Hello Everyone!
As I’m sure you already know, the Shanghai PTG is going to be a very different event from PTGs in the past so we wanted to spell out the differences so you can be better prepared.
Registration & Badges
Registration for the PTG is included in the cost of the Summit. It is a single registration for both events. Since there is a single registration for the event, there is also one badge for both events. You will pick it up when you check in for the Summit and keep it until the end of the PTG.
The Space
Rooms
The space we are contracted to have for the PTG will be laid out differently. We only have a couple dedicated rooms which are allocated to those groups with the largest numbers of people. The rest of the teams will be in a single larger room together. To help people gather teams in an organized fashion, we will be naming the arrangements of tables after OpenStack releases (Austin, Bexar, Cactus, etc).
Food & Beverage Rules
Unfortunately, the venue does not allow ANY food or drink in any of the rooms. This includes coffee and tea. Lunch will be from 12:30 to 1:30 in the beautiful pre-function space outside of the Blue Hall.
Moving Furniture
You are allowed to! Yay! If the table arrangements your project/team/group lead requested don’t work for you, feel free to move the furniture around. That being said, try to keep the tables marked with their names so that others can find them during their time slots. There will also be extra chairs stacked in the corner if your team needs them.
Hours
This venue is particularly strict about the hours we are allowed to be there. The PTG is scheduled to run from 9:00 in the morning to 4:30 in the evening. Its reasonably likely that if you try to come early or stay late, security will talk to you. So please be kind and respectfully leave if they ask you to.
Resources
Power
While we have been working with the venue to accomodate our power needs, we won’t have as many power strips as we have had in the past. For this reason, we want to remind everyone to charge all their devices every night and share the power strips we do have during the day. Sharing is caring!
Flipcharts
While we won’t have projection available, we will have some flipcharts around. Each dedicated room will have one flipchart and the big main room will have a few to share. Please feel free to grab one when you need it, but put it back when you are finished so that others can use it if they need. Again, sharing is caring! :)
Onboarding
A lot of the usual PTG attendees won’t be able to attend this event, but we will also have a lot of new faces. With this in mind, we have decided to add project onboarding to the PTG so that the new contributors can get up to speed with the projects meeting that week. The teams gathering that will be doing onboarding will have that denoted on the print and digital schedule on site. They have also been encouraged to promote when they will be doing their onboarding via the PTGBot and on the mailing lists.
If you have any questions, please let us know!
Cheers, The Kendalls (wendallkaters & diablo_rojo)