Goutham Pacha Ravi wrote on 5/26/20 5:21 PM:

Great and thank you for setting this up!

<SNIP>

I am aware that we can't do this with our Jitsi Meet instance currently. Zoom meetings won't let you record without the host unless you jump through some hoops (https://support.zoom.us/hc/en-us/articles/204101699-Recording-without-the-Host). Do you think we'll still have recordings?

Hi.  The way we're setting up zoom will allow any PTL to set the meeting to record.  Should be fairly seamless. 

If not, is it a hard requirement to stick to Zoom/Jitsi? Since I'm going to host the whole manila PTG, I can use my BlueJeans account and record/broadcast the meeting easily. Do let me know :)

 

We will be setting passwords on the rooms to prevent vandalism/harassment, and we will send those out 24 hours before the start of the event.

OpenDev's Jitsi Meet instance is also available at https://meetpad.opendev.org as an alternative tooling option to create team-specific meetings. This is more experimental and may not work as well for larger groups, but has the extra benefit of including etherpad integration (the videoconference doubles as an etherpad document, avoiding jumping between windows). PTGBot can be used to publish the chosen meeting URL if you decide to not use the official Zoom one. The OpenDev Sysadmins can be reached in the #opendev IRC channel if any problems arise.

We recommend you try out Zoom and Meetpad ahead of the PTG to solve audio/video issues.

=IRC=

The main form of synchronous communication between attendees during the PTG is on IRC. If you are not on IRC, learn how to get started here [3].

The main PTG IRC channel is #openstack-ptg on Freenode, and it's used to interact with the PTGbot. The OpenStack Foundation (OSF) staff will be present to help answer questions.

=PTGbot=

The PTGbot[2] is an open source tool that PTG room moderators use to surface what's currently happening at the event.

Room moderators will send messages to the bot via IRC, and from that information the bot publishes a webpage with several sections of information:

- The discussion topics currently discussed in the room ("now")
- An indicative set of discussion topics coming up next ("next")
- The schedule for the day with available extra slots you can book

Learn more about the PTGbot via the documentation here [4].

=Help Desk=

We are here to help! If you have any questions during the event week, we will have a dedicated Zoom room where an OSF staff member will be available to answer your event related questions. If a staff member is not there to help, you can always reach someone at ptg@openstack.org or on IRC in the #openstack-ptg channel.

=Feedback=

We have created an etherpad[5] to collect all of your feedback throughout the event. Please add your thoughts so we can continue improving our virtual events!

=Virtual Event Best Practices=

Check out our list of virtual event best practices[6] prior to the event to help make the most of your time at the PTG.

=Code of Conduct=

The PTG is for everyone. We have zero tolerance for harassment and other violations of the OSF Community Code of Conduct. Before the PTG begins, please review the Code of Conduct[7] and know how to report an issue.

-The Kendalls (diablo_rojo & wendallkaters)

[1] Schedule: https://www.openstack.org/ptg#tab_schedule
[2] Live PTGBot: http://ptg.openstack.org/ptg.html
[3] IRC Setup: https://docs.openstack.org/contributors/common/irc.html
[4] PTGBot Documentation: https://github.com/openstack/ptgbot/blob/master/README.rst
[5] Feedback Etherpad: https://etherpad.opendev.org/p/June2020-PTG-Feedback
[6] PTG Best Practices: https://etherpad.opendev.org/p/virtual-ptg-best-practices
[7] Code of Conduct: https://www.openstack.org/legal/community-code-of-conduct/