[ironic] Moving to office hours as opposed to weekly meetings for the next month
Greetings Everyone!
This week, during the weekly meeting, we seemed to reach consensus that we would try taking a break from meetings[0] and moving to orienting around using the mailing list[1] and our etherpad "whiteboard" [2]. With this, we're going to want to re-evaluate in about a month. I suspect it would be a good time for us to have a "mid-cycle" style set of topical calls. I've gone ahead and created a poll to try and identify a couple days that might be ideal for contributors[3].
But in the mean time, we want to ensure that we have some times for office hours. The suggestion was also made during this week's meeting that we may want to make the office hours window a little larger to enable more discussion.
So when will we have office hours? ----------------------------------
Ideally we'll start with two time windows. One to provide coverage to US and Europe friendly time zones, and another for APAC contributors.
* I think 2-4 PM UTC on Mondays would be ideal. This translates to 7-9 AM US-Pacific or 10 AM to 12 PM US-Eastern. * We need to determine a time window that would be ideal for APAC contributors. I've created a poll to help facilitate discussion[4].
So what is Office Hours? ------------------------
Office hours are a time window when we expect some contributors to be on IRC and able to partake in higher bandwidth discussions. These times are not absolute. They can change and evolve, and that is the most important thing for us to keep in mind.
--
If there are any questions, Please let me know! Otherwise I'll send a summary email out on next Monday.
-Julia
[0]: http://eavesdrop.openstack.org/meetings/ironic/2019/ironic.2019-07-01-15.00.... [1]: http://lists.openstack.org/pipermail/openstack-discuss/2019-June/007038.html [2]: https://etherpad.openstack.org/p/IronicWhiteBoard [3]: https://doodle.com/poll/652gzta6svsda343 [4]: https://doodle.com/poll/2ta5vbskytpntmgv
Hi Julia,
Do we have more clarity regarding the second (APAC) session? I see the polls have been open for some time, but haven't seen a mention of a specific time.
Thank you, Jacob
On Wed, Jul 3, 2019 at 9:39 AM Julia Kreger juliaashleykreger@gmail.com wrote:
Greetings Everyone!
This week, during the weekly meeting, we seemed to reach consensus that we would try taking a break from meetings[0] and moving to orienting around using the mailing list[1] and our etherpad "whiteboard" [2]. With this, we're going to want to re-evaluate in about a month. I suspect it would be a good time for us to have a "mid-cycle" style set of topical calls. I've gone ahead and created a poll to try and identify a couple days that might be ideal for contributors[3].
But in the mean time, we want to ensure that we have some times for office hours. The suggestion was also made during this week's meeting that we may want to make the office hours window a little larger to enable more discussion.
So when will we have office hours?
Ideally we'll start with two time windows. One to provide coverage to US and Europe friendly time zones, and another for APAC contributors.
- I think 2-4 PM UTC on Mondays would be ideal. This translates to 7-9 AM US-Pacific or 10 AM to 12 PM US-Eastern.
- We need to determine a time window that would be ideal for APAC contributors. I've created a poll to help facilitate discussion[4].
So what is Office Hours?
Office hours are a time window when we expect some contributors to be on IRC and able to partake in higher bandwidth discussions. These times are not absolute. They can change and evolve, and that is the most important thing for us to keep in mind.
--
If there are any questions, Please let me know! Otherwise I'll send a summary email out on next Monday.
-Julia
Hi Jacob,
Sorry for the delay. My hope was that APAC contributors would coalesce around a time, but it really seems that has not happened, and I am starting to think that the office hours experiment has not really helped as there has not been a regular reminder each week. :(
Happy to discuss more, but perhaps a establishing a dedicated APAC sync-up meeting is what is required?
Thoughts?
-Julia
On Wed, Jul 17, 2019 at 5:44 AM Jacob Anders jacob.anders.au@gmail.com wrote:
Hi Julia,
Do we have more clarity regarding the second (APAC) session? I see the polls have been open for some time, but haven't seen a mention of a specific time.
Thank you, Jacob
On Wed, Jul 3, 2019 at 9:39 AM Julia Kreger juliaashleykreger@gmail.com wrote:
Greetings Everyone!
This week, during the weekly meeting, we seemed to reach consensus that we would try taking a break from meetings[0] and moving to orienting around using the mailing list[1] and our etherpad "whiteboard" [2]. With this, we're going to want to re-evaluate in about a month. I suspect it would be a good time for us to have a "mid-cycle" style set of topical calls. I've gone ahead and created a poll to try and identify a couple days that might be ideal for contributors[3].
But in the mean time, we want to ensure that we have some times for office hours. The suggestion was also made during this week's meeting that we may want to make the office hours window a little larger to enable more discussion.
So when will we have office hours?
Ideally we'll start with two time windows. One to provide coverage to US and Europe friendly time zones, and another for APAC contributors.
- I think 2-4 PM UTC on Mondays would be ideal. This translates to 7-9 AM US-Pacific or 10 AM to 12 PM US-Eastern.
- We need to determine a time window that would be ideal for APAC contributors. I've created a poll to help facilitate discussion[4].
So what is Office Hours?
Office hours are a time window when we expect some contributors to be on IRC and able to partake in higher bandwidth discussions. These times are not absolute. They can change and evolve, and that is the most important thing for us to keep in mind.
--
If there are any questions, Please let me know! Otherwise I'll send a summary email out on next Monday.
-Julia
Hi Julia,
Thank you for your email and apologies for delayed response on my side.
It is tricky indeed. I see two potential ways going forward:
- going back to the weekly meeting convention and alternating between two time slots (similarly to what Scientific SIG and Neutron folks do) - an additional "sync up" time for the APACs, as you suggested. It could be a smaller weekly meeting or just an agreed time window (or windows) when the APAC contributors can reach out to the key team members for direction etc. From my perspective the key bit is being able to reach out to someone who will be able to guide me on how best go about the work packages I've taken up etc.
What are your thoughts on these?
Best Regards, Jacob
On Mon, Jul 29, 2019 at 9:56 PM Julia Kreger juliaashleykreger@gmail.com wrote:
Hi Jacob,
Sorry for the delay. My hope was that APAC contributors would coalesce around a time, but it really seems that has not happened, and I am starting to think that the office hours experiment has not really helped as there has not been a regular reminder each week. :(
Happy to discuss more, but perhaps a establishing a dedicated APAC sync-up meeting is what is required?
Thoughts?
-Julia
On Wed, Jul 17, 2019 at 5:44 AM Jacob Anders jacob.anders.au@gmail.com wrote:
Hi Julia,
Do we have more clarity regarding the second (APAC) session? I see the
polls have been open for some time, but haven't seen a mention of a specific time.
Thank you, Jacob
On Wed, Jul 3, 2019 at 9:39 AM Julia Kreger juliaashleykreger@gmail.com
wrote:
Greetings Everyone!
This week, during the weekly meeting, we seemed to reach consensus that we would try taking a break from meetings[0] and moving to orienting around using the mailing list[1] and our etherpad "whiteboard" [2]. With this, we're going to want to re-evaluate in about a month. I suspect it would be a good time for us to have a "mid-cycle" style set of topical calls. I've gone ahead and created a poll to try and identify a couple days that might be ideal for contributors[3].
But in the mean time, we want to ensure that we have some times for office hours. The suggestion was also made during this week's meeting that we may want to make the office hours window a little larger to enable more discussion.
So when will we have office hours?
Ideally we'll start with two time windows. One to provide coverage to US and Europe friendly time zones, and another for APAC contributors.
- I think 2-4 PM UTC on Mondays would be ideal. This translates to 7-9 AM US-Pacific or 10 AM to 12 PM US-Eastern.
- We need to determine a time window that would be ideal for APAC contributors. I've created a poll to help facilitate discussion[4].
So what is Office Hours?
Office hours are a time window when we expect some contributors to be on IRC and able to partake in higher bandwidth discussions. These times are not absolute. They can change and evolve, and that is the most important thing for us to keep in mind.
--
If there are any questions, Please let me know! Otherwise I'll send a summary email out on next Monday.
-Julia
[0]:
http://eavesdrop.openstack.org/meetings/ironic/2019/ironic.2019-07-01-15.00....
[1]:
http://lists.openstack.org/pipermail/openstack-discuss/2019-June/007038.html
Indeed this is tricky. :( Is there a magic easy button out there?
Anyway! I think the weekly meeting serves as a good checkpoint. Almost an interrupt that forces people to stop and context switch to the meeting. I think if APAC contributors are able to agree on a mutual time that would be better or work for them, then I think we can consider alternating, or try to perform an additional APAC focused sync time if we know a good time for it. Contributor availability being the key, without knowing a time, it is a little difficult to determine a forward path. :(
Want to just arbitrarily toss out a time and lets see how that looks?
-Julia
On Mon, Aug 5, 2019 at 7:42 PM Jacob Anders jacob.anders.au@gmail.com wrote:
Hi Julia,
Thank you for your email and apologies for delayed response on my side.
It is tricky indeed. I see two potential ways going forward:
- going back to the weekly meeting convention and alternating between two time slots (similarly to what Scientific SIG and Neutron folks do)
- an additional "sync up" time for the APACs, as you suggested. It could be a smaller weekly meeting or just an agreed time window (or windows) when the APAC contributors can reach out to the key team members for direction etc. From my perspective the key bit is being able to reach out to someone who will be able to guide me on how best go about the work packages I've taken up etc.
What are your thoughts on these?
Best Regards, Jacob
On Mon, Jul 29, 2019 at 9:56 PM Julia Kreger juliaashleykreger@gmail.com wrote:
Hi Jacob,
Sorry for the delay. My hope was that APAC contributors would coalesce around a time, but it really seems that has not happened, and I am starting to think that the office hours experiment has not really helped as there has not been a regular reminder each week. :(
Happy to discuss more, but perhaps a establishing a dedicated APAC sync-up meeting is what is required?
Thoughts?
-Julia
On Wed, Jul 17, 2019 at 5:44 AM Jacob Anders jacob.anders.au@gmail.com wrote:
Hi Julia,
Do we have more clarity regarding the second (APAC) session? I see the polls have been open for some time, but haven't seen a mention of a specific time.
Thank you, Jacob
On Wed, Jul 3, 2019 at 9:39 AM Julia Kreger juliaashleykreger@gmail.com wrote:
Greetings Everyone!
This week, during the weekly meeting, we seemed to reach consensus that we would try taking a break from meetings[0] and moving to orienting around using the mailing list[1] and our etherpad "whiteboard" [2]. With this, we're going to want to re-evaluate in about a month. I suspect it would be a good time for us to have a "mid-cycle" style set of topical calls. I've gone ahead and created a poll to try and identify a couple days that might be ideal for contributors[3].
But in the mean time, we want to ensure that we have some times for office hours. The suggestion was also made during this week's meeting that we may want to make the office hours window a little larger to enable more discussion.
So when will we have office hours?
Ideally we'll start with two time windows. One to provide coverage to US and Europe friendly time zones, and another for APAC contributors.
- I think 2-4 PM UTC on Mondays would be ideal. This translates to 7-9 AM US-Pacific or 10 AM to 12 PM US-Eastern.
- We need to determine a time window that would be ideal for APAC contributors. I've created a poll to help facilitate discussion[4].
So what is Office Hours?
Office hours are a time window when we expect some contributors to be on IRC and able to partake in higher bandwidth discussions. These times are not absolute. They can change and evolve, and that is the most important thing for us to keep in mind.
--
If there are any questions, Please let me know! Otherwise I'll send a summary email out on next Monday.
-Julia
participants (2)
-
Jacob Anders
-
Julia Kreger