<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-2022-jp">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:SimSun;
panose-1:2 1 6 0 3 1 1 1 1 1;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"\@SimSun";
panose-1:2 1 6 0 3 1 1 1 1 1;}
@font-face
{font-family:"MS PGothic";
panose-1:2 11 6 0 7 2 5 8 2 4;}
@font-face
{font-family:"\@MS PGothic";
panose-1:2 11 6 0 7 2 5 8 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;
mso-fareast-language:JA;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph
{mso-style-priority:34;
margin-top:0in;
margin-right:0in;
margin-bottom:0in;
margin-left:.5in;
margin-bottom:.0001pt;
font-size:11.0pt;
font-family:"Calibri",sans-serif;
mso-fareast-language:JA;}
span.EmailStyle18
{mso-style-type:personal;
font-family:"Calibri",sans-serif;
color:windowtext;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:#1F497D;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:1129543802;
mso-list-type:hybrid;
mso-list-template-ids:584503434 67698703 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l0:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l0:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l0:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1
{mso-list-id:1794859175;
mso-list-type:hybrid;
mso-list-template-ids:1783768684 67698703 67698713 67698715 67698703 67698713 67698715 67698703 67698713 67698715;}
@list l1:level1
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level2
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level3
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level4
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level5
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level6
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
@list l1:level7
{mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level8
{mso-level-number-format:alpha-lower;
mso-level-tab-stop:none;
mso-level-number-position:left;
text-indent:-.25in;}
@list l1:level9
{mso-level-number-format:roman-lower;
mso-level-tab-stop:none;
mso-level-number-position:right;
text-indent:-9.0pt;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal">Hi UC,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As mentioned in previous email, the Product WG has created a sample etherpad template [1] to help the moderator of Forum Sessions.<o:p></o:p></p>
<p class="MsoNormal">Here’s a few things I need UC comments/response, we hope we can move this forward quickly given that the Boston Summit/Forum is only less than two weeks from now…<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Recommend forum’s moderators to use this etherpad template format [1].
<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Recommend forum’s moderators to follow a standard etherpad url naming convention:
<a href="https://etherpad.openstack.org/p/BOS-forum-%5bsessionname-abc">https://etherpad.openstack.org/p/BOS-forum-[sessionname-abc</a>]<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Recommend all forum’s participants to use the ##hashtag to highlight actionable items or something that need attention from a specific project team or working group. This can help to aggregate data and perform post-forum analysis. A
few recommended ##hashtag and definition are included in the above template [1] and examples of how to use the ##hashtag can also be found here [2]<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo3"><![if !supportLists]><span style="mso-list:Ignore">4.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Provide a centralized page (e.g. wiki) that list down all session etherpads, which I believe the Forum Planning Committee is working on it [3].
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If these are fine, we will discuss and collaborate with Forum Planning Committee to reach out to list of all moderators of Forum Sessions.<o:p></o:p></p>
<p class="MsoNormal">p/s: A few moderators already started using them.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">[1] <a href="https://etherpad.openstack.org/p/BOS-forum-moderator-template">
https://etherpad.openstack.org/p/BOS-forum-moderator-template</a><o:p></o:p></p>
<p class="MsoNormal">[2] <a href="https://etherpad.openstack.org/p/BOS-forum-hashtag-definition">
https://etherpad.openstack.org/p/BOS-forum-hashtag-definition</a><o:p></o:p></p>
<p class="MsoNormal">[3] <a href="https://wiki.openstack.org/wiki/Forum/Boston2017">
https://wiki.openstack.org/wiki/Forum/Boston2017</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D;mso-fareast-language:ZH-CN"><o:p> </o:p></span></p>
<p class="MsoNormal"><a name="_MailEndCompose"><span style="color:#1F497D;mso-fareast-language:ZH-CN"><o:p> </o:p></span></a></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Sun, Yih Leong <br>
<b>Sent:</b> Thursday, April 13, 2017 3:38 PM<br>
<b>To:</b> user-committee@lists.openstack.org<br>
<b>Subject:</b> Forum Facilitation - Pre-forum preparation<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hi UC,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As discussed earlier and proposed [1] in previous UC/Board meeting, the Product WG is working on next steps to facilitate the pre-forum preparation.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I would like to get feedback from UC and various WG on the following:<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Encourage moderators/participants to use ##hashtag to highlight actionable items or something that need attention from a specific project team or working group.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>We “pilot” this approach at Ops Midcycle at Milan. A small python program was used to filter all Ops Milan etherpads and here’s an example summary/output of the ##hashtag [2,3].
<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>I will contact Infra if the python program can be integrated with etherpad API for easier data collection.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>How can we communicate this with Forum session’s moderators?<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Provide a template etherpad for moderators<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Referencing the Ops Midcycle etherpad template, a Boston Forum etherpad template is created [4], please provide feedback.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>How should we encourage moderators to use this template?<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Should we create a centralized “landing/index” page that list all the Forum session etherpad? (like what we have for Ops Midcycle Milan)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Should we standardize the url naming convention for the Forum session etherpad? (e.g.
<a href="https://etherpad.openstack.org/p/BOS-forum-%3csessionname-abc">https://etherpad.openstack.org/p/BOS-forum-<sessionname-abc</a>>)<o:p></o:p></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l0 level1 lfo2"><![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Document WG pre-discussion requirements into Development Proposals (previously known as “OpenStack User Story”)<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Each WG can utilize the Product WG workflow [5] and document their requirements by proposing a “development proposal”.<o:p></o:p></p>
<p class="MsoListParagraph" style="margin-left:1.0in;text-indent:-.25in;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Example of development proposals can be found here [6]<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">[1] <a href="https://docs.google.com/presentation/d/1jTlO4UdNjc5cOKboeCNhLDEdttazWWlDgNxxulUrPNg/edit#slide=id.g1c401aad5d_0_142">
https://docs.google.com/presentation/d/1jTlO4UdNjc5cOKboeCNhLDEdttazWWlDgNxxulUrPNg/edit#slide=id.g1c401aad5d_0_142</a><o:p></o:p></p>
<p class="MsoNormal">[2] <a href="https://drive.google.com/open?id=0B733UR8kbomadmtsM0ZFWENXUzA">
https://drive.google.com/open?id=0B733UR8kbomadmtsM0ZFWENXUzA</a><o:p></o:p></p>
<p class="MsoNormal">[3] <a href="https://drive.google.com/drive/u/0/folders/0B733UR8kbomaSVhqQ3Y4NkFxTmc">
https://drive.google.com/drive/u/0/folders/0B733UR8kbomaSVhqQ3Y4NkFxTmc</a><o:p></o:p></p>
<p class="MsoNormal">[4] <a href="https://etherpad.openstack.org/p/BOS-forum-moderator-template">
https://etherpad.openstack.org/p/BOS-forum-moderator-template</a><o:p></o:p></p>
<p class="MsoNormal">[5] <a href="https://wiki.openstack.org/wiki/ProductTeam/Development_Proposals#Development_Proposal_Workflow">
https://wiki.openstack.org/wiki/ProductTeam/Development_Proposals#Development_Proposal_Workflow</a><o:p></o:p></p>
<p class="MsoNormal">[6] <a href="https://github.com/openstack/openstack-user-stories/tree/master/development-proposals/proposed">
https://github.com/openstack/openstack-user-stories/tree/master/development-proposals/proposed</a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">---<o:p></o:p></p>
<p class="MsoNormal">Yih <b><u>Leong</u></b> Sun, PhD (<span lang="ZH-CN" style="font-family:SimSun;mso-fareast-language:ZH-CN">宋毅良</span>)<o:p></o:p></p>
<p class="MsoNormal">Senior Software Cloud Architect | Open Source Technology Center | Intel Corporation<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:yih.leong.sun@intel.com">yih.leong.sun@intel.com</a> | +1 503 264 0610<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>