<div dir="ltr"><div class="gmail_extra"><br><div class="gmail_quote">On Tue, Apr 25, 2017 at 10:19 AM, Edgar Magana <span dir="ltr"><<a href="mailto:edgar.magana@workday.com" target="_blank">edgar.magana@workday.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal"><span>Dear Yih Leong Sun,<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>Thank you so much for your efforts. The plan sounds good to me. Please, go ahead and coordinate it with the Forum Planning Committee.
<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>UC members, please provide your +1</span></p></div></div></blockquote><div>+1 </div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div bgcolor="white" lang="EN-US" link="#0563C1" vlink="#954F72"><div class="m_2595649113048428969WordSection1"><p class="MsoNormal"><span><u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>Thanks,<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
<p class="MsoNormal"><span>Edgar<u></u><u></u></span></p>
<p class="MsoNormal"><span><u></u> <u></u></span></p>
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<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">"Sun, Yih Leong" <<a href="mailto:yih.leong.sun@intel.com" target="_blank">yih.leong.sun@intel.com</a>><br>
<b>Date: </b>Monday, April 24, 2017 at 4:13 PM<br>
<b>To: </b>"'<a href="mailto:user-committee@lists.openstack.org" target="_blank">user-committee@lists.<wbr>openstack.org</a>'" <<a href="mailto:user-committee@lists.openstack.org" target="_blank">user-committee@lists.<wbr>openstack.org</a>><br>
<b>Subject: </b>[User-committee] Needs UC attention: Forum Facilitation - Pre-forum preparation</span><span style="font-size:12.0pt;color:black"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-family:"Times New Roman""><u></u> <u></u></span></p>
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<p class="MsoNormal">Hi UC,<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">As mentioned in previous email, the Product WG has created a sample etherpad template [1] to help the moderator of Forum Sessions.<u></u><u></u></p>
<p class="MsoNormal">Here’s a few things I need UC comments/response, we hope we can move this forward quickly given that the Boston Summit/Forum is only less than two weeks from now…<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph"><u></u><span>1.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Recommend forum’s moderators to use this etherpad template format [1].
<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph"><u></u><span>2.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Recommend forum’s moderators to follow a standard etherpad url naming convention:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2D-255bsessionname-2Dabc&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=6qT8pUJRMnOJJ4zK4uJCOzc86WZOxBL3rwmF08n0Fc4&e=" target="_blank">
https://etherpad.openstack.<wbr>org/p/BOS-forum-[sessionname-<wbr>abc</a>]<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph"><u></u><span>3.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Recommend all forum’s participants to use the ##hashtag to highlight actionable items or something that need attention from a specific project team or working group. This can help to aggregate data and perform post-forum analysis. A
few recommended ##hashtag and definition are included in the above template [1] and examples of how to use the ##hashtag can also be found here [2]<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph"><u></u><span>4.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Provide a centralized page (e.g. wiki) that list down all session etherpads, which I believe the Forum Planning Committee is working on it [3].
<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">If these are fine, we will discuss and collaborate with Forum Planning Committee to reach out to list of all moderators of Forum Sessions.<u></u><u></u></p>
<p class="MsoNormal">p/s: A few moderators already started using them.<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">[1] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2Dmoderator-2Dtemplate&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=PAjTTpmRkT-IOThfZG41K0Sm-vEmLJnd1KJmRDAmRXU&e=" target="_blank">
https://etherpad.openstack.<wbr>org/p/BOS-forum-moderator-<wbr>template</a><u></u><u></u></p>
<p class="MsoNormal">[2] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2Dhashtag-2Ddefinition&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=dTpidpdPlh4ggS87IU-W9P-SoQuf_6C5ko2WdcStdYo&e=" target="_blank">
https://etherpad.openstack.<wbr>org/p/BOS-forum-hashtag-<wbr>definition</a><u></u><u></u></p>
<p class="MsoNormal">[3] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__wiki.openstack.org_wiki_Forum_Boston2017&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=2zOKVwUlI2D8zfHRuNReRt_UaLz5nnLKo_lvEkac6qw&e=" target="_blank">
https://wiki.openstack.org/<wbr>wiki/Forum/Boston2017</a><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">Thanks!<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal"><span style="color:#1f497d"> </span><u></u><u></u></p>
<p class="MsoNormal"><a name="m_2595649113048428969__MailEndCompose"><span style="color:#1f497d"> </span></a><u></u><u></u></p>
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<p class="MsoNormal"><b>From:</b> Sun, Yih Leong <br>
<b>Sent:</b> Thursday, April 13, 2017 3:38 PM<br>
<b>To:</b> <a href="mailto:user-committee@lists.openstack.org" target="_blank">user-committee@lists.<wbr>openstack.org</a><br>
<b>Subject:</b> Forum Facilitation - Pre-forum preparation<u></u><u></u></p>
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<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">Hi UC,<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">As discussed earlier and proposed [1] in previous UC/Board meeting, the Product WG is working on next steps to facilitate the pre-forum preparation.<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">I would like to get feedback from UC and various WG on the following:<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph"><u></u><span>1.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Encourage moderators/participants to use ##hashtag to highlight actionable items or something that need attention from a specific project team or working group.<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph" style="margin-left:1.0in">
<u></u><span>a.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>We “pilot” this approach at Ops Midcycle at Milan. A small python program was used to filter all Ops Milan etherpads and here’s an example summary/output of the ##hashtag [2,3].
<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph" style="margin-left:1.0in">
<u></u><span>b.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>I will contact Infra if the python program can be integrated with etherpad API for easier data collection.<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph" style="margin-left:1.0in">
<u></u><span>c.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>How can we communicate this with Forum session’s moderators?<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph"><u></u><span>2.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Provide a template etherpad for moderators<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph" style="margin-left:1.0in">
<u></u><span>a.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Referencing the Ops Midcycle etherpad template, a Boston Forum etherpad template is created [4], please provide feedback.<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph" style="margin-left:1.0in">
<u></u><span>b.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>How should we encourage moderators to use this template?<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph" style="margin-left:1.0in">
<u></u><span>c.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Should we create a centralized “landing/index” page that list all the Forum session etherpad? (like what we have for Ops Midcycle Milan)<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph" style="margin-left:1.0in">
<u></u><span>d.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Should we standardize the url naming convention for the Forum session etherpad? (e.g.
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2D-253csessionname-2Dabc&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=tKOQMP0-ooQEINknYixGhmCMkGnOBh2toGzOXnOKI-Y&e=" target="_blank">
https://etherpad.openstack.<wbr>org/p/BOS-forum-<sessionname-<wbr>abc</a>>)<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph"><u></u><span>3.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Document WG pre-discussion requirements into Development Proposals (previously known as “OpenStack User Story”)<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph" style="margin-left:1.0in">
<u></u><span>a.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Each WG can utilize the Product WG workflow [5] and document their requirements by proposing a “development proposal”.<u></u><u></u></p>
<p class="m_2595649113048428969MsoListParagraph" style="margin-left:1.0in">
<u></u><span>b.<span style="font:7.0pt "Times New Roman"">
</span></span><u></u>Example of development proposals can be found here [6]<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">[1] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_presentation_d_1jTlO4UdNjc5cOKboeCNhLDEdttazWWlDgNxxulUrPNg_edit-23slide-3Did.g1c401aad5d-5F0-5F142&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=Md4PY0NoyQFalZ2ux-CSOi64jN1aZ3-ptyGQLMy18Q8&e=" target="_blank">
https://docs.google.com/<wbr>presentation/d/<wbr>1jTlO4UdNjc5cOKboeCNhLDEdttazW<wbr>WlDgNxxulUrPNg/edit#slide=id.<wbr>g1c401aad5d_0_142</a><u></u><u></u></p>
<p class="MsoNormal">[2] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_open-3Fid-3D0B733UR8kbomadmtsM0ZFWENXUzA&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=quVOmYFmAqUcsZFCvLvfhQ4l5KiA3t5K1E93-wzic_c&e=" target="_blank">
https://drive.google.com/open?<wbr>id=<wbr>0B733UR8kbomadmtsM0ZFWENXUzA</a><u></u><u></u></p>
<p class="MsoNormal">[3] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__drive.google.com_drive_u_0_folders_0B733UR8kbomaSVhqQ3Y4NkFxTmc&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=LWq8zfjwWEBE5HzFeBvpV9A8sPRI4yZIXI-mUzImmsI&e=" target="_blank">
https://drive.google.com/<wbr>drive/u/0/folders/<wbr>0B733UR8kbomaSVhqQ3Y4NkFxTmc</a><u></u><u></u></p>
<p class="MsoNormal">[4] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__etherpad.openstack.org_p_BOS-2Dforum-2Dmoderator-2Dtemplate&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=PAjTTpmRkT-IOThfZG41K0Sm-vEmLJnd1KJmRDAmRXU&e=" target="_blank">
https://etherpad.openstack.<wbr>org/p/BOS-forum-moderator-<wbr>template</a><u></u><u></u></p>
<p class="MsoNormal">[5] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__wiki.openstack.org_wiki_ProductTeam_Development-5FProposals-23Development-5FProposal-5FWorkflow&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=Bml3sB_TVo9bl2EWoL4rE7FmQUlIyA49ZkQ_WTQubxk&e=" target="_blank">
https://wiki.openstack.org/<wbr>wiki/ProductTeam/Development_<wbr>Proposals#Development_<wbr>Proposal_Workflow</a><u></u><u></u></p>
<p class="MsoNormal">[6] <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_openstack_openstack-2Duser-2Dstories_tree_master_development-2Dproposals_proposed&d=DwMFJg&c=DS6PUFBBr_KiLo7Sjt3ljp5jaW5k2i9ijVXllEdOozc&r=G0XRJfDQsuBvqa_wpWyDAUlSpeMV4W1qfWqBfctlWwQ&m=zLKiLKBh_1oQcaSdOrQqM99iEctdwHv6MLeRWJq6w5o&s=cfCTrJsI4e-WiuVcfKK4nn1uXXAF3TKdsNn410OyrwQ&e=" target="_blank">
https://github.com/openstack/<wbr>openstack-user-stories/tree/<wbr>master/development-proposals/<wbr>proposed</a><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">Thanks!<u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
<p class="MsoNormal">---<u></u><u></u></p>
<p class="MsoNormal">Yih <b><u>Leong</u></b> Sun, PhD (<span lang="ZH-CN" style="font-family:SimSun">宋毅良</span>)<u></u><u></u></p>
<p class="MsoNormal">Senior Software Cloud Architect | Open Source Technology Center | Intel Corporation<u></u><u></u></p>
<p class="MsoNormal"><a href="mailto:yih.leong.sun@intel.com" target="_blank">yih.leong.sun@intel.com</a> | <a href="tel:(503)%20264-0610" value="+15032640610" target="_blank">+1 503 264 0610</a><u></u><u></u></p>
<p class="MsoNormal"> <u></u><u></u></p>
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<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div style="font-size:small">Thanks,</div><div style="font-size:small">Shamail Tahir</div><div style="font-size:small">t: @ShamailXD</div><div style="font-size:small">tz: Eastern Time</div></div></div></div></div>
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