- Foundation-board - lists.openstack.org

Call for Agenda Items for the August 23 OpenStack Board Meeting
by AlanClark 12 Aug '16

12 Aug '16

Directors, I wanted to give a bit early heads up. There is potential that the October F2F board meeting agenda could be filled with items that have to be saved for a F2F (memberships, etc). Please send me items that you would like and can be done at our August 23 board call to help alleviate October agenda 'squish'. Committee chairs, if you have items that you would like the board to review or address would you please see if we can do those at the August 23rd board meeting. Thanks, AlanClark

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Additional Properties Waiver Program for DefCore
by Chris Hoge 22 Jul '16

22 Jul '16

Hi, Following up on the Board of Directors meeting from last month, the DefCore Working Group approved the Additional Properties Waiver Program[1]. Thanks to everyone for their input. We're looking forward to presenting the updated 2016.08 guideline next month. Chris Hoge Interop Engineer OpenStack Foundation [1] https://review.openstack.org/#/c/333067/

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Call for Presentations NOW OPEN- OpenStack Summit Barcelona October 2016
by Erin Disney 30 Jun '16

30 Jun '16

Hi Everyone- The Call for Presentations is NOW OPEN <https://www.openstack.org/summit/barcelona-2016/call-for-speakers/> for the upcoming OpenStack Summit in Barcelona, October 25-28! Hurry - the submission deadline is July 13th at 11:59pm PST (July 14th at 6:59 UTC). Details on the selection process and track chair information can be found here <https://www.openstack.org/summit/barcelona-2016/call-for-speakers/selection…>. June 17th is the deadline for track chair nominations. New: Proposed sessions must indicate a format: Panel or Presentation. Each format has a maximum number of speakers associated. Panels are allowed a total of four speakers plus one moderator, whereas Presentations are limited to two speakers. As a reminder, speakers are limited to a maximum of three presentation submissions total. Contact <mailto:speakersupport@openstack.org>speakersupport(a)openstack.org <mailto:speakersupport@openstack.org> with any submission questions. REGISTRATION Registration is now open <https://openstacksummit2016barcelona.eventbrite.com/>. Purchase your discounted early bird passes now. Prices will increase in early September. SPONSORSHIP SALES Sponsorship sales will open Wednesday, June 15, at 8:00am PST (15:00 UTC). At that time the executable electronic contract will be made available for signature HERE <https://www.openstack.org/summit/barcelona-2016/sponsors/#how-to-sponsor>. All sponsorships will be sold on a first-come basis determined by the time stamp on completed electronic agreements. The top level sponsorships and limited quantity add-ons always sell out quickly so please be mindful of that. Full details of the sponsorship signing process are outlined here <https://www.openstack.org/summit/barcelona-2016/sponsors/#how-to-sponsor> and on page 4 of the Prospectus <https://www.openstack.org/assets/barcelona-summit/Barcelona-Sponsorship-Pro…>. Once you execute the Barcelona Summit contract you will receive a confirmation email from Echosign, you must click the link in that email to complete the signing process. Don’t forget that last step! If you have any overdue balances owed to the Foundation then these must be paid in full before you sign the Summit contract. AUSTIN SESSION FEEDBACK During the OpenStack Summit in Austin we did not receive as many sessions ratings as we'd have liked via the mobile app. Here’s another chance to provide feedback to speakers. You'll find that the session list is based on your personal schedule. If you didn't attend one of the sessions listed, just skip it. We will also be improving the in-app feedback mechanism for future Summits. Please note that all feedback will be publicly viewable including your name. Click here <https://www.openstack.org/summit/austin-2016/review> to rate the Summit sessions that you attended in Austin. If you have any general Summit questions, contact us at summit(a)openstack.org <mailto:summit@openstack.org>. Erin Disney OpenStack Marketing erin(a)openstack.org <mailto:erin@openstack.org>

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Updates to Code of Conduct
by Lauren Sell 28 Jun '16

28 Jun '16

Hi everyone, There is strong interest from the community to update the OpenStack Code of Conduct. The goals are to encourage diversity, provide more explicit guidance around what is acceptable (or not acceptable) behavior, and clarify the reporting and enforcement process. We need the Board to approve changes to the code of conduct since it is referenced in the Foundation bylaws. You can find an updated version in the google doc below, which is the result of multiple contributors from the Diversity Working Group and community at large. It was also circulated on the Foundation mailing list last week for feedback. Proposed updates: https://docs.google.com/document/d/1N4RjiEO6KmKBKOMJZw3GATMQDr9fbysbZnnnjIB… We have some time reserved during tomorrow’s meeting to discuss and vote on the new version. If the changes are accepted, the updated Code of Conduct will appear on this page (where you can also find the current version): https://www.openstack.org/legal/community-code-of-conduct/ Please let me know if you have any questions or thoughts in the meantime. Thanks, Lauren

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Bulletin: Feature your customer; participate in OpenStack's global campaign; events job opportunity
by Heidi Joy Tretheway 17 Jun '16

17 Jun '16

OpenStack Marketing Bulletin June 17, 2016 If you missed our Marketing Community Meeting today, we previewed OpenStack’s marketing plan for the next six months. Download the recording <https://openstack.webex.com/openstack/lsr.php?RCID=0fb23a5c47d34f24c9785e31…>, or view the streaming presentation <https://openstack.webex.com/openstack/ldr.php?RCID=dbfd3f874b72a3c21d277d68…>, which runs just 37 minutes. You can also download the slides <https://www.dropbox.com/s/ozzxbzw5oegls4f/OpenStack%20Marketing%20Plan%202H…>. COLLABORATIVE CAMPAIGN All OpenStack marketers are invited to be part of an exciting global campaign backed by foundation resources that promotes OpenStack, and is vendor-neutral so that any company in the ecosystem can benefit. It might take many forms: video, web, print, advertising, and events. Let us know <mailto:heidijoy@openstack.org> if you’re interested, or join our kickoff meeting Friday, June 24 at 1700 UTC/ 10 a.m. Pacific. <https://openstack.webex.com/openstack/j.php?MTID=m48642a6b80e36b63299600bf7…> FEATURE YOUR CUSTOMER We’re looking for an OpenStack User to feature in a speaking slot with OpenStack Executive Director Jonathan Bryce at the Gartner Catalyst event Aug. 15. Tell us <mailto:allison@openstack.org> about a customer or contact you’d like us to feature. JOB OPPORTUNITY We’re hiring on the OpenStack events team! We’re looking for an OpenStack Summit Programming Manager <http://www.openstack.org/community/jobs/view/2917/openstack-summit-programm…> who will help ensure we’re programming the best quality and most relevant content for the OpenStack Summits, and possibly support other community events such as OpenStack Days or speakers / workshops at industry events. The ideal candidate will have a strong understanding of the various audiences attending the OpenStack Summit, and determine how we can best source, organize and communicate content for each audience. MARK YOUR CALENDAR Don’t miss the Analyst Relations Working Group meeting next month. Thursday, July 21 at 1700 UTC/ 10 a.m. Pacific <https://openstack.webex.com/openstack/j.php?MTID=m312d1a9c7fbeaa65bf06cae7c…> _______________________ The OpenStack Marketing Bulletin is a resource for the OpenStack marketing community, distributed every 2-4 weeks to the marketing mailing list <http://lists.openstack.org/cgi-bin/mailman/listinfo/marketing>. You’ll find upcoming events <https://docs.google.com/spreadsheets/d/1N6Fi1iAgpkDKMkcaTh8s7pwPzwjKuPzJJdg….>, opportunities to participate, fresh content <http://www.openstack.org/marketing>, and important dates. Watch for future marketing meetings <https://wiki.openstack.org/wiki/Governance/Foundation/Marketing#Open_Market…> (use this link to see past agendas, slides, and recordings too). The bulletin is edited by Heidi Joy Tretheway <mailto:heidijoy@openstack.org> and your contributions are welcome. Cheers, Heidi Joy ______ Heidi Joy Tretheway Senior Marketing Manager, OpenStack Foundation 503 816 9769 | skype: heidi.tretheway

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Arrangements for Barcelona
by Tim Bell 25 May '16

25 May '16

I was looking at the Barcelona travel plans which seem a bit different from the previous years of Sunday->Thursday: - Summit is Tuesday 24th to Friday 28th October (https://www.openstack.org/summit/barcelona-2016/) - According to https://wiki.openstack.org/wiki/Governance/Foundation o 23rd October afternoon for the TC/UC/Board Meeting o 28th October all day for the board meeting Are these dates/times confirmed ? Tim

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Follow up: OpenStack UX Board Presentation
by Kruithof Jr, Pieter 24 May '16

24 May '16

Board, I wanted to thank you for allowing the OpenStack UX team present at the board meeting. Priorities before the Barcelona Summit The focus of the OpenStack UX before Barcelona will be to collect deeper information on our customers including app developers and cloud operators. This will be at the expense of UX (GUI) design, but the immediate need is to generate a deeper understanding of cloud users. Here are our research priorities before the Barcelona Summit: Documentation As you now, this has been a pain point for cloud operators, app developers, etc. The goal is to understand information needs and will extend beyond documentation to other potential solutions. At this point, we’re really focused on identifying the specific issues that our customers are experiencing. Of the studies, this will likely be our biggest effort because of the complexity of the research. Application Developer recruitment survey The goal of this survey is to create a pool of app developers that are willing to participate in research on behalf on the community. This group of personas can be difficult to recruit because they may not participate in community activities, such as the summits, and thus are not available through the normal channels. Application Developer survey The goal of this survey is to collect deeper, more focused data about app developers that is currently not being provided by the sem-annual survey. To be fair, the semi-annual user survey would take hours to complete if every working group or project was able to add questions. Project Quotas Based on an informal survey, quotas were identified by roughly ten companies as a major pain point for operators; presumably because they can be difficult to manage at scale, i.e. thousands of projects. The intent of this study Persona validation Survey to validate the proposed personas. OpenStackClient usability The goal is to continue to study the OpenStackClient because of it’s potential to impact the experience associated with OpenStackClient from cloud operators to app developers. API We’re still working with the API working group to understand their needs. OpenStack Deployment/Configuration We’re working with the team at OSIC to understand how to collect baseline information on the insulating experience. I’m still chatting with the indiviudal project teams and work groups to develop the study plans, i.e. usability or survey, but all have expressed interest in collaborating on user research. Also, some of these efforts will occur in parallel. This is a very aggressive schedule, so it hard to estimate whether we will be able to complete all of these research activities. My take-aways from the board presentation: * Consider presenting at the joint OpenStack Board/Technical Committee meetings * Be more familiar with the responsibilities of the OpenStack Board and Technical Committee based on the OpenStack Bylaws * Engage more closely with the User Committee * Engage more closely with the various working groups including app ecosystem and API Thanks, Piet Piet Kruithof Sr User Experience Architect, Intel Open Source Technology Group Project Technical Lead (PTL) OpenStack UX project

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Project Team Gathering update
by Jonathan Bryce 21 Apr '16

21 Apr '16

Hi everyone Following up on our discussion at the last Board meeting, I wanted to let you know that we have begun planning to introduce the new "Project Team Gathering" events in 2017, to be held in between the main "Summit" events. The "Project Team Gathering" (PTG) is the name we're using for these smaller, focused events where the project teams work on the implementation details for an upcoming release. There is a design summit session taking place next Tuesday at 4:40 pm to further discuss the format and timing for the first Project Team Gathering, which we’re tentatively targeting for February 2017. A couple of updates and points to clarify our conversation from the last board meeting: - Regarding the impact to the release cycle, in the Board meeting we had talked about the possibility of Ocata being a shorter, stabilization-focused release. However, based on the timing of Newton release and the initial Project Team Gathering, we expect Ocata to be a normal release cycle length - I think there is some confusion about exactly which design summit sessions are being broken out into a separate "PTG" event. We will not be moving ALL of the "design summit" work to the PTG. The idea is to make more space at the Summit for strategic planning conversations and user <-> developer interactions (the "what?"), leaving the project-specific implementation discussions to the Project Team Gatherings (the "how?"). The new Project Team Gathering would essentially replace the piecemeal mid-cycle events as a chance for those neck-deep in code to have productive working space. We still expect many key developers will attend the the community-wide Summit events. Thierry wrote a blog post today that talks about some of the benefits of this structure: http://ttx.re/how-splitting-enhances-dev-process.html Thank you again for your feedback and look forward to seeing you all this weekend! Jonathan

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Bulletin: Community meeting, user survey released, future events
by Heidi Joy Tretheway 19 Apr '16

19 Apr '16

OpenStack Marketing Bulletin April 18, 2016 NEW RESOURCES OpenStack’s seventh User Survey <http://www.openstack.org/user-survey>—the largest ever—is live. More than 1,600 people representing 1,111 different organizations contributed to the report, which reveals users’ attitudes and technology choices. Nearly two-thirds of deployments are now in production (33% more than a year ago), and 97% of users said standardizing around common APIs is a top reason to choose OpenStack. Learn more at the Summit in the session, “We Love Data: Ten Things the User Survey Reveals About OpenStack <https://www.openstack.org/summit/austin-2016/summit-schedule/events/9471?go…>.” For a 4-minute take on the top 10 insights from the User Survey, check out this video <https://www.youtube.com/watch?v=lmu5r7BCY_U&feature=youtu.be>. MARK YOUR CALENDARS Be sure join us for the Marketing Community Meeting <https://www.openstack.org/summit/austin-2016/summit-schedule/events/9020?go…> on Thursday, April 28 from 11-12:30 p.m. in Austin. Join your colleagues in the OpenStack marketing community to evaluate our past projects and plan for future success. This is a roll-up-your-sleeves, conversation-oriented session. We’ll cover: 2016 content and campaigns performance High-level messaging for 2016, including how themes emerge in user stories and content Key marketing goals for the remainder of 2016 Marketing projects/deliverables for new content and campaigns: what would you recommend, how can you contribute, and how can you leverage it in your business? Promoting your success stories, news and user stories Superuser is evolving: in awards, a magazine and TV. Find out and recommend what’s next. We encourage you to be part of this conversation and help shape our major projects in the year ahead. The session is Thursday, April 28 from 11:00 a.m. to 12:30 p.m. You can add it to your schedule <https://www.openstack.org/summit/austin-2016/summit-schedule/events/9020?go…> here. Please reply to Heidi Joy <mailto:heidijoy@openstack.org> if you’re planning to attend, and include any questions you’d like us to prepare to address at the meeting. We’d also love to see the content your organization is creating associated with OpenStack—bonus points for bringing collateral to our meeting! OPENSTACK EVENTS OpenStack Summit Barcelona It’s not too soon to start planning for the October 25-28, 2016 OpenStack Summit Barcelona <https://www.openstack.org/summit/barcelona-2016/>. The Sponsorship Prospectus and Registration are available now; the Call for Speakers will open on June 1 and run through July 13. Sponsor sales will open on June 15. Continue to check the Barcelona website for updates. INDUSTRY EVENTS Cloud Foundry Summit Europe 2016 <https://www.cloudfoundry.org/community/summits/program/cfp/?summitId=11993> September 26 – 28, 2016 in Frankfurt, Germany Call for Papers deadline: June 17, 2016 Cloud Foundry Summit Europe is a three-day event for developers, operators and managers leveraging the industry standard platform for cloud applications. This year’s event will gather 600+ Application Developers, IT Operations Experts, Technical Managers, Line-of-Business Leaders, Service Providers and Cloud Foundry Contributors. Upcoming OpenStack Days Events: May 5th – OpenStack Day Australia (http://australiaday.openstack.org.au <http://australiaday.openstack.org.au/>) May 31st – OpenStack Day Istanbul (http://www.openstackdaysistanbul.com <http://www.openstackdaysistanbul.com/>) There are a whopping 16 OpenStack Days <https://www.openstack.org/community/events/openstackdays> events scheduled around the globe from May through September. We are adding new events each week. Interested in sponsoring an OpenStack Day event? Contact denise(a)openstack.org <mailto:denise@openstack.org>. The OpenStack Foundation will be at the following industry events in May: CoreOS Fest - May 9-10, 2016 in Berlin, Germany OSCON - May 16-19, 2016, Austin, Texas Big Communications Event - May 24-25, 2016, Austin, Texas Cloud Foundry Summit - May 23-25, 2016, Santa Clara, CA PyCon - May 28, 2016, Portland, Oregon For additional information on OpenStack’s presence at these events, contact Denise Ridolfo <mailto:denise@openstack.org>. Community Support Request The OpenStack Foundation will have a booth at the OPNFV Summit on June 20-23, 2016 in Berlin, Germany. We could use your help! If you are planning to attend this event and would be interested in signing up for booth duty, please let us know <mailto:denise@openstack.org>. _______________________ The OpenStack Marketing Bulletin is a resource for the OpenStack marketing community, distributed every 2-4 weeks to the marketing mailing list <http://lists.openstack.org/cgi-bin/mailman/listinfo/marketing>. You’ll find upcoming events <https://docs.google.com/spreadsheets/d/1N6Fi1iAgpkDKMkcaTh8s7pwPzwjKuPzJJdg….>, opportunities to participate, fresh content <http://www.openstack.org/marketing>, and important dates. Watch for future marketing meetings <https://wiki.openstack.org/wiki/Governance/Foundation/Marketing#Open_Market…> (use this link to see past agendas, slides, and recordings too). The bulletin is edited by Heidi Joy Tretheway <mailto:heidijoy@openstack.org> and your contributions are welcome. ______ Heidi Joy Tretheway Senior Marketing Manager, OpenStack Foundation 503 816 9769 | skype: heidi.tretheway

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Re: [Foundation Board] [Gold Members] Change in Symantec's Gold representative and Gold selector Board seat member
by Manju Ramanathpura 13 Apr '16

13 Apr '16

Welcome Raj. Looking forward to working together! -Manju From: Raj Patel Date: Monday, April 11, 2016 at 4:52 PM To: "Lew Tucker (letucker)", Steve Hallett Cc: OpenStack Board, OpenStack Gold Members Subject: Re: [Foundation Board] [Gold Members] Change in Symantec's Gold representative and Gold selector Board seat member I look forward to working with you all and reconnecting with past friends. -raj From: "Lew Tucker (letucker)" <letucker(a)cisco.com<mailto:letucker@cisco.com>> Date: Monday, April 11, 2016 at 3:28 PM To: Steve Hallett <Steve_Hallett(a)symantec.com<mailto:Steve_Hallett@symantec.com>> Cc: OpenStack Board <foundation-board(a)lists.openstack.org<mailto:foundation-board@lists.openstack.org>>, OpenStack Gold Members <goldmembers(a)lists.openstack.org<mailto:goldmembers@lists.openstack.org>>, Jonathan Bryce <jonathan(a)openstack.org<mailto:jonathan@openstack.org>>, Lauren Sell <lauren(a)openstack.org<mailto:lauren@openstack.org>>, Mark Collier <mark(a)openstack.org<mailto:mark@openstack.org>>, Raj Patel <raj_patel(a)symantec.com<mailto:raj_patel@symantec.com>> Subject: Re: [Gold Members] Change in Symantec's Gold representative and Gold selector Board seat member Welcome Raj. Will be good to be working together again. Steve. Thanks for all your help. You will be missed. -Lew Sent from my iPhone On Apr 11, 2016, at 3:15 PM, Steve Hallett <Steve_Hallett(a)symantec.com<mailto:Steve_Hallett@symantec.com>> wrote: Fellow OpenStack Foundation Members, Gold Members, Board of Directors, Technical Committee, and Foundation Staff: I am pleased to announce that Raj Patel<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.linkedin.com_in_ra…> has recently joined our team here at Symantec and effective immediately will be assuming responsibilities representing Symantec as a Gold Member, as well as stepping into Symantec’s Gold selector spot on the OpenStack Foundation Board. I want to thank the entire OpenStack community for welcoming Symantec into your community, to the Gold Members for the privilege of co-representing you on the Board, and to the Board and the Foundation staff for your willingness to mentor those of us newbies. It has been an honor to work alongside you, and it is truly inspiring to see all the tireless behind the scenes work done, with little fanfare, with little recognition, in service to the broader community, and to the OpenStack mission. Steven Hallett VP Cloud Platform Engineering, Symantec Corporation _____________________________ <image001.png><https://urldefense.proofpoint.com/v2/url?u=http-3A__www.symantec.com_&d=CwM…> ________________________________ <image002.png> This message (including any attachments) is intended only for the use of the individual or entity to which it is addressed and may contain information that is non-public, proprietary, privileged, confidential, and exempt from disclosure under applicable law or may constitute as attorney work product. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this communication in error, notify us immediately by telephone and (i) destroy this message if a facsimile or (ii) delete this message immediately if this is an electronic communication. _______________________________________________ Goldmembers mailing list Goldmembers(a)lists.openstack.org<mailto:Goldmembers@lists.openstack.org> http://lists.openstack.org/cgi-bin/mailman/listinfo/goldmembers<https://urldefense.proofpoint.com/v2/url?u=http-3A__lists.openstack.org_cgi…>

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