive outcome was to reach out to folks who usually cannot travel. They really appreciated that.
We used SIP the first couple of times, but it caused problems for a big share of participants. Also lack of moderation was problematic. We switched to Bluejeans later, and that was, IMO, a big improvement: 1) A participant list with information who is speaking. 2) An option for a moderator to mute a person or everyone. 3) Screen sharing.
Dmitry
On Tue, Mar 10, 2020 at 1:29 AM Kendall Nelson <kennelson11@gmail.com> wrote:
Hello Everyone!
I wanted to collect best practices and pitfalls to avoid wrt projects experiences with virtual midcycles. I know of a few projects that have done them in the past and with how travel is hard for a lot of people right now, I expect more projects to have midcycles. I think it would be helpful to have all of the data we can collect in one place for those not just new to virtual midcycles but the whole community.
I threw some categories into this etherpad[1] and filled in some options. Please add to it :)
-Kendall (diablo_rojo)
[1] https://etherpad.openstack.org/p/virtual-midcycle-best-practices
Oh my bad. Never mind! -Kendall (diablo_rojo) On Wed, Mar 25, 2020 at 1:32 AM Dmitry Tantsur <dtantsur@redhat.com> wrote:
Hi,
I actually have, it's just spread over the document :) And somebody (Julia?) has already added more information.
Dmitry
On Tue, Mar 24, 2020 at 8:20 PM Kendall Nelson <kennelson11@gmail.com> wrote:
Hey Dmitry :)
Would you mind adding that to the etherpad so we have all the info in one place? I looked and didn't think I saw Ironic's testimony in there and it would be super helpful!
-Kendall (diablo_rojo)
On Wed, Mar 11, 2020 at 7:16 AM Dmitry Tantsur <dtantsur@redhat.com> wrote:
Hi,
Ironic did, I think, 3-4 virtual midcycles, and I think they were quite successful. The most positive outcome was to reach out to folks who usually cannot travel. They really appreciated that.
We used SIP the first couple of times, but it caused problems for a big share of participants. Also lack of moderation was problematic. We switched to Bluejeans later, and that was, IMO, a big improvement: 1) A participant list with information who is speaking. 2) An option for a moderator to mute a person or everyone. 3) Screen sharing.
Dmitry
On Tue, Mar 10, 2020 at 1:29 AM Kendall Nelson <kennelson11@gmail.com> wrote:
Hello Everyone!
I wanted to collect best practices and pitfalls to avoid wrt projects experiences with virtual midcycles. I know of a few projects that have done them in the past and with how travel is hard for a lot of people right now, I expect more projects to have midcycles. I think it would be helpful to have all of the data we can collect in one place for those not just new to virtual midcycles but the whole community.
I threw some categories into this etherpad[1] and filled in some options. Please add to it :)
-Kendall (diablo_rojo)
[1] https://etherpad.openstack.org/p/virtual-midcycle-best-practices
participants (4)
-
Dmitry Tantsur
-
Kendall Nelson
-
Mark Goddard
-
Thierry Carrez