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<p class="MsoNormal"><span style="mso-fareast-language:EN-US">Dear Yih Leong Sun,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US">Thank you so much for your efforts. The plan sounds good to me. Please, go ahead and coordinate it with the Forum Planning Committee.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US">UC members, please provide your +1<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US">Thanks,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US">Edgar<o:p></o:p></span></p>
<p class="MsoNormal"><span style="mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">"Sun, Yih Leong" <yih.leong.sun@intel.com><br>
<b>Date: </b>Monday, April 24, 2017 at 4:13 PM<br>
<b>To: </b>"'user-committee@lists.openstack.org'" <user-committee@lists.openstack.org><br>
<b>Subject: </b>[User-committee] Needs UC attention: Forum Facilitation - Pre-forum preparation</span><span style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-family:"Times New Roman""><o:p> </o:p></span></p>
</div>
<p class="MsoNormal">Hi UC,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">As mentioned in previous email, the Product WG has created a sample etherpad template [1] to help the moderator of Forum Sessions.<o:p></o:p></p>
<p class="MsoNormal">Here’s a few things I need UC comments/response, we hope we can move this forward quickly given that the Boston Summit/Forum is only less than two weeks from now…<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Recommend forum’s moderators to use this etherpad template format [1].
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Recommend forum’s moderators to follow a standard etherpad url naming convention:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2D-255bsessionname-2Dabc&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=6qT8pUJRMnOJJ4zK4uJCOzc86WZOxBL3rwmF08n0Fc4&e=">
https://etherpad.openstack.org/p/BOS-forum-[sessionname-abc</a>]<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Recommend all forum’s participants to use the ##hashtag to highlight actionable items or something that need attention from a specific project team or working group. This can help to aggregate data and perform post-forum analysis. A
few recommended ##hashtag and definition are included in the above template [1] and examples of how to use the ##hashtag can also be found here [2]<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Provide a centralized page (e.g. wiki) that list down all session etherpads, which I believe the Forum Planning Committee is working on it [3].
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">If these are fine, we will discuss and collaborate with Forum Planning Committee to reach out to list of all moderators of Forum Sessions.<o:p></o:p></p>
<p class="MsoNormal">p/s: A few moderators already started using them.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">[1] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2Dmoderator-2Dtemplate&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=PAjTTpmRkT-IOThfZG41K0Sm-vEmLJnd1KJmRDAmRXU&e=">
https://etherpad.openstack.org/p/BOS-forum-moderator-template</a><o:p></o:p></p>
<p class="MsoNormal">[2] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2Dhashtag-2Ddefinition&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=dTpidpdPlh4ggS87IU-W9P-SoQuf_6C5ko2WdcStdYo&e=">
https://etherpad.openstack.org/p/BOS-forum-hashtag-definition</a><o:p></o:p></p>
<p class="MsoNormal">[3] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__wiki.openstack.org_wiki_Forum_Boston2017&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=2zOKVwUlI2D8zfHRuNReRt_UaLz5nnLKo_lvEkac6qw&e=">
https://wiki.openstack.org/wiki/Forum/Boston2017</a><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:ZH-CN"> </span><o:p></o:p></p>
<p class="MsoNormal"><a name="_MailEndCompose"><span style="color:#1F497D;mso-fareast-language:ZH-CN"> </span></a><o:p></o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Sun, Yih Leong <br>
<b>Sent:</b> Thursday, April 13, 2017 3:38 PM<br>
<b>To:</b> user-committee@lists.openstack.org<br>
<b>Subject:</b> Forum Facilitation - Pre-forum preparation<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Hi UC,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">As discussed earlier and proposed [1] in previous UC/Board meeting, the Product WG is working on next steps to facilitate the pre-forum preparation.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">I would like to get feedback from UC and various WG on the following:<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Encourage moderators/participants to use ##hashtag to highlight actionable items or something that need attention from a specific project team or working group.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>We “pilot” this approach at Ops Midcycle at Milan. A small python program was used to filter all Ops Milan etherpads and here’s an example summary/output of the ##hashtag [2,3].
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>I will contact Infra if the python program can be integrated with etherpad API for easier data collection.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>How can we communicate this with Forum session’s moderators?<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Provide a template etherpad for moderators<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Referencing the Ops Midcycle etherpad template, a Boston Forum etherpad template is created [4], please provide feedback.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>How should we encourage moderators to use this template?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Should we create a centralized “landing/index” page that list all the Forum session etherpad? (like what we have for Ops Midcycle Milan)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Should we standardize the url naming convention for the Forum session etherpad? (e.g.
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2D-253csessionname-2Dabc&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=tKOQMP0-ooQEINknYixGhmCMkGnOBh2toGzOXnOKI-Y&e=">
https://etherpad.openstack.org/p/BOS-forum-<sessionname-abc</a>>)<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo4"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Document WG pre-discussion requirements into Development Proposals (previously known as “OpenStack User Story”)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Each WG can utilize the Product WG workflow [5] and document their requirements by proposing a “development proposal”.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Example of development proposals can be found here [6]<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">[1] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_presentation_d_1jTlO4UdNjc5cOKboeCNhLDEdttazWWlDgNxxulUrPNg_edit-23slide-3Did.g1c401aad5d-5F0-5F142&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=Md4PY0NoyQFalZ2ux-CSOi64jN1aZ3-ptyGQLMy18Q8&e=">
https://docs.google.com/presentation/d/1jTlO4UdNjc5cOKboeCNhLDEdttazWWlDgNxxulUrPNg/edit#slide=id.g1c401aad5d_0_142</a><o:p></o:p></p>
<p class="MsoNormal">[2] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_open-3Fid-3D0B733UR8kbomadmtsM0ZFWENXUzA&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=quVOmYFmAqUcsZFCvLvfhQ4l5KiA3t5K1E93-wzic_c&e=">
https://drive.google.com/open?id=0B733UR8kbomadmtsM0ZFWENXUzA</a><o:p></o:p></p>
<p class="MsoNormal">[3] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_u_0_folders_0B733UR8kbomaSVhqQ3Y4NkFxTmc&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=LWq8zfjwWEBE5HzFeBvpV9A8sPRI4yZIXI-mUzImmsI&e=">
https://drive.google.com/drive/u/0/folders/0B733UR8kbomaSVhqQ3Y4NkFxTmc</a><o:p></o:p></p>
<p class="MsoNormal">[4] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2Dmoderator-2Dtemplate&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=PAjTTpmRkT-IOThfZG41K0Sm-vEmLJnd1KJmRDAmRXU&e=">
https://etherpad.openstack.org/p/BOS-forum-moderator-template</a><o:p></o:p></p>
<p class="MsoNormal">[5] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__wiki.openstack.org_wiki_ProductTeam_Development-5FProposals-23Development-5FProposal-5FWorkflow&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=Bml3sB_TVo9bl2EWoL4rE7FmQUlIyA49ZkQ_WTQubxk&e=">
https://wiki.openstack.org/wiki/ProductTeam/Development_Proposals#Development_Proposal_Workflow</a><o:p></o:p></p>
<p class="MsoNormal">[6] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_openstack_openstack-2Duser-2Dstories_tree_master_development-2Dproposals_proposed&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=cfCTrJsI4e-WiuVcfKK4nn1uXXAF3TKdsNn410OyrwQ&e=">
https://github.com/openstack/openstack-user-stories/tree/master/development-proposals/proposed</a><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">---<o:p></o:p></p>
<p class="MsoNormal">Yih <b><u>Leong</u></b> Sun, PhD (<span lang="ZH-CN" style="font-family:SimSun;mso-fareast-language:ZH-CN">宋毅良</span>)<o:p></o:p></p>
<p class="MsoNormal">Senior Software Cloud Architect | Open Source Technology Center | Intel Corporation<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:yih.leong.sun@intel.com">yih.leong.sun@intel.com</a> | +1 503 264 0610<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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